General Accountant
Modern Pharmaceutical Company
مجموع سنوات الخبرة :15 years, 8 أشهر
• Extracting data from the system, coordinating with different teams for data and checking its accuracy for preparing timely reports.
• Preparing month end reports including various reports on sales & inventory analysis for respective divisions. Updating divisional agency report which provides snapshot of agencies for the month.
• Preparing, analyzing and presenting divisional ‘Statement of Comprehensive income’.
• Preparing presentation for the divisional finance controllers for monthly management meeting.
• Monitoring all insurances including Medical, Life and General Insurance. From renewal to verifying and posting invoices and ensuring their timely payment after resolving discrepancies (if any).
• Specifically monitoring the inventories w.r.t insurance to avoid any uninsured inventory problems in case of adverse event.
• Coordinating between the divisions and insurance brokers for insurance claims and following up with the brokers for the claims.
• Controlling costs by negotiating insurance rates and identifying any wrong / double charge. Preparing budgets related to all insurances
• Validating the GRN & invoice received for local and foreign vendors after thorough checking. Booking these invoices in the system after investigating and resolving any discrepancies.
• Calculating and booking commission on purchases.
• Booking invoices for local vendors and issuing credit notes for the customers.
• Assisting in bank reconciliation process by clearing all kind of cheques and identifying non-reconciling items to resolve and clear the differences.
• Preparing and finalizing lease agreements for office space rented to the principals. Raising timely invoices to ensure timely rent payments.
• Updating the data base for charges imposed by the group treasury department for the bank guarantees issued.
• Debt Collection - Following up from customers for collection by calls and personal visits, distributing statement of account, collecting cheques.
• Monitoring customers’ credit limits, outstanding and accordingly releasing sales orders for invoicing.
• Maintaining and verifying records of invoice and credit notes issued as per audit requirements.
• Verifying and processing employees’ expenses as per the company policy.
• Handling customer queries such as balance confirmations and resolving reconciliation issues.
• Preparing complete documentation for customer creation in the ERP system.
• Handling cash related activities such as depositing cash and cheques in bank.
• Managing annual stock count - extracting the closing values & quantity, preparing count sheets, assuring the count values are entered correctly and analyzing the variance report. Preparing the final stock count report and accordingly updating in the system.
• Managing Payroll processing activities - Calculating salaries of employees as per the time sheets issued by site and factory foremen.
• Coordinating with accountant to prepare Leave salary and Final settlement of employees. Handling the Wages Protection System in absence of the Accountant.
• Preparing Letter of Appointment for new recruits and managing their air ticket bookings. Managing airline ticket booking and hotel reservation for client’s representative’s visit.
• Coordinating with the Public Relations Officer to keep track of employee’s renewal of visas, passports and other related documents.
• Managing Store activities - Preparing Goods Received Vouchers (GRV’s), releasing materials required in factory as per the Material Requisition issued by Site and Factory Foremen and preparing Issue Voucher for the same, preparing Delivery Orders for the fabricated marble to be dispatched on site.
• Coordinating and discussing with factory supervisor and site engineers the marble fabrication requirements. Preparing Cutting Schedule list for marble fabrication in factory.
• Preparing Bill of Quantities for projects - Calculating quantity of different items as per their fabrication process.