Jumela Degilla

Administrative Assistant - Operations at Vectrus

• Kuwait - Al Jahra
• February 2020 to June 2021

INFORMATION MANAGEMENT DIRECTORATE
CAMP BEUHRING / VECTRUS - KBOSSS

 Perform duties directly related to the administrative aspects of the directorate
 Coordinates directly with each Department Manager and its employees as mission dictates
 Compilation of reports received from the Departments for reporting to the Directorate and Upper management
 Conduct research on issues/matters related to the Directorate and provides verbal or written findings
 Prepares and ensures daily reports and PERSTATs are submitted on time in Maximo
 Ensures the overall personnel tracking data is accurate and up to date
 Prepares briefings in Power Point and Excel consistent with the battle rhythm of the Directorate as directed
 Gains a comprehensive knowledge of the Administrative, Operational and Logistical aspects of the Directorate and each Department
 Performs other duties as assigned.

Administrative/Dcoument Controller at Gas & Oil Field Services Company

• Kuwait - Al Ahmadi
• March 2016 to January 2020

MARCH 2016 - JANUARY 2020: ADMINISTRATIVE/DOCUMENT CONTROLLER
GAS & OIL FIELD SERVICES COMPANY
AHMADI - KUWAIT

A. Administrative Controller - Special Projects Department
 Handling and responsible for all the administrative works of the Projects Dept.
 Working with operations managers, project engineers related to administrative task of the operations.
 Working with the Project Director for project proposals and presentations
 Facilitate the administrative requests and needs of the site-based staff
 Coordinating with the different departments for gate passes, projects & commercial visa applications, staff & visitors’ accommodations, transportation, residency expiry, HSE requests and trainings, HR issues (leaves, salary, timesheets)
 Handling Procurement request, such as PR’s, PO’s and delivery of materials, payments and finance related issues
 Handling Petty Cash of the department
 Performing Administrative and Accounting Support
 Preparing Correspondence for the projects, receiving visitors, arranging conference calls and meetings
 Handling phone calls and email inquiries
 Maintaining office supplies and stationery, consumable items both office and site
 Coordinating for the facilitators of trainings and seminars related to projects

B. Document Controller
 Preparing and receiving Transmittals, letters, technical queries and maintaining an electronic copy of it.
 Updating incoming and outgoing transmittal tracking status
 Sending progress reports on various concerns to managers and project engineers
 Filing of documents

DOCUMENT CONTROLLER at TECHNO SOL CONTRACTINGF & TRADING CO

• October 2015 to March 2016

ACCOUNTANT at CREATIVE CHILDREN INT’L. SCHOOL HAWALLY

• September 2010 to October 2015

A. Accounting Duties & Responsibilities
* Responsible in maintaining inventory system in the school.
* Responsible annual inventory report and audit
* In charge for the purchasing of the yearly required books and educational materials
and submit it to the Administration Head
* In charge of collecting payments of the school fees and payment from higher council
* Submitting of reports to the Administration Manager
B. Administration Duties & Responsibilities:
* Assisting the administration head to all administrative related works
* Updating the Employee Data Base (EDB) system for all the records of the staff
* Updating the school website for any information and events that needs to be updated
* Updating the school social media pages
* Facilitate and assist the teachers during school events
* In charge of taking photos and videos during school events, for school website, social
media pages and for file
* Managing and maintain the school library system Filing of documents
* Any additional works that is given by the

PROJECT SUPERVISOR

• Philippines
• June 2009 to March 2010

Project Location: Bacolod City
Corazon Locsin Montelibano Memorial Regional Hospital
* Supervise the OmniWorx staff inside the hospital in carrying out the duties and
responsibilities in 3 shifts in a day.
* Screening and hiring of additional personnel for housekeeping department.
* Facilitate and process employees’ required documents and submit to HR departments.
* Inspect and monitor employees’ attendance, lateness, leaves and absences.
* Facilitate and prepared employees’ Daily Time Record (DTR) for the computation of
their payroll.
* Cater the needs and complains of the staff regarding problems encountered at work in
the hospital and their salary and benefits.
* Preparing and releasing of staff salaries.
* Take charge in the inventory and request for the supplies needed in the hospital

TELLER at ONLINE

• United Arab Emirates
• April 1996 to August 2005

A. Online Teller
* Processing of on-line and off-line over the counter cash & cheque transactions of
clients: deposits, withdrawals, encashments, time deposits, remittances both in peso
and dollars
* Counting the pick-up deposits of big account clients & sister companies
* Balancing of over-all transactions at the end of the day, preparing teller's blotter,
dollar abstract and uploading of transactions for GL reports.
* Encoding of incoming clearing checks, payroll and other transactions for batching
purposes.
* Preparing payroll of employees for big account clients.
* Filing of all transaction documents and checks.
* Loading and unloading of cash to Automated Teller Machine (ATM)
B. General Accounts Bookkeeper
* Balancing of over-all bank transactions thru Proof Sheet Reports.
* Printing of savings, current, now, CTD, MSD placements and all bank transaction
reports, miscellaneous transactions, overdraft reports and reports requested by the
Branch Officer and Manager.
* Printing of Monthly Bank Statements, History of Accounts requested by the clients.
* Encoding of incoming clearing checks, payroll and other transactions for batching
purposes in cases when the Bank is Off-Line for the whole day.
* Processing of check deposits of the clients for clearing
* Downloading, uploading and printing of all bank transaction reports for over-all
balancing to ICGS and GLSL reports.
* Generating Financial Statement of the Branch: Trial Balance, Balance Sheet, Income
Statements, ATM Reports and reports requested by the Bank Officer.
* Balancing of savings, current, now, and ATM report.
* Balancing of inter-department transactions: New Accounts Section, Remittances
* Balancing of actual Cash in Vault (CIV) against the printed reports downloaded from
the Head Office

ACCOUNTING ANALYST

• May 1995 to April 1996

SHIP SHOPS INCORPORATED
MANDALAGAN, BACOLOD CITY
* Actual inventory audit to all ship vessel stores of Negros Navigation Shipping Lines.
* Preparing Bank Reconciliation and Sales Report.
* Incharge of payables and accruals
* Handling the office revolving funds, releasing and receiving of cash transaction.
* Authorized representative of the office for all bank transactions.
* Preparing payroll for all vessels’ employees and crews