Document Controller
Concord Stars Contracting LLC
Total years of experience :10 years, 5 Months
• Responsible for recording all incoming and outgoing documents and ensures that all the information is accurate.
• Arrange and maintains all controlled company documents.
• Assists in preparing tender documents.
• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Maintains updated logs / records of tender inquires.
• Ensure proper document control support is given to each project.
• Prepares Internal Memo, Quotations and Cover Letters for Accounts Tax Invoices.
• Photocopy, scan and file all important documents they need.
• Receives call from the supplier and try to solve their queries about the payment.
• Photocopy, scan and file all important documents they need in accounts.
• Checks the accuracy of all trips sheets.
• Checks and update all the Invoices.
• Release cheques to the supplier.
• Assists Accounts Payable in-charge.
• Provides a front desk duty which includes handling all phone calls from the suppliers and applicants and redirect them when necessary.
• Receives and greets all visitors in a professional and warm manner.
• Post job vacancies of the company.
• Assists and arrange applicants for interview.
• Provides basic and accurate information in-person and via phone/email.
• Making a monthly report with regards applicants who came for interview.
• Manages correspondence by answering emails and sorting mail.
• Performs other clerical duties such as filing, photocopying and scanning, typing and binding.
• Organize and drafts some letters, documents and computer-based information.
• Maintains office supplies inventory by checking stock to determine inventory level and anticipating needed supplies.
• Assists in purchase order and place orders when necessary.
• Maintains the data in the Automated Consolidation System, by inputting and scheduling as well the required job information.
• Verifies data in the system and other AP reports.
• Maintains the Filing System of various transactions.
• Facilitates the posting of invoices and cheque disbursement.
• Prepares daily cash and check deposit slips forwarded to various depository banks of the company.
• Balances the Accounts Payable (AP) spreadsheets and other corporate account reports.
• Maintains payroll information by collecting, calculating, and entering data in the system.
• Prepares monthly SSS, Philhealth & Pag-Ibig remittance & loan payment reports.
• Monitors Office Supplies inventories and Prepares Purchase Orders for future purchase request and call suppliers for purchase orders.
• Working with spreadsheets, sales and purchase
• Encodes all Sales and Purchases Monthly in BIR System
• Assist in preparation of withholding form (2316).
• Check the accuracy of recording all sales invoices such as VSI, ROI, BP, and PSI.
• Type accurately, prepare and maintain accounting documents and records
• Assist in preparation of schedule as needed for management report.
• Perform other accounting tasks that may be assigned by the Accounting Officer/ Accounting Manager from time to time.
Graduated as Bachelor of Science in Information Technology