Receptionist/Travel Coordinator/Admin assistant
Mouchel Middle East
Total years of experience :7 years, 0 Months
• Answering all incoming telephone calls; greeting visitors at reception in a professional, efficient and courteous manner, and by relaying messages to the correct personnel promptly.
• Make sure all forms of communication are dispatched in a timely manner with efficient and accurate recording systems maintained by completing both telephone log.
• Manage all travel arrangements including flight bookings, ground transportation and accommodation to ensure the most cost effective and practical travel plans.
• Liaise with Travel Agents, Hotels and venues
• Maintain accurate reports of all travel activities and associated approvals.
• Manage the Drivers schedules in Abu Dhabi
• Managing couriers/bills and post for all staff
• Register / Log all the Local and International calls & maintain records & submit to Accounts dept on monthly basis.
• To maintain visitor log / register. Providing assistance as required.
• Take over certain responsibilities of Admin Department such as assisting Document Control
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Typing of site documents, and follow up of all the site needs
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Any other duties as reasonably requested from time to time.
• Handling business operation and client relationship
• Work with assign business development consultant to meet clients demand
• Recognizing possible clients and assessing business marketing strategy
• Creating pricing strategies to raise the gains of the company
• Development and sustaining friendly relationship with client and staff member
• Handles client complains which includes visiting client site and collaborating with project engineer for us to identify and solve the concerns.
• Liaising with colleagues and external contacts to book travel and accommodation
• Organising and storing paperwork, documents and computer-based information
• Using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Ordering and maintaining stationery and equipment supplies.
• Invoicing
• Typing of site documents, and follow up of all the site needs
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain the files and control logs as required by the project.
• Any other duties as reasonably requested from time to time.
Account Closed
• Dubai World Trade Center ( DWTC) -
• AWRostamani - BCD Travels and SHIFT Leasing Car Rental
• AL JABER LEGT - (ALEC)
• Electrofos Interiors LLC
• Al Khaleejia Al Ola Marble & Granite Co LLC
• Hyatt Regency Dubai
• Emcor Facilities Services LLC
• Arabian Construction Company- (ACC)
• Prepare, examine, and analyse accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice
• Payroll preparations
• Recording all transaction for payable and receivables
• Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
• Report to management regarding the finances of establishment.
• Balance bank records of negotiable
• Verified commercial deposits
• Open and closed accounts
• Controlled access to safety deposit
• Payroll Preparations
• Report to management regarding the finances of establishment.
• Prepare, examine, and analyse accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards
College: Bachelor of Science in Accountancy University of the East Recto, Manila, Philippines 1999 ~ 2003