Administrator & Document Controller
Mohammed Yusuf Al Naghi Hyundai motors
Total years of experience :11 years, 2 Months
• Maintaining a tracking facility to enable documents to be updated easily.
• Scanning in all relevant new documents.
• Checking dispatch documents are accurate.
• Presentation and filing of documents and drawings.
• Responsible for maintaining hard copy information.
• Issuing and distributing controlled copies of information.
• Managing and maintaining a Meridian Document Control System.
• Provide advice on procedures of issue and methods in accessing the system.
• Ensuring all documents are as up to date as possible within electronic filing systems.
• Maintained store facilities to ensure smooth functioning - Made arrangements and placed orders for new stock and supplies whenever necessary.
• Responsible for upkeep of various appropriate records of materials received.
• Received deliveries of new equipment and ensured that all the supplies were in proper order - Stored the supplies and items received in their designated place to avoid time wasted searching for items and general confusion.
• Issued supplies as per the demand of the clients and maintained records of payments.
• Maintained the budget of all the expenditures incurred and presented same to store managers.
• Reported to store manager on a regular basis regarding the need/demand of items so that the future orders could be placed accordingly.
• Monitored the functioning of store equipment and reported problems and failures to the supervisor.
• Maintaining a tracking facility to enable documents to be updated easily.
• Scanning in all relevant new documents.
• Checking dispatch documents are accurate.
• Presentation and filing of documents and drawings.
• Responsible for maintaining hard copy information.
• Issuing and distributing controlled copies of information.
• Managing and maintaining a Meridian Document Control System.
• Provide advice on procedures of issue and methods in accessing the system.
• Ensuring all documents are as up to date as possible within electronic filing systems.
• Prepares documents and packages for domestic and overseas delivery.
• Strong IT, database and communication skills.
• Experience with document control packages such as Asite.
• Excellent interpersonal skills and a professional telephone manner.
• Utilizing a range of office software, including email, spreadsheets and databases.
• A comprehensive understanding of health and safety regulations.
• Ability to evaluate, prioritize, organize and delegate work schedules.
• Proven decision making skills.
• Able to react quickly and effectively when dealing with challenging situations.
• Assisting departments with queries on documentation requirements & submissions.
• Responsible for controlling all documentation related activities in a project.
• Support and coordinates with discipline with administration and control.
• Data Entry of In carry/dispatch/Updating Contracts/ Bill details
• Preparation of Report through V Look up.
• Control and maintain project Record of incoming project documents.