Executive Secretary to the CEO/Administration Executive
Veechem Global DMCC
Total years of experience :5 years, 7 Months
Assisting the CEO and General Manager with flight bookings, hotel and visa applications.
Performs overall Receptionist duties.
Responsible in HR Duties as per DMCC and JAFZA requirements including visa applications and cancellations.
Answering calls and emails.
Responsible in petty cash, office stationery supply and pantry items.
Arranging meetings and calendars.
Circulate information relevant to members of staff, and other related person and groups.
Acting PRO for government document requirements (Visa, Emirates ID, land department, DEWA, RTA vehicle registration and transfers, trade license, municipalities registrations, etc.)
Responsible for insurance renewals for property, employee and vehicle.
Organizing company events and conferences.
Entering data, maintaining databases, and keeping records.
Maintaining proper filing system.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Canva, Adobe and other essential software.
Drafts contracts and letters (tenancy contract, employee's appointment/offer letter, NOC, authorization letters, etc)
Responsible for online payments Maintaining owner's multiple property files. Responsible for sending the documents locally and internationally to the courier, including cheque collection.
Assisting the CEO's family on their personal errands if needed.