Muhammad Almas

o Managing the activities of all stores (including Facility & Engineering, Food & Beverages, General & IT consumable items, Souvenirs etc.) and ensure the execution of LUMS SOP.
o Inspection of incoming material specifications, quality, quantity and price as per invoice/DC/PO/damages/shortage.
o Checking GRN ensuring proper documentation.
o Monitoring the receipt and issuance of stock/material to departments with proper documentation.
o Maintain proper stacking and movement of stock through FIFO.
o Physically stock checking and update the bin cards on daily basis.
o Periodical reconciliation of stock with system generated reports.
o Maintain the minimum and maximum stock level.
o Preparing and submitting different reports to higher management i.e. daily inward, stock issuance, pending invoices and gate passes etc.
o Execute timely closing of monthly data.
o Maintain complete record of gate passes returnable and non-returnable.
o Receiving and dispose of scrape material through sealed bids /auction.
o Coordination with audit department for audit.

o Responsible for design, development and implementation of effective purchase strategy.
o Responsible for cost effective purchase.
o Plan and manage inventory levels of materials.
o Coordinate with internal customers and suppliers in the purchasing scope of works.
o Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
o Handling and monitoring of claims to vendors for defective, shortage, missing parts.
o Source, select and negotiate for the best purchase package in terms of quality, price, time, deliveries and services with suppliers.
o Ensure timely availability of quality materials and release of vendor payments.
o Submission of periodical reports etc.

o Regular market survey for best price/quotation.
o Plan all department and different stores PR’s for GM’s approval and checking lists of remaining items and streamlining the workflow.
o Preparation of RFQs, vendor selection and bid evaluations at online purchasing system Tejari.
o Process purchase orders and documents in accordance with the Hotel policies and procedures.
o Follow up of placed orders.
o Ensuring timely and quality purchases.
o Submit cash bills after making cash summary and submitting to accounts for reimbursement.
o Arrange the delivery of various items/bilties for hotel from different truck adda etc.
o Deal with short supply if any, reported by the receiving department.
o Keeping record of PR’s (on which action has been taken) PO, Fax and Business letters etc.
o Maintain all files for contracts and purchase orders.
o Identify new vendors and markets.
o Get input from various departments regarding quality and specification of different items for smooth hotel operation.
o Performing other duties as and when allocated by the senior management i.e. assist to train new staff, pre-qualification of vendors etc.

o Manage financial transactions and record keeping with strict attention to detail.
o Ensure accurate and timely processing accounting data.
o Reconcile and balance accounts.
o Support to financial statements i.e. Profit & Loss Statement, Balance sheet and statement of cash flows.

In Account Opening, Clearing, Remittance, Accounts, Pension Disbursement and Credit Department I learned and practiced the following tasks:

- Account opening procedures
- Documents required for account opening
- Filling of account opening forms
- Minimum Initial deposit and minimum balance requirements
- Signature Specimen Card
- Check book request and issuance procedure
- The method of filling deposit slips and cheques.
- List of NIC for verisys
- The scrolling of utility bills
- Collect the customer’s cheques and pay orders for collection
- Sorting of cheques
- Recording the cheques in BBO system and preparing clearing register
- Vouchers for commission, postage and FED
- Credit amount of cheques respective to customer’s accounts
- Filling of objections slip and recording
- Issuance of Mail Transfers, Telegraphic Transfers, Demand Drafts and Pay Orders
- Issuance of tokens and stamping
- Credit the salary list of government employees into their respective accounts
- Recording of pensions into register
- Sorting of EOBI pension vouchers
- The scrolling of Government pensions vouchers
- Recording EOBI vouchers in ECBI Data Management System
- Filing of the applications and required documents for loan
- ECIB requests
- Record the credit Information on ECIB
- Record the Installments of NBP Karobar

o Perform all financial activities to include P&L statements and management reports.
o Accounts receivable and accounts payable functions, balanced cash and posted sales invoices.
o Complete bank reconciliations.
o Manage payroll.
o Interact with external clients and vendors on regular basis.
o Marker research and analysis.
o Supplier negotiation and sourcing of materials.
o Maintain complete database of suppliers.
o Detail of material consumption and costing of projects etc.