Administration, Logistics & Accounting
Perfect Textile And Carpets Trading
Total years of experience :12 years, 4 Months
•Coordinate and communication with Head Office for Stock arrangement for Head office and other Branches.
•Preparing Invoices, Ledger Statement, Receipts and GRN on ERP based company software.
•Handling the Sales Team, Drivers, Labors, Stock IN and OUT for Branch. Handling Cash and Cheques for Branch.
•Assisted with answering incoming calls with an upbeat, friendly attitude and help with customers needs and
directed accordingly.
•Handling company’s Utilities account (Federal Electricity and Water authority Ajman, Ajman Sewerage, Etisalat
(landline and Mobile bills)
•Preparing the documents for Incoming shipments and Outgoing Shipments, Documents controlling Filing
•Assisted and interacted with sales representatives with needed client updates, inventory stock and client
correspondence.
•Scanned, copied, filed and maintained hard and electronic copies of paperwork as needed.
•Working with customer service, logistics teams, and other departments to ensure accurate and timely delivery
of customer orders and stock transfers.
•Maintaining and updating stock inventory records and location of goods, and reconciling the inventory.
•Using computing systems to enter data of goods receipts into an ERP system as well as preparing a calendar,
worksheets, typing a variety of documents such as letters, forms, and schedules, meeting minutes, and
maintaining computer files.
1. Administration
• Co-ordinate with Accounts Dept for Timely funds receipt/payments and Preparing Invoices on Navision Software. Utility payment (Online)
• Administrative work related employee work permit, Labor card, Insurance
• Payroll processing with Bank transfer
• Ticket booking, International visa, Employment visa, Handling Employees (Passport, Visa, EID)
• Facilities management including Office Maintenance, Security and Housekeeping
• Asset management including Document control, Records Management and warehousing
• Other administration related areas such as Staff Welfare, Business Continuity, Business Support,
• Work in partnership with various departments to facilitate office movements and renovation
• Handling facility management and negotiating with service providers for cost effective solutions for seamless operations.
2. Purchase
• Research and Evaluate Suppliers and their credit scoring.
• Negotiating and renegotiating purchase contract with suppliers.
• Creating and sending purchase orders
• Periodically evaluating of suppliers performance and credit days.
• Managing Product costing file and pricelist.
• Develop relationship with supplier to resolve delivery and quality concern and obtain documents.
• Assist Purchasing Manager with Projects as needed
• Successfully arranged multiple suppliers for major running items in order to get better rates and services.
3. Logistics / Warehousing
• Individually handling Warehouse activity Keeping stock up to date, expiry, wasting, recycling, non-moving.
• Monitoring IN-OUT via data base software Experienced in Navision. Stock movements as per LIFO.
• Monitoring team, Attendance, absent, manpower arrangement & warehouse capacity. Full warehouse operations; look after equipment (Forklift, pallet truck, stacker, raping machines, hand trolley etc).
• Individually Handling Documentation for Import & Export, Coordination with Freight Forwarding Companies & government entities for legal & Immigration work
• MIS - Maintaining daily records of Shipment movements, Tracking, distribution / Transportation / Vehicle Details. Online application for COO (Certificate of Origin)
• Generate Reports (Invoice details report etc) as required by Shipping and Transport Manager.
• Handle documentation pertaining to Customs & Ports & Passed / Collected documents to Customs & Ports.
1. Administration work -
a) Hand on experience on managing International Visa application & with their requirement across GCC, EU \{Schengen\}, US and Asian countries
b) Managing all the immigrations related work within Hamriyah Free zone and for foreign countries for business travel purpose - Day to Day company issues
c) Clearing & sorting out all EHS related work issues of company like machinery, chemicals & OFC for renewing company trade & industrial License
d) Ticket Booking, Company Contracts renewal & Applying for International Visa
e) Easily access & maintaining of CCTV software & Biometric Time-attendance Machine & software and Issuing of ID cards &Finger print registration.
2. Logistics work: -
a) Check status of inbound and outbound shipments to &fro to Iran / Africa & Indian Subcontinent.
b) Monitoring and assuring with customers whether goods reached on time
c) Preparing DO for Documentation purpose
d) Supervising and delegate respective jobs to store employee
e) Managing various courier and logistics company with AMC and within required Budget
f) Follow up with shipping companies regarding shipments & all the required documents.
g) Analyze data to identify trends and determine solutions to improve levels of service and cost.
3. Incorporation of Company: -
a) Setting up new company in SAIF Zone / Hamriya Free zone
b) Start to end company incorporation work of new company
c) Share transfer / renewal of trade license
4. Banking: -
a) Account set up - Company registration / employee banking facilities
b) Handling day to day transaction with several banks
c) Managing TR Transaction / Bank guarantee / Exports Documents via banks / Credit card & Debit application
d) Keep the management updated regarding latest happening in banking business
1. Recruitment -
- Helping clients to find suitable candidate to fill their vacancies
- Involved with the marketing department to devise job adverts
- Making phone calls to candidates who are judged to be eligible
- Conducting phone interviews with prospective candidates
- Describing the work duties, salary and benefits of a particular vacancy
- Doing background checks and verifying the references, work experience and academic qualifications of applicants
- Screening, testing and assessing candidates
- Developing a relationship with interviewees
- Receiving and reading through the CVs that job seekers have sent in to the recruitment agency.
- Arranging interviews with candidates who have been short listed for a position
2. Administration Work: -
- Timely renewal of all the company AMC
- Hotel and Conference Arrangements for the guest.
- Ticket Booking, Company Contracts renewal & Applying for International Visa
- Logistical Support ( (inclusive of bus/ maxi cab/ intermittent use of cabs)
- Canteen Management (Liaison with Canteen Supplier Weekly)
- Certifying and Payments of all the Bills (Electricity & Water bills, Coffee Tea, Canteen, Courier, travel etc, Printing/Photocopying machine)
- Security Management
- Housekeeping Supervision
S.S.C Mumbai March 2006 Second class