Karen Medina

• EDMS Cab-i-Net use
• Handle Incoming documents - Log to IPI (Incoming Package Identifier Registers in house design)
• Distribution of Incoming Document with IPI reference
• Receiving Email Aconex
• Receiving Letters
• Receiving Transmittals
• Logging Incoming Letter in Data Base
• Coordinating with Director’s PA for incoming Letter Correspondence (e.g. Land Acquisition Documents and other Restricted Files)
• Sending Email for Letter Actionees

• Handle Outgoing Documents - Log to UDI (Unique Data Identifier Registers in house design)
• Sending UDI reference number to internal staff as per request
• Process outgoing Letters
• Finalising Minutes of Meeting
• Document Formatting
• Coordinating with Director’s PA for outgoing Letter Correspondence

Receives direct phone calls.

Dealing with incoming and outgoing mail

Keeping on top of filing and making appointments.

Scheduling meetings

Keeping track of a doctor's busy diary

Dealing with patients and visitors.

Reporting daily Sales and patients’ schedules to the Doctor.

Check import/export documentation to determine cargo contents.
Determine method of shipment, and prepare bills of lading, invoices, and other shipping documents.

Enter shipping information into a computer by hand or by using a hand-held scanner that reads bar codes on goods.
(AWB) Airway Bills. Estimate freight or postal rates, and record shipment costs and weights.

Keep records of all goods shipped, received, and stored. Coordinate and supervise activities of workers engaged in packing and shipping merchandise. (Assisting)

Attach address labels, identification codes, and shipping instructions to containers. Answer phone calls.