Parts Administrator
Samaco
Total years of experience :17 years, 0 Months
• Process and distributes documentation with purchase orders
• Reports, documents and tracks damages and discrepancies on orders received
• Providing quotations to customers for the required goods and services.
• Dispatching the material to different customers & company workshops in different region
• Reconciliation between placed orders and physical deliveries of the goods.
• Follow up & claims with suppliers for any differences / damages identified.
• Keeping a complete record of all the related documents by placing them in appropriate files and updating the stock register.
• Issuance of inventory items to the respective branches and provide them ETA for their parts backorders.
• Answers questions regarding procedures and resolves discrepancies regarding receipts and deliveries.
• Issue exchange parts and monitoring workshops to return old parts back to warehouse.
• Setting arrangement to send old exchange parts back to factory (supplier) for recycle so company will get discount on purchasing new parts.
• Update purchase invoices with cost for per unit cost report and update after arrival and verification of shipment.
• Provide PO report, Sale report, Sale VS Cost report, Stock Valuation report & Inventory Status report to manager on monthly and weekly basis as per demand.
Work as replacement at the post of COSTING CLERK, PURCHASE REPRESENTATIVE, PARTS SUPERVISOR & EXECUTIVE SECRETARY.
• Ensure that all the recoded payments in the cash book are posted in the ledger to the appropriate head of accounts.
• Closing the ledger accounts at the month end finalizing the Trial Balance and forwarding the same to the Manager Accounting & Finance to assist him in preparing monthly reporting and financial statement.
• Maintain Periodiodic (aging wise) reports of debtor’s outstanding balance and contact them for clear their out of limit balance.
• Prepare the statement of accrued expenses at the month end and furnishing the payments details from among the previous month accruals to manager finance
• Prepare the statement of bank reconciliation on monthly basis, ensure that the payments and receipts are matched with cash book and receipt book accordingly. Ensure that reconciled items are properly defined and recorded.
• Prepare and maintain the Fixed Assets register, update all the assets in relevant category, calculate the monthly depreciation on percentages approved by management
• Prepare the advance schedule on monthly basis and ensure the adjustment/recovery of advance as per agreed terms.
• Coordinate with bank in preparing documents to open LC’s (Letter of Credit). Handling all documentation of LC’s and finally provide PUC (Per Unit Cost) statement to Management that helps them for re-pricing products.
• Prepare schedules for Auditors for detail Ledgers, Schedule for Advances, Accruals, Fixed assets schedule and reply for the queries arisen by them during review by providing supporting documents for same.
3rd semester is completed in Feb 2012
