Joy deep Kahaly Kahaly

• Ensuring all invoices and CN employee expense reports, and other payables.
• are processed in timely manner
• Taking care of accounts Payable team with a team size of 60 plus
• Ensure all payments are processed on timely manner including urgent payments with accuracy and as per schedule deadline.
• Manging the Internal stakeholders from IT, Legal, Marketing, CRM and other promotional team for payments related matters
• Ensuring all the internal controls are in place,
• Handle the petty cash Department and daily reconciliations of Different DAMAC entities.
• Coordinate with the Bank for funds requirement for each entities and inform management about fund availability VS Funds Disbursed for Petty cash,
• Handle the Credit Card Payments for Management and performing Reconciliations
• DAT is performed befor payment run, checks all details entered in payments are validated also coordinate with Treasury and Banks for funds availability and amount to be disbursed.
• Involved in month end closing of AP sub ledger.
• Reviewing all open invoices and passing entries for accruals the accounts payable function that may or may not include performing the duties of an Accounts Payable Officer the teams work is accurate and invoices are approved for payment using the correct process
• Managing the resolution of issues escalated from team members
• Managing the employee expense claims process
• Set performance goals, provide regular feedback, and conduct performance evaluations.
• Foster a positive and collaborative work environment, promoting teamwork and professional development.
Audit and compliance
• Coordinate with Process excellence team to increase approval efficiency and fix the Break down through continuous improvement process.
• Centralizing the PO tool though Work flow tool fixing up the approval matrix
• Implement accounts payable policies, procedures, and controls to ensure compliance with company guidelines
• Implementation of ticketing tool to Track the invoice and monitoring the SLA and POT
• Support AP related system implementations such as Oracle fusion Scanning solutions and other process automations
• Vendor Management
• Maintaining strong relationships with vendors, work with them to resolve dispute and escalations
• Work with Procurement team for new vendor creations and documents required
• Audit the old vendors in the system and work witrh the procurement team to clear and maintain the record as per audit requirement.
• Managing the accuracy of the vendor database
Payment Processing and Cash Management:

Handling DP AP process from Invoice processing to Payments for 7 DAMAC entities including 4 Italy and France
HandlING End to End of AP from Invoice processing Liability Creation, Payments, T&E Processing, SOA reconcilations, Petty Cash, Payroll (including 3rd Party consultants
• Making payments for all DEWA charges for all DAMAC Properties and its subsidiaries.
• Reviewing the activities of Accountants Sr Accountants functions related to Payments. Open Advances and outstanding invoices.
• Manage and review all payments made through Online, Cheque or TT, Reviews that all levels of approvals are obtained from signatories before payment is made
• Also coordinate with the Bank for Rejected payments and payments which is not paid through Escrow accounts.
• Processing Payroll and also third-party consultants invoices and payments
• Supervise the technical integration with online tool and payment applications
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reviewing the monthly SOA reconciliations for all major supplier on monthly Quarterly and half yearly basis.
• Reviewing the prepaid payments for all open Payments which is lying into the system.

lead, manage, and coordinate the execution of invoice processing, employee communication, data analysis and reporting of Accounts Payable, while maintaining accuracy and timeliness of processing account transactions.
• Manage and coordinate work and training for Accounts Payable staff to ensure quality output, timely payment of invoices, and compliance with company policies and practices. Review account reconciliations and payment runs for accuracy and compliance with company policies and standards.
• Set priorities for specified functions and support strategic alliances with key business partners in Procurement, FP&A, and Accounting.
• Serve as subject matter expert of specified functions to assess the efficiency and effectiveness of current processes and streamline workflow.
• Lead the strategy to build out and scale an offshore accounts payable team, including defining the operating model, transition plan, and efficiency metrics.
• Develop, implement and communicate process improvements. Maintain documentation of all departmental standard operating procedures.
• Review and ensure regulatory compliance related to accounts payable (i.e. 1099 reporting).
• Serve as the key point of contact for SOX adoption and external auditor related communications.
• Manage assessment of expense reporting tool and related policy to determine best long term solution.
• Accounts Payable and Treasury
• Supervise day to day Invoice/claims booking (vendor/employees) as per pre-defined process/ TATs
• Timely validation of Invoices as per Contract/PO, ensure correct TDS/GL/Cost centre wise booking.
• Ensure timely approval/payment of Invoices/claims as per defined TAT/KPIs
• Ensure timely & accurate month end AP Closure, finalize month end provisions/accruals, Ensure correct tax deduction and regular monitoring of YEP provisions .
• Ensure timely preparation of Critical reconciliations- Vendor Recon, Advance to vendors/employee, AP-GL reconciliation etc.
• Release weekly /Monthly Dashboards /exceptions reports/ performance score cards/adhoc requirements etc.
• Create AP processes/SOP with period tracking & review, Introduce Best Practices, Conduct T&M studies
• Establish various Controls/compliances in AP process and regular tracking of the same.
• Responsible for formulation capital structure, funding strategy and corporate liquidity, dealing with external credit rating agencies in India, implementing compliance measures for various legislations

Was involved in seting up of Shared Service Centre from across various plant locations
• Tmely validation of Invoices as per Contract/PO, ensure correct TDS/GL/Cost centre wise
booking.
• Ensure timely approval/payment of Invoices/claims as per defined TAT/KPIs
• Ensure timely & accurate month end AP Closure, finalize month end provisions/accruals,
Ensure correct tax deduction and regular monitoring of YEP provisions.
• Ensure timely preparation of Critical reconciliations- Vendor Recon, Advance to
vendors/employee, AP-GL reconciliation etc.
• Release weekly /Monthly Dashboards /exceptions reports/ performance score cards/adhoc
requirements etc.
• Create AP processes/SOP with period tracking & review, Introduce Best Practices, Conduct
T&M studies
• Establish various Controls/compliances in AP process and regular tracking of the same.
• Ensure preparation of Quarterly audit schedules and manage Internal Statutory audits
• Compliance on Records maintenance & records retention requirements.
• Manage team in achieving day to day goals, coaching & mentoring them Prepare monthly,
quarterly, annual and ad-hoc revenue reports
• Taking care for the T&E expense processing in concur and people soft
• Also involved in T&E reconciliations for Travel cards
• Managing timely employee reimbursements as per company policy
• Managing fixed assets capitalisation and monthly depreciation run
•

Process: Accounts Payable P2P:
Handling a team of 46 team members for Accounts payable ensuring that that invoices are
being processed as per the SLA and also payments done within credit period.
• Ensure all the statements/invoices received from Vendors on time getting the statements
from Supplier by mail in the generic mail box and the same is uploaded in Share point after
which it is allocated to individual processor.
• Ensure processing is time within the required SLA and also ensure three ways match is
implemented.
• Ensure all the pending back log is getting cleared before the month end.
• Ensure that proper GL code and CC code are validated before processing.
• For processing invoices for specific country the GST and WHT tax code should be validated
for India we should ensure that
• Vendors reconciliation on a periodical basis.
• Payment Process
• Sending the payment ageing file to the respective countries for validating the payments to be
released.
• Initiating the payment process after getting confirmation from the Local finance.
• T&E Reimbursement