QA ADMINISTRATOR
Lamprell Energy Limited
Total years of experience :28 years, 0 Months
Major responsibilities:
To ensure efficient and effective QA administrative activities are carried out in accordance with company Policies and Procedures.
> Compilation and formatting of Companys Quality procedures, forms, organisation charts and other documents
> Management of LGMS (Lamprell Group Management System) and Lamprell Subsidiaries maintained on LamprellConnect (Company Intranet)
> Preparation of letters and correspondence.
> Preparation of QA presentation.
> Maintenance & updating QA personnel file.
> Assist Quality Manager with administrative support functions like providing various reports, administration and related documentation for projects as and when required.
> Provide support to team members during audits
> Develop charts, reports or other types of correspondence and communication materials, as needed
Details of roles below:
QMS DOCUMENTATIONS:
- Maintains QMS and its documentations on track.
- Manage QA and HSE Updates contents and its documentations through Intranet and network shared drives.
- Ensure and format the documents are on the standard.
- Retrieval of data from database and hard copy sourcing.
GENERAL CLERICAL ROLES:
- Performing general clerical duties such as typing, compiling, drafting memos and mails, documenting, filing, faxing, taking minutes and answering phones.
- Administering and close monitoring of updates for Balanced Scorecard and Initiatives for several Departments as part of Strategic Planning.
- Communicate to departments for their Monthly Dashboard (KPIs’) updates and publish.
- Create/modify presentations (powerpoint) training materials such as Six Sigma Green Belt Training Program, Audits, Strategic Planning, Quality Induction, Management Review and others miscellaneous presentations & reports as required by the QHSE Director.
- Facilitate communication between relevant departments, clients and disseminate all necessary information’s as possible.
-Manage and coordinate with travel department for travel plans, itineraries, visa’s, expenses and travel-related documents
- A focal point of QA. Overall administrative and office support.
PERSONAL ASSISTANT TO QHSE DIRECTOR
-Closely engaged in assisting QHSE Director Trainings such as Strategic Planning (Brainstorming Sessions), Six Sigma Training, Internal Audit and related trainings as conducted.
-Arrange, coordinate and prepare all necessary materials for trainings and ensure attendees attendance.
-Manage his outlook calendar schedule meetings/appointments.
-Assist in planning and organising visits of selected suppliers for audits and visitors.
-Screen incoming calls, receives documents and files for his signature and necessary actions.
-Performing other miscellaneous duties as assigned.
Major responsibilities:
Perform general clerical duties such as typing, compiling, drafting memos and mails, documenting, filing, faxes and answering phones.
> Performing other miscellaneous reports & perform administrative tasks.
> Greet and attend clients, visitors politely and professionally
> Professionally and accurately handle all incoming and internal calls
> Making gatepass to incoming people
> Receiving courier, encode and keep records
> Making summary report of telephone bills (employees personal call) for payables
Maintain Key relationships with:
Internal Customers: All Departments
External Customers: Branches, Sites, Clients and Suppliers
Major responsibilities:
Supervise the receipt, storage and issues of materials, Forecasting the project of material for production., Coordinating with Suppliers local and abroad, closely monitoring of Inventories of all materials used in the manufacturing of the products.and Checking staff performance.
Major responsibilities:
Supervise the employees performance, lead duties over the HR activities within the Human Resources department as well as assists General Manager in performing complex and specialized work in many areas, including but not limited to recruitment and selection, employee and labor relations, employee development, compensation, benefits and human resources information systems
Major responsibilities:
Responsible for screening qualified person to their assignment. Ensure that a new employee is capable with their job and well aware of the company policy, holds conducts an training (introduction and salesmanship) to new employees.
Major responsibilities:
To oversee all Inventory activities and highlight/update any changes to management
Major responsibilities:
Ensures and maintains the standard of the company, Meet requirements and exceed expectations. Ensure quality is taken care of during production for best results