Vanessa Ntwatwa

• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Work closely with the leadership team, recruiting other executive assistants to support the organisation
• Dealing with expense report coordination and submission in timely manner
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as liaison for direct reports
• Assist with team activities such as staf meetings, all hands, ofsites and team social events.

• Assisting with management presentations and reports
• Complex Diary management for 2 heads of department
• Creating travel plans, booking and coordinating all travel
• Assisting with the arrangements of events
• Booking meeting rooms
• Coordinate executive communications including taking calls
• Meeting and greeting visitors

• Extensive diary management of 3/4 diaries (Multiple time-zones)
• Responding to emails
• Speaking to external clients to organise meetings
• Sourcing new venues for meetings, arranging catering.
• Extensive travel bookings to including multiple location trips
• Updating & inputting data on diferent documents (Org charts, email contacts)
• Expense management (Concur)

• Managing diaries and organizing meetings
• Taking notes, dictation at meetings
• First Point of contact dealing with inboxes, Correspondence & highly classified information
• Dealing with Post to virtually send to lawyers
• Managing team expenses
• Organising Travel
• On boarding new staf

• Managing diaries and Organising meetings
• Taking notes, dictation at meetings
• First Point of contact dealing with correspondence
• Dealing with Post to virtually send to lawyers
• Managing inboxes
• Creating presentations
• Organising complex Travel
• On boarding new staf

• Acting as a first point of contact: dealing with correspondence
• Managing diaries and Organising meetings and appointments across multiple time-zones, often controlling access to the manager/executive
• Booking and arranging complex travel, transport and accommodation through company preferred travel agent.
• Organising social events and conferences for teams. I.e. Christmas Parties, Social events, Board Meetings
• Managing complex Diaries and email inboxes.
• Liaising with staf, suppliers and clients. Raising purchase orders.
• Reminding the manager/executive of important tasks and deadlines
• Taking notes, dictation at meetings and composing action emails to be distributed to team
• Processing Expenses using Coupa
• Following up with Stakeholders regarding payments for team projects.
• Other ad-hoc duties such as ofice stationery, filing, Data entry
• Arrange travel, accommodation and vehicles
• Processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns
• Assisting with on-boarding for new starters

• Excellent communication skills able to liaise confidently with CEO of company.
• Travelling to Spain for meetings - Co-ordinating transport and accommodation
• Good understanding of Director level responsibilities.
• Dealing with Personal shoppers (Harrods) to buy gifts for personal occasions.
• Able to work on my own initiative and to tight deadlines.
• Excellent word processing, shorthand and efective minute taking and IT skills. Audio typing, word processing and shorthand experience.
• Handling personal finances and household bills
• Supporting all administrative needs and correspondence
• Extensive travel & diary management and reservations
• Undertaking ad hoc personal errands
• Household purchases / returns and credit card
• Assisting with event planning
• Ability to prioritize workload in a demanding team environment.
• Experience & knowledge of Microsoft Ofice, PowerPoint, Excel, Outlook
• Acting as first point of contact and controlling access to director
• Booking, arranging travel itineraries, transport and accommodation.
• Scheduling appointments and booking meeting rooms.

• Acting as a first point of contact: dealing with correspondence
• Act as the point of contact among executives, employees, clients and other external partners
• Managing diaries and Organising meetings and appointments across multiple time-zones, often controlling access to the manager/executive
• Booking and arranging complex travel, transport and accommodation through company preferred travel agent.
• Oversee the performance of other clerical staf
• Act as an ofice manager by keeping up with ofice supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Format information for internal and external communication - memos, emails, presentations, reports