Executive Secretary
Saleh Al Hamad Al Mana Company
Total years of experience :11 years, 2 Months
Executive Secretary to the GM Automotive (April 2014 - Present)
• Handles incoming and outgoing electronic communications
• Manage and follow through multiple projects, events and related issues
• Liaise with HR for travel arrangements of GM and other executives
• Point of contact for top management teams
• Maintains and organizes calendar
• Collates and distributes correspondence for approval in an efficient and timely manner
• Prepare letters, reports and presentation as required
• Organize and take minutes of weekly management meetings
• Maintains a proper filing system
• Monitors office supplies
Temporary Assistant to the COO (October 2015-March 2016)
• Manages phone calls and email communications
• Maintains executive’s agenda and assist in planning appointments, board meetings and conferences
• Liaise with top management for board meetings and conferences
• Prepares presentation and reports as needed
• Maintains a proper filing system
Recruitment Officer (November 2013- April 2014)
• Source candidates within the automotive industry via online, news ads and referrals
• Conduct initial screenings/interviews and assessments
• Develop assessments per job requirement
• Responsible for posting online job ads
• Develop and execute recruitment plans with various department heads
--Develop and execute recruiting plans.
--Network through industry contacts, association memberships, trade groups and employees.
--Coordinate and implement college recruiting initiatives. Work with hiring managers on recruiting planning meetings.
--Create job descriptions.
--Lead the creation of a recruiting and interviewing plan for each open position.
--Efficiently and effectively fill open positions.
--Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
-- Develop a pool of qualified candidates in advance of need. --Research and recommend new sources for active and passive candidate recruiting.
--Build networks to find qualified passive candidates.
--Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues.
--Utilize the Internet for recruitment.
--Post positions to appropriate Internet sources.
--Improve the company website recruiting page to assist in recruiting.
--Research new ways of using the Internet for recruitment.
--Use social and professional networking sites to identify and source candidates.