Senior HR Officer
Jerry Varghese Global
Total years of experience :12 years, 7 Months
HR and Administration Functions
• Overall responsible for the performance and efficiency of the HR Department.
• Designing and Implementation of the HR forms, policies & procedures in line with the Company and ensuring that all polices are in agreement with labor law.
• Managing and maintaining all HR administration transactions and activities.
• Employee Onboarding & Orientation Program.
• Leave & air ticket management
• Monitor Attendance and Prepare Time sheets
• Establishes and maintains department records and reports
• Overall Monitoring and control of utility expenses of the company.
• Manage the entire performance management cycle ensuring effective implementation of goal setting, quarterly feedback, and annual review process.
• Obtaining Manpower Quota, Residence visa, Medical, and Health Insurance card for the employees maintaining the track records for the all legal documents renewals. - Both Mainland and DMCC Free zone
• Process applications in government portals via Tasheel (Mohre), GDRFA or DMCC Free-zone.
• Process application for Labor Cards for the candidates on personal sponsorship.
• Keep track of company documents like Trade License, Establishment Cards, Chamber of Commerce Certificate, Tenancy Contracts etc. and renewal when due.
Recruitment Functions
• Created Job Descriptions & Competency Profiles with mapping of roles.
• Develop and execute recruiting plans.
• Sourcing, screening and interviewing candidates.
• Use social and professional networking sites to identify and source candidates.
• Responsible for overseas hiring from different countries like India, Sri Lanka, Nepal, etc.
• Facilitate and organize the interviews “face- to-face & Skype” with the HR manager and the hiring manager.
• Responsible for Compensation Fitments /Salary Negotiations/offer process/ joining follow up till the on boarding.
• Responsible for Niche hiring of specific skill sets for Middle to Senior Management level for all corporate positions.
• Responsible for conducting candidate credential verification.
• Conduct a reference check for the shortlisted applicants as a pre-offering step.
• Compensation Benchmarking from the market.
Implemented policies and procedures as per company guidelines Kuwait Labor Law and ISO 9001-2015 Standards.
• Verification and updating of Employees Information: Change in pay, Increment, Promotion, Resignation, Termination and joining of new staff.
• Completes Human Resource operational requirements by scheduling and assigning employees; following up on work results.
• Develops and administers various human resources plans and procedures for all company personnel.
• Maintains the work structure by updating job requirements and job descriptions for all positions Recruitment.
• Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings. Maintains company organization charts and employee directory.
• Preparation of Monthly Payroll and disbursement of pay slip.
• Coordinate with PRO for obtaining Residence visa, Medical, and Health Insurance card for the employees maintaining the track records for the all legal documents renewals.
Recruitment Functions
• 3600 Recruitment - Average of 1000 Employees per Year- Local and Overseas
• Sourcing, screening and interviewing candidates.
• Use social and professional networking sites to identify and source candidates.
• Responsible for overseas hiring from different countries like India, Sri Lanka, Nepal,
• On time recruitment within the agreed budget.
• Identify and Liaise with overseas recruitment agencies for the bulk recruitments.
• Communicate with the team to determine the effectiveness of recruitment plans.
• Research and recommend new sources for the recruitment of active and passive candidates.
• Build networks to find qualified candidates. Communicate with clients to get a clear view on their hiring needs and organizational goals.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Business Development Function
• Understanding the client’s requirements, the project budget and the commercial/legal implications of the project
• Ensuring the timely completion of all bid submission information, coordination, organizing, planning, including final document production and binding;
• Attend all required meetings/presentations in connection with the bid
• Liaising with internal colleagues, estimating, planning, commercial and the like to ensure a coordinated approach to the bid submission;
• Post submission, managing the responses to clarification questions and the whole process to a successful conclusion.
Project Management (Operational)
● Managed 2 projects from Tendering
● End to end operations management team and client management
● Maintaining proper follow-up with clients and delivering the requirements.
● Planning human resource requirements in consultation with heads of different functional & operational areas.
Core Competencies
• Prepares or maintains employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
• Responsible for Local recruitment process, database and reports.
• Maintains and updates human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms to make sure available information is all the time renewed.
• Prepare employee contracts, Offer Letters and Job Descriptions within agreed timelines.
• Communicating all HR related information by Emails and Phones from Head Office to Projects.
• Attendance Monitoring & Preparation of Payroll.
• Leave processing and management
• To provide a timely and cost effective travel services across the Company.
• Create and Maintain accurate database of tickets issued for employee vacations, Business travel and Recruitment process.
• Provide accurate information to the Finance department for payments to Travel agents according to set timelines.
• Help manage and monitor the Human Resource Information system effectively to ensure that correct and complete information.
• Confers with management to develop or implement personnel policies or procedures.
• Conducts exit interviews and make sure that necessary employment termination paperwork is completed to abide by the rules.
• Preparation of Material Requisition Forms for maintains records for that.
• Responsible for generating and issuing letters related to recruitment, Promotions and disciplinary process.
• Responsible to work closely with Support, Operations and Training departments for arranging housing, transport, uniforms, work project allocation and Induction schedule for newly recruited staff.
• Administration in support services.
• Preparation of executive reports.
Core Competencies
• Administrative & Executive Support - Answered phones, Greeted customers and processed payments for services within busy hours. Managed front-desk reception, Database administration, spreadsheet creation, Meeting scheduling and expense/PO tracking.
• Preparation of Payroll
• Public relation
• Sales Call
• Maintain financial files and records
• Bachelor Of Physiotherapy From SME, M.G University, 2010, 56% COMPUTER APPLICATION