Timekeeper//Admin Assistant.
ALYSJ JV
Total years of experience :8 years, 10 Months
• Supervise timekeeping activities on site.
• Following Middle East Biometric machine for all labor & staff attendance. Update in Biometric machine when new arrival of Company workers or Manpower supply workers for their details.
• Cost-code entry on daily base in Excel sheet for the Cost Control department.
• Make sure that all staff, Labors Drivers, and other concern person are well informed about any updates news and information from the company. Prepare weekly attendance reports. Monitor and update leave, absences, sickness record at site.
• Monitor No of overtime hours if exceeding the allowed working hours. Verify completeness and correctness of data from timekeepers. Coordinates laborer complains to payroll team when applicable. Maintain and update the Manpower Master file. Maintain proper filing and record at all times Requirements. Maintains various databases and ensure proper filing system. Prepare accurate timesheet for payroll and make sure it is approved by foreman or Supervisor, section engineers and PM.
• Update time sheet every day and keep ready the data. Prepare all labor time sheets and forward to head office. Compiles and process employee records, prepares new and existing employees’ personal information, track their attendance and time off, store employee information confidentially and accurately in secured files and computer systems.
• Making Gate pass/Security Cards, for Permanent and Temporary cards for workers & Staffs & Update with expiries date daily.
• Understands and translates administrative and operating procedures and policies. Creates all documentation for employee records. Supporting HR Department by gathering employee information and files for their review.
Assisting with employee relations, Confidentiality maintenance, Maintaining employee files & HR Filling system. Maintaining Time record & leave record of employees, Maintaining attendance of employees, Helping employee with benefit issue, Examining employee record to answer inquires and provide information to authorized persons.
Documentation & filling with proper system, assembling new hire information packs, Reviewing Staff monthly vacation report, maintain the personal file for employees,
Mobile & sim card assets maintaining, Handling employee’s full & final settlement, Exit Interview process, Welcoming new employees and arranging induction programs for them.
Screening calls and taking messages. Creating invoices, filling receipts and dealing with all documentation. Answering and dealing with incoming and outgoing telephone calls & E-mails. General ad-hoc duties such as ordering stationary, making tea. And tidying the office area. Handling confidential information in line with the firm’s data security protocols. Preparing
Manpower Report, Request, Mobilize & Demobilize request. Keeping record of each employee.
Preparing Staff Presence Report & site presence report for monthly basis Assisting labor Dept. in arrangement & distribution of salaries for employees. Keeping Attendance record for all employees. Keeping transportation record for monthly payments. Keeping incoming & out going documents. Preparing Absenteeism report & submitted to the management. Filling, archiving, photocopying, scanning and faxing documents.
Maintain office supplies items.
• Supervise timekeeping activities on site.
• Following Middle East Biometric machine for all labor & staff attendance. Update in Biometric machine when new arrival of Company workers or Manpower supply workers for their details.
• Cost-code entry on daily base in Excel sheet for the Cost Control department.
• Make sure that all staff, Labors Drivers, and other concern person are well informed about any updates news and information from the company. Prepare weekly attendance reports. Monitor and update leave, absences, sickness record at site.
• Monitor No of overtime hours if exceeding the allowed working hours. Verify completeness and correctness of data from timekeepers. Coordinates laborer complains to payroll team when applicable. Maintain and update the Manpower Master file. Maintain proper filing and record at all times Requirements. Maintains various databases and ensure proper filing system. Prepare accurate timesheet for payroll and make sure it is approved by foreman or Supervisor, section engineers and PM.
• Update time sheet every day and keep ready the data. Prepare all labor time sheets and forward to head office. Compiles and process employee records, prepares new and existing employees’ personal information, track their attendance and time off, store employee information confidentially and accurately in secured files and computer systems.
• Making Gate pass/Security Cards, for Permanent and Temporary cards for workers & Staffs & Update with expiries date daily.
• Understands and translates administrative and operating procedures and policies. Creates all documentation for employee records. Supporting HR Department by gathering employee information and files for their review.
• Arrange the safety induction schedule when new arrival of Company workers and Manpower supply for safety purpose.
• Following Middle East Biometric machine for all labor & staff attendance. Update in Biometric machine when new arrival of Company workers or Manpower supply workers for their details.
• Contact point for communication, overall contact point for operation of manpower supply with clients. Send workers at different sites as per client requirements. Allocate transportation for pick and drop of workers.
• Supervise and manage working hours as per clients need. Manage safety related and other issues as instructed by clients. Arrange documents for preparation of security cards as per client requirements. Ensure timely submission of reports as manpower, & machinery report. Daily monitoring of attendance trough biometrics punching machine and daily site diary.
• Taking care of food accommodation and other needs of the employees.
• Preparing Staff Presence Report for monthly basis.
• Assisting labor dept. in arrangement & distribution of salaries for employees.
• Preparing drivers timecards as per long sheet.
• Keeping Attendance record for all employees.
• Co-Ordinate with camp boss regarding Absentees works on daily.
• Prepare daily manpower report in the morning and forward to Site Manager.
Documentation & filling with proper system, assembling new hire information packs, Reviewing Staff monthly vacation report, maintain the personal file for employees,
Mobile & sim card assets maintaining, Handling employee’s full & final settlement, Exit Interview process, Welcoming new employees and arranging induction programs for them.
Assisting with employee relations, Confidentiality maintenance, Maintaining employee files & HR Filling system. Maintaining Time record & leave record of employees, Maintaining attendance of employees, Helping employee with benefit issue, Examining employee record to answer inquires and provide information to authorized persons.
Documentation & filling with proper system, assembling new hire information packs, Reviewing Staff monthly vacation report, maintain the personal file for employees,
Mobile & sim card assets maintaining, Handling employee’s full & final settlement, Exit Interview process, Welcoming new employees and arranging induction programs for them.
Screening calls and taking messages. Creating invoices, filling receipts and dealing with all documentation. Answering and dealing with incoming and outgoing telephone calls & E-mails. General ad-hoc duties such as ordering stationary, making tea. And tidying the office area. Handling confidential information in line with the firm’s data security protocols. Preparing
Manpower Report, Request, Mobilize & Demobilize request. Keeping record of each employee.
Preparing Staff Presence Report & site presence report for monthly basis Assisting labor Dept. in arrangement & distribution of salaries for employees. Keeping Attendance record for all employees. Keeping transportation record for monthly payments. Keeping incoming & out going documents. Preparing Absenteeism report & submitted to the management. Filling, archiving, photocopying, scanning and faxing documents.
Maintain office supplies items.
Assisting with employee relations, Confidentiality maintenance, Maintaining employee files & HR Filling system. Maintaining Time record & leave record of employees, Maintaining attendance of employees, Helping employee with benefit issue, Examining employee record to answer inquires and provide information to authorized persons.
Documentation & filling with proper system, assembling new hire information packs, Reviewing Staff monthly vacation report, maintain the personal file for employees,
Mobile & sim card assets maintaining, Handling employee’s full & final settlement, Exit Interview process, Welcoming new employees and arranging induction programs for them.
Screening calls and taking messages. Creating invoices, filling receipts and dealing with all documentation. Answering and dealing with incoming and outgoing telephone calls & E-mails. General ad-hoc duties such as ordering stationary, making tea. And tidying the office area. Handling confidential information in line with the firm’s data security protocols. Preparing
Manpower Report, Request, Mobilize & Demobilize request. Keeping record of each employee.
Preparing Staff Presence Report & site presence report for monthly basis Assisting labor Dept. in arrangement & distribution of salaries for employees. Keeping Attendance record for all employees. Keeping transportation record for monthly payments. Keeping incoming & out going documents. Preparing Absenteeism report & submitted to the management. Filling, archiving, photocopying, scanning and faxing documents.
Maintain office supplies items.