PROCUREMENT COORDINATOR / VENDOR COORDINATOR
SIDRA MEDICINE
مجموع سنوات الخبرة :11 years, 6 أشهر
• Vendor Management Control, Functions, New Vendor Registration Process, and Focal point of new vendor and existing vendor.
• Manage and control vendor registration on the ERP system inventory levels, instrument sets, and implants.
• Process the requisition from PR to PO, Issuing small value tender, And Strategic Sourcing to Local and International Vendor.
• Liaise with End-User for scope of work and awarding.
• Manage the contents of the Procurement & Contracts website and vendor portal (whether this content is internal or external).
• Facilitates tender collection, opening distribution, filing and archiving.
• Performs internal audits as required, and other duties as assigned from time to time by Procurement and Contracts Management.
• Limited Tender Committee Coordinator (Manage Weekly Agenda and Meetings).
• Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies, adheres to and promotes Sidra’s Values.
• Works autonomously in overseeing administering, managing and prioritizing the day-to- day administrative activities including receiving visiting guests to the office of the Director.
• Ensure that phone calls and visitors are answered promptly and politely and attended as necessary. Ensure that messages are taken (where necessary) and forward the details immediately to the respective person.
• Assists with performing basic background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations, Drafts and /or prepares a full range of materials such as emails, memorandums, reports, presentations and correspondence which may be highly confidential in nature.
• Maintains contacts with appropriate external agencies to facilitate the exchange of information.
• Management of calendars and scheduling of appointments as required. Organizes meetings and facilities to ensures the provision of related documents and other meeting materials.
• Records, transcribes and distributes minutes of meetings and creates/distributes agendas. Ensures that confidentiality is maintained in all transactions.
• Document receiving & transmittal, safekeeping & maintenance of document archives. Prepare stationary request statement of accounts, spreadsheet, database, or presentation software.
• Managing applications and student documentation, creating physical files, and entering new/updated data on the system.
• Reviewing new applications to determine if they can be considered for enrollment.
• Maintenance of student records; assisting teachers when they request data about students on file.
• Focal Contact Point for Parents/Visitors to school.
• Forwarding applications to Head of Primary/Secondary or Principal if review is needed.
• Preparing requested certificates: Registration, Leavers, and School Transfer. And preparations for the acceptance of applications for the new academic year.
• Preparing reports to send out to Director of Education and sending out Mail Merges (mass school e-mails) using Engage.
• To assist the Head of the Corporate Services in general administrative and office support activities: including the scheduling of meetings,
receiving and directing visitors.
• To manage with high confidentiality the incoming and outgoing correspondence letters and calls.
• To contribute to team effort by accomplishing related results as needed.
• Managed inventory associated with the sales process, handling cash for closing procedure.
• Managing the sales process for new prospects, from initial contact through to closure.
• Fixed assets, cash and inventory management and verification.
• Working closely with the marketing team to produce any sales collateral required.
• Facing and solving customer complaints giving the right procedure and knowledge.
• Dealing with customer inquiries face to face, over the phone or via email.
• Checking documents validity such as passport, Id. credit card, encoding in the system.
• Verifying Passenger ticket and passport and guiding to right lane and place
• Assisting Passenger On arriving through International and Domestic flight.
• Facilitating in designated seat and luggage of the entire Passenger.
• Checking the flight status in the system and helping in customer needs.
• Booking ticket using Abacus System.
• Researching travel options & presenting the best deals in terms of requirements.
• Ensure all bookings & reservations are processed accurately.
• Ability to achieve branch, team sales and profitability objectives.
• Up selling relevant add-ons, like, insurance, excursions, currency etc.
• Negotiating corporate and best rates with hotels.
• Advising on and organizing visas & passports and booking rail, hotel, and domestic and international air travel.
• Responding to all phone inquiries promptly, courteously and in a friendly manner.
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