Mostafa Saber

Process all executed leases such as (Original leases, Renewals, Modifications, assignments,
Re-locations, Expansions, Contractions, and Re-measures) and issuing them to Yardi system.

Review all lease contract terms and conditions, legal aspects, and contractual procedures, and verify submitted documents such as the CR, VAT registration, tenant information form, and other corporate legal documents. Ensure that internal approvals, validation of submitted payments, and any other pertinent details related to the terms of the deal are complete and in accordance with the signed lease. Once verified, upload and activate the leases in the Yardi system.

Documentation all of leases on Ejar Platform.

Monitor the expiration dates of current lease contracts and move forward with renewals, close-outs, or extensions based on what’s best for the company.

Follow up with internal stakeholders and external parties to assist in resolving all relevant problematic.

Liaise with the Collections Department to forward VAT invoices to tenants.

Prepare letters to tenants notifying them of renewals, terminations.

Coordinate with Regional Managers to issue credit notes (CN) or apply rent reductions upon receiving justification from tenants during lease extension negotiations.

Prepare regular weekly and ad-hoc leasing activity reports that reflect the status of contracts, tenant leases, and vacant units in malls, and provide analytical monitoring of KPIs, including the status of each negotiation with tenants.

Create and maintain relationships with tenants, serving as the primary point of contact for both tenants and account managers to keep everyone informed of contract-related matters.

Solve any contract-related problems, identify points of contention, and provide recommendations and solutions that align with the organization's interests.

Negotiate with tenants to secure the maximum possible benefit for the company from any contract under consideration.

Work closely and effectively with the president to keep them well-informed of upcoming commitments and responsibilities, following up as appropriate.

Manage all incoming and outgoing communication.

Manage the calendar, appointments, and coordinate travel arrangements, including booking flight tickets and hotels.

Attend meetings, take minutes of meetings, prepare agendas, and follow up on action plans.

Respond to emails on behalf of the president.

Research and prepare reports, and work with employees, executives, and board members at all levels.

Manage communication, meetings, and respond to correspondence appropriately.

Provide high-level assistance to top executive management.

Communicate effectively with other departments and external stakeholders.

Provide administrative support, handle inquiries, and manage the office calendar.

Organize and coordinate the day-to-day schedule of executive management.

Prepare reports and presentations accurately and swiftly.

Responsible for organizing day-to-day activities, board meetings, and conferences, as well as managing the CEO's schedule and travel arrangements.

Works closely and effectively with the CEO to keep them well-informed of upcoming commitments and responsibilities.

Advising the executive on key organizational matters and strategic decisions.

Handling high-level communications with stakeholders, clients, and partners.

Researching and preparing reports and presentations, and serving as a liaison between the executive and board members.

Prepare appropriate files, information, and relevant documents for each meeting, attend meetings and take minutes.

Handle and prioritize all outgoing and incoming correspondence (emails, letters, etc.), and maintain electronic and paper records, ensuring information is organized and easily accessible.