HR Admin Secretary
Jasper Trading & Contracting
Total years of experience :15 years, 3 Months
Reports directly to Managing Director for daily work schedule.
• Coordinates with agency for manpower needs and updates.
• Coordinates with client for manpower updates and activities.
• Attends marketing and sales meeting for potential clients.
• Involve in strategic planning and brain storming to strengthen recruitment and business matters.
• Contacting of potential clients for manpower supply and overseas recruitment.
• Arrange and prepare proposals and quotation rates to be submitted to client for review and approval.
• Ensure that client’s concerns and needs are given proper attention.
• Preparation and issuance of warning letters and other company announcements.
• Ensure and monitor process of QID and renewals, Labour contract preparations and processing of WPS.
• Attendance and payroll preparation.
Reports directly to CEO for daily work schedule.
• Coordinates with agency for manpower needs and updates.
• Responsible for applicant’s interview, evaluation and hiring.
• Arrange visa application for every hired applicant.
• Arrange airport pick up for upcoming staff and manage the company orientation.
• Apply medical, finger printing and visa scheduling online.
• Coordinates with client for daily work schedule for each cleaner.
• Contacting of potential clients using different business portals.
• Monitoring and checking staff monthly performance activities.
• Attends marketing and sales meeting for potential clients.
• Involve in strategic planning and brain storming to strengthen recruitment and business matters.
• Collection of client’s monthly payment and balances.
• Responsible in payroll, time keeping and staff attendance.
• Executing company rules and regulation and applied disciplinary actions to staff if necessary.
• Administrative functions such as, exit interview, processing of government and POLO clearances for Filipino workers for repatriation, staff company clearances and application of exit permit.
Reports directly to President for daily work schedules.
•Supervise the functions of recruitment and processing; search for and collect applications of potential candidates for company employment.
•Coordinate with clients for recruitment and processing of selected applicants.
•Monitor and reporting of recruitment and documentation progress.
•Coordinated with various government and non government groups for potential applicants and jobs fair.
•Attends jobs fair in different provinces.
•Pre-qualifications and interview of applicants.
•Resume preparations and assist employer’s interview.
•Attends marketing and sales meeting for potential clients and employer.
•Involve in strategic planning and brain storming to strengthen recruitment.
• Reports directly to Director for daily work schedules.
• Supervise the functions of recruitment; search for and collect applications of potential candidates for company employment.
• Adhere to the recruitment procedures & policy from the stage of receiving the approved job requisitions, the search for the right candidates who match the job description required up to the stage of job joining.
• Assist in interview of staff for deployment.
• Apply and assist in visa application, dataflow application and evaluation application to be submitted in Supreme Council of Health.
• Apply and assist in License application.
• Maintain and develop a solid application data base and classify the applications to ensure easy reference and accessibility.
• Ensure the timely preparation of letter of appointment, Job offer & contract for new hires.
• Giving orientation to newly hired employee.
• Build candidate pipelines for current & future staffing needs.
• Coordinate with agency in Philippines & provide them by required documentations to finalize the employment procedures for employees.
• Ensure completion of the new hiring files, ensure 100% endorsement of applicants for hiring for documentation and deployment.
• Monitoring and preparation of agency accreditation and job orders to be verify and stamped by POLO.
• Monitor and process documents of staff necessary for residence permit application.
• Assist and process government documents of deported and terminated employees.
• Airport pick up of employee.
• Prepare the weekly recruitment report.
Reports directly to Group Manager for daily work schedules.
•Supervise the functions of recruitment; search for and collect applications of potential candidates for company employment.
•Adhere to the recruitment procedures & policy from the stage of receiving the approved job requisitions, the search for the right candidates who match the job description required up to the stage of job joining.
•Maintain and develop a solid application data base and classify the applications to ensure easy reference and accessibility.
•Compile and maintain a database for local recruitment advertising agencies and on-line sites that provide recruitment services.
•Ensure a proper screening and short listing of applicants and conducting the first interviews before referring to the HR Manager.
•Supervise and ensure the timely preparation of letter of appointment, Job offer & contract for new hires.
•Build candidate pipelines for current & future staffing needs.
•Coordinate with clients & provide them by required documentations to finalize the employment procedures for employees.
•Ensure completion of the new hiring files, ensure 100% endorsement of applicants for hiring for documentation and deployment.
•Prepare the weekly, monthly, & yearly recruitment reports.
courses: SEMINARS ATTENDED › Standard First Aid Training