Jyoti Bhadilaya Bhadilaya

Job Description: Senior Executive Assistant of Vice President SaaS & Head of Alliance & Compliance Duration: May 2022 to till date

• Currently working with the SaaS department of Oracle and providing the assistant to the Vice President SaaS India
• Also assisting the Head of Alliance & Compliance India
• Maintaining monthly Global meeting calendar, travel itinerary, arranging vendor meetings, scheduling of leadership meeting and other administrative tasks
• Prepare Reports about the activities about the development of key partner associated with Oracle.
• Prepare correspondence, documents, and presentations
• Responsible for coordinating HR related activities which will further helps in smooth functioning of our business
• Provide assistance for corporate events for Partners.
• Liaise with senior management, clients, external providers
• Tracking and maintaining the budget and invoices of leaders.

Job Description: Executive Secretary of Global Vice President Duration: April 2018 - December 2020

A wholly owned subsidiary of LG Electronics Inc. S. Korea the Global leader in consumer electronics having turnover of Rs. 15, 000 Crs. in India and with a strong base of 5000 employees and plants located at Greater Noida & Pune and outsourcing facilities at various strategic locations.

• Worked with Planning & Strategy department, assisting Managing Director and Global Vice President of LG Electronics India Pvt. Ltd.
• Maintaining monthly meeting calendar, travel itinerary, arranging vendor meetings, corporate events, scheduling of leadership meeting and other administrative tasks.
• Responsible for budget management of the company thereby preparing various monthly expense & KPI reports.
• Responsible for planning financial and manpower related activities which will further helps in smooth functioning of our business on monthly basis.
• Active involved in policy formulation related to Investment & Expense & empowerment rule.
• Identifies opportunities for process improvement and expense reduction.
• Making Expense & Investment Monthly reports
• Managing Budget related work for all departments.
• Providing Budget to all departments as per need
• Making Budget Report of all Departments every month
• Prepare correspondence, documents, presentations
• Liaise with senior management, clients, external providers
• Acting as a direct communication between MD and other department top management and further supporting other staff members as well.
• Researched and assembled data for Ideal time in manufacturing products.

Job Description: Secretary/ Senior Administrator Duration: Sep 2012 till Nov 2017

• Provide executive-level administrative support to the Director
• Handle promotions and information related to school on social networking sites
• Collect and develop articles about CSR activities, functions and awareness campaigns.
• Overall coordination for Human Resource, Transport, Academic Buildings, Gardens and Grounds and Office.
• Establish proper control procedures for purchase and issue of stores.
• Daily monitoring of inventories.
• Arrangements for all events and Society members meetings.
• Ensure proper maintenance of all buildings, furniture, equipment and grounds.
• Monitor daily maintenance work executed by maintenance department.
• Ensure continuous water supply and electric power.
• Ensure daily general upkeep of campus
• Institute proper service rules for all categories of staff.
• Sanction leaves as per rules for all administrative staff and maintain up to date leave records.
• Handle all staff welfare matters
• Processes a variety of documents and materials (e.g. data corrections, status changes, absence verifications, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Schedules activities (e.g. appointments, meetings, travel reservations, facility usage, etc.)
• Prepares a variety of correspondence, reports and other materials (e.g. calendar, withdrawal notices, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

Job Description: Executive Secretary (Pre-Opening Team) Duration: June 2010 - July 2012
• Provide executive-level administrative support to the Vice President and Director of Jaypee Hotels and report directly.
• Collaborate with various levels of management to gather information pertaining to key issues.
• Coordinate the interviewing process between management and new hire candidates; Assist out-of-town candidates with travel, hotel and car service arrangements.
• Devise and maintain extensive filing system and corresponding cross-referenced list.
• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
• Liaison between all impacted departments to ensure proper communications and reporting practices.
• Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.
• Organize the details of special events, travel arrangements, corporate agendas and itineraries.
• Process monthly expense reports reflecting supporting documents and budget.
• Prepare and maintain daily attendance and vacation records of HoD s.
• Collaborate with departmental managers on weekly postings for master reports.
• Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to
• distribution.

The key objective of the University of Birmingham liaison office in New Delhi is to raise the profit of
UoB in India and enable the University to maximize its potential by enhancing recruitment to
undergraduate and postgraduate degree programmer developing relationships with key
educational institutions in India and other organizations in the public and private sector, supporting
and development of a strong alumni network, and generally raising the profile of University in
India.
Responsible for recruitment and placements of undergraduate and postgraduate students.
• Makes arrangements for conferences and organizing meetings.
• Preparation of monthly Performance Status Reports to Senior Management
• Creating and maintaining reports in Excel that allows the company to get
• information on daily business activities.
• Processing direct Applications according to the University guidelines.
• Supporting Incoming visits from the University.
• Makes hotel and airlines reservations as requested.
• Develop student exchange program with international and Indian Institutes.
• Supporting in organizing events.
• Support for developing new promotional materials for India office.
• Helping to prepare market information.
• Dealing with local suppliers and vendors.
• Promote, support and initiate cultural activities Between Members.
• Developed effective way of communication between Management and Labor.
• I also took active part in taking care of employee related issues.
• Helping new recruits in screening and processing of the policies
• Responsible for solving all visa related queries.
• Supporting in organizing events.
• Helping to prepare market information.
• Assisting with market research.
• Assisting Country Officer of University of Birmingham.
• Support for developing new promotional materials for India office.
• Dealing with local suppliers and vendors.
• Dealing with telephone enquiries.
• Assisting Country Officer.
• Arranging Hotel and Travel booking.
• Support in developing database about all the top-ranking educational institutes.
• Ensuring that efficient administrative processes are in place to support the work of the office.
• Ensuring that office procedures are documented.
• Working with the consultants and colleagues at university to ensure the compatibility of
systems and procedures where necessary.
• Regularly reviewing processes to ensure their effectiveness and making suggestions for
improvement where appropriate.
• Taught employees new and more efficient ways to perform their jobs.
• Responsible for the continuing education, training, and certification of new and
• experienced employees.
• Helping the joiner understand the concepts & logic of the process thoroughly.
• Preparing & updating the training module based on the changes introduced in the
• flow of the process
• Supervise temporary staff and support staff.
• Generating charts, graphs, scorecards using MS-Excel.
• To provide the data of clients who has a Corporate Clients and teams.
• Maintaining Data record on daily basis.
• Meet and discuss with all the department for client requirements.
• Reconciling all bad debt amount & overdue payments.
• Handling various operations, processing & error rectifications of all customers.
• Reporting to Project Manager on updated status of Project.
• I handled the Maintenance of employee records for the organization.
• Supervising housekeeping, cafeteria, Horticultural activities, ensuring upkeep of the premises.
• Resolving Customer Queries

• flow of the process
• Supervise temporary staff and support staff.
• Generating charts, graphs, scorecards using MS-Excel.
• To provide the data of clients who has a Corporate Clients and teams.
• Maintaining Data record on daily basis.
• Meet and discuss with all the department for client requirements.
• Reconciling all bad debt amount & overdue payments.
• Handling various operations, processing & error rectifications of all customers.
• Reporting to Project Manager on updated status of Project.
• I handled the Maintenance of employee records for the organization.
• Supervising housekeeping, cafeteria, Horticultural activities, ensuring upkeep of the premises.
• Resolving Customer Queries

Worked with British Council Job Description: Assistant Examination officer / Office Assistant Duration: Feb 2006 to Dec 2008
The British Council is a quasi-autonomous non-governmental organization based in the United Kingdom which specializes in international educational and cultural opportunities. It is a non departmental public body; a public corporation incorporated by royal charter and is registered as a charity in England.
• Assisted applicants in visa processes.
• Develop and maintain MIS reports and provide support to Examination Departments.
• Word with all prestigious Exams conducted by British Council.
• Liaise with UK Counterparts to resolve queries as & when required.
• Makes hotel and airlines reservations as requested.
• Assisted the international delegates.
• Co-Ordination with Front end and Other Back-end units
• Duplicates and circulates documents accordingly.
• Maintains office petty cash and revolving fund account.
• Makes hotel and airlines reservations as requested.
• Ensuring targets and performance levels are maintained within own area of responsibility.
• Ordering office supplies.
• Maintains automated files for organizing and budgetary purposes (includes entering new data, updating or modifying existing data and ensuring quality control of record entry).
• Supervise temporary staff and support staff.
• Resolving Customer Queries

Achievements
Handled Service Review Customer-s appreciation for good performance Created -Individual Risk reports- for the process owners for their respective work areas Took various initiatives, like prepared a checklist for letters etc which improved the efficiency level of the team as a whole. Aproven reputation, with a consistent history of exemplary performance reviews and recognition for driving improvements to office systems, workflows and processes. Broad-based experience covering a full spectrum of administrative duties, including executive support, office management, document preparation, travel/meeting co-ordination and project/program support.