Contractor Service Coordinator
Fircroft
Total years of experience :12 years, 8 Months
Prepares Job Offer and Contract for hiring Candidates
• Facilitate the smooth running of the onboarding of candidates/contractors including
completion of all required documentation
• Ensure proper endorsing to Mobilization with full documentation and requirements to start
the on boarding.
• Ensure high levels of service are maintained for both the client and the contractor during
the duration of the contract
• Perform initial process with new contractors to ensure they are fully aware of Company
policies and the processes for the ongoing completion of timesheet and expenses
• Follow up Purchase Order, KPI and SLA’s, prepares and collect timesheet for payroll
• Tracking of vacations, overtime, claims and entitlements - including approvals and proof
of claims
• Take ownership of all administration including but not limited to onboarding
documentation, offer documents, contracts, starter packs, rate changes, purchase orders, queries and general correspondence regarding all other matters relating to contractor, ensuring that all documentation
• Work closely with the Service Delivery teams responsible for travel and mobilisation of contractors to ensure the services delivered are timely and of high quality as well as ensuring authorization has been received from the Client (ie: PO’s)
• Handled big Clients such as Huawei, Ericsson, IBM, Kyndryl, SBM and STC Solutions • Ensure the completeness, quality and accuracy of contractor data in the system
• Ensure that all contractor's requests are being processed and completed on time
• Ensure that all contractor's requests are being tracked in master file
• Prepares variety of correspondence
• Reporting to Director of Department
• Process Contract Release and Receive for contractor’s payment, iProcurement for SPR, Departmental Requisition for material request in the Oracle System
• Responsible for Director’s personal actions such as booking for flights, applying leaves
• Process Annual Leave, Annual Performance Evaluation and Business Leave of employees in the Oracle System
• Responsible for E-CTS for sending Memorandum
• Prepares and submit invoices for petty cash replenishment
• Arranged meetings, prepares agenda and taking minutes of the meeting
• Resolving administrative problems
• Responsible for invoice tracking and project closure
• Tracking work order, purchase order and material request
• Prepares monthly and quarterly reports
• Sending copy of memo thru email or fax
• Follow up memo, Special Purchase Requisition (SPR) and others
• Transact cash and check deposits, withdrawals and encashment
• Process bills payment, remittance and foreign exchange
• Opening cash card account, credit card, savings and checking account
• Issuing manager’s check and gift certificates