Poonam Moorthy

 Involved in cases of litigation, arbitration and regulatory investigations.
 Providing legal and administrative support to a Legal counsel and two attorneys.
 Audio typing legal documents for private clients. Drafting and amending contracts, letters and other legal documents.
 Managing and forwarding on requests from Clients for legal assistance.
 Conducting legal research and review of case laws using Westlaw.
 Preparing Powers of Attorney and assisting with notarization and legalization both local and worldwide.
 Proofread and edit legal documents.
 Assisting and preparing case-dockets for submission to courts.
 Recording and submitting expense forms, in charge of Co-ordinating access to meeting & conference rooms. Managing the flow of paperwork & communication with partners.
 Filing and administrative responsibilities.
 Assisting with the completion of Confidentiality Agreements.
 Coordinating and arranging meetings and diary schedules.
 Preparing invoices and keeping a track of payments.
 Constructing document charts.
 Preparing letter of engagements and acquire anti-money laundering documents.
 Arranging for travel including scheduling transportation and making hotel reservations.
 Assisting in preparation of financial reports, travel vouchers and other personal records.
 Creating and opening new files for proposed matters.
 Assisting in the preparation of slides and presentations for legal meetings and conferences, etc.
 Support Business Development Team in general business development activity where necessary, for example preparing for and supporting events, potential client visits and meetings etc.
 Support Business Development Team in account management activity, wherever necessary, for example attending meetings with the relevant team member, recording minutes etc. Develop a network of operational contacts that will support the work of the Business Development Team.
 Assisting Attorneys to prepare the presentations.
 Maintaining client database as per the departments
 Coordinating with clients for events and getting feedback post Seminars.
 Assist in ordering marketing materials.
 Updating CV’s, flyers and departmental charts for BD purpose.

 Provided legal and administrative support to four attorneys
 Check and edit legal forms and documents for accuracy
 Handling billing of the senior lawyer and associates.
 Arranging relevant materials for meeting with clients including schedules.
 Processing incoming and outgoing mails as well as telephone calls.
 Liaising and briefing the clients, providing them weekly update with respect to their cases.
 Diary management, including co-ordination of travel arrangements, meetings.
 Monitoring of important deadlines (renewals, etc.) Keeping a track of client’s license renewal and expiry dates.
 Typing of commercial agreements and fee proposals.
 Working on legal software packages including PC Law.
 Perform computerized and law library research to gather case relevant details and materials.
 Prepare content -specific case files for attorneys reflecting supporting forms, documentation and reviewing case related documents and preparing legal notices based on review for the matters.
 Opening maintaining case files.
 Updating and maintaining of Enforcement records on the client’s IP Database, PC Law.
 Monitoring, reporting on client budgets and following up with outstanding payments.
 Preparation of documents in order to register new companies in DIFC.
 Looking after lawyer’s expenses and reconciling with the Accounts Department.
 Prior arrangements for registering a new company in DIFC or JAFZA.
 Composing routine letters and memoranda.
 Assisting in preparation of financial reports, travel vouchers and other personal records.

 Maintaining Monthly Reports.
 Maintaining Confidential Files related to Managers.
 Assisting office in daily administrative duties.
 Client welcoming and hosting.
 Weekly reports on Payment & Expense vouchers to clients/customers.
 Coordinating with Head office for paperwork and courier of documentation.
 Responsible to maintain Tax Deduction Certificate & preparing Summary
Sheets.
 Maintaining Contract Files for Staff Villa with regards to their renewals.
 Timely arrangements for office staff for villa requirements.
 In-charge for Telephone bills, Internet bills to Etisalat.
 Travel Reservations through Thomas Cook Al Rostamani & SNTTA for office
staff.
 Assisting office in daily administrative duties.

 Maintaining filing system for administration & accounts department.
 Assisting Finance Controller in maintaining flow charts.
 Maintaining Petty Cash vouchers (expenses inflow & outflow).
 Preparing Invoices for accounts department.
 Bank Reconciliation.
 Preparing Salary Sheets.
 Self-Correspondence.
 Update and distributing various reports.
 Records of incoming & outgoing payments
 Scheduling and arranging meetings.
 Maintaining Minutes of the meeting.
 Prompt in communication through telex, e-mail, and fax.
 Arranging travel tickets for administration and regional department.
 Responsible for Hotel Reservations for incoming guests.