Accountant/Executive Assistant/Client Servicing
7G Media
Total years of experience :20 years, 9 Months
July 1, 2009 to Present 7G Media Consultancies Business Bay
7G Outdoor Advertising
Personally set up the accounting system of 7G Media Consultancies last 2009 using Sage and currently set up the accounting system for the newly established business 7G Outdoor Advertising using Comrade software.
Accomplishment: Able to multi-task work in a professional manner by doing Accounting task, marketing, client servicing, project handling and able to contribute in generating the highest sales
Accountant/Executive Assistant to the Director
Keeping track of all accounting and office activities from quotation, invoicing, journal entries, adjusting entries, monthly closing activities and Financial Statement preparation for management purpose.
Responsible for collecting all outstanding dues from clients.
Finalization of Financial Statements/ Accounts (Monthly, Yearly)
Financial Analysis& Reporting to the Director
Supervision of Daily accounting transaction (Vouchers)
Cash flow Management / Cash Management
Bank Reconciliation and Coordination with Banks
Cost Control and Budget Analysis
Responsible for all aspects of the project from pricing, costing, point of negotiation to contract development.
Sales and Client Receivable Management &Follow-up
WPS preparation and final settlement of employees outstanding dues
Responsible in releasing cheques for the freelancers and vendors
Assist the director in decision making relating to finances
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, arranging conference calls, and scheduling meetings
Extra task to work as a translator and proofreader in Filipino language in all the advertising materials from the clients.
Tracking the workload schedules of the director and staff on daily and project basis
Worked as company PRO- Liasing with Government people especially immigration officers for visa processing
Document controlling and safekeeping
Performs other tasks as assigned by the director
Marketing & Project Coordinator/ Client Servicing
Introducing the company services to corporate clients by assessing their business requirements based on their online query and ensure leads follow up as required.
Client servicing: getting project brief, project proposals/quote, project approvals, project tracking up to collections of payments
Coordinate project activities with other work units or departments.
Preparation of the presentations and creating project proposals for the running projects and potential clients.
Act as the single point of contact for all customer technical requirements and coordinate with team members in order to achieve customer satisfaction.
Ensure consistency of sales processes, practices and procedures to deliver standardized customer experience.
Engaging with clients through email regarding the projects, potential projects or issues with company's services.
Nov 2008 to June 30, 2009 Multiforms LLC Jebel Ali, Dubai, UAE
Document Controller/ Accounts Payable Accountant
• Reviews and audit of invoices and other claims for payment.
• Verifies that adequate budgeted funds are available for payments and may schedule the issuance of accounts payable cheques.
• May advise department heads and appropriate departmental staff regarding implementation of changes in accounting and reporting procedures.
• Reconciles outstanding invoices and prepare cheques.
• Responsible for cheque stock inventory & safekeeping
• Attends all calls of suppliers and contractors
• Keeping track of records for all incoming and outgoing documents
• Performs other tasks as assigned by superior
February - July 2008 Seatrade Canning Corporation General Santos City
General Accountant and Department Manager
• Monitors all department expenses
• Monitors and verifies all purchases prior approval and release of checks.
• Monitors inventory
• Developed and refined company systems proper documentation and all other accounting and financial related task
• Verifies all daily cash positions from collection to disbursements
• Review all entries and accounts prior posting
• Cash management, ensures liquidity of US$ 80K/day to maintain financial obligations
• Supervise staff work flow and balance distribution of work load to achieve smooth operation
• Generate month end reports and submit finalization of accounts to the top management every 10th of the month.
• Assists auditors
• Perform other duties as directed by the President
October 2006- January 2008 FDY Group of Companies: Seatrade Canning Corporation
(Canned Goods Manufacturing)
NH-Agro Industrial Inc
(Fishing Industry)
DAFS Hardware
(Hardware)
Executive Assistant to the President
• Develops and recommends goals, programs and policies to the president and participates in their review, interpretation and implementation
• Plans and coordinates the implementation of new or revised policies of each department
• Establishes and maintains cooperative working relationships with the top management, executive officers, department managers and staff established goals are met and resolve problems
• Plans, implements and controls general and special projects assigned by the executive officer insuring timely completion.
• Recommends organizational arrangements, performance criteria and administrative procedures to help achieve department/management goals.
• Performs special studies or investigations which require the analysis of requests and facts of a sensitive nature; makes recommendations regarding appropriate action; develops and implements measures to insure that the directives of the management are properly carried out.
• Arranges and schedules meetings and conferences for the executive officer and department managers.
• Participates in conferences, seminars or meetings representing the executive officer/company as required.
• Coordinates the processing managers and personnel actions including appointment, reappointment and promotion.
• Conducts research; evaluates data and prepares reports containing findings and recommendations for the review, information and assistance of the president and vice-president.
• Supervises the operation and staff of the office.
• Hears appeals as required.
• Interviews visitors to the office of the president; responds to inquiries or requests; and advises on matters requiring the executive officer's personal attention
• Participates in the development of the department budget and allocation and control of budgetary resources.
• Serves on ad hoc and standing committees as required.
• Prepares detailed correspondence in the course of official duties.
• Performs other tasks assigned by the company president in relation to the business
May 2005- October 2006 Seatrade Canning Corp. Cebu City
Internal Auditor
• Determines the procedures, methods, approaches and techniques to implement an approved audit program;
• Performs audit tests and identifies material exceptions to generally accepted accounting principles and material noncompliance with applicable laws, regulations and procedures;
• Reviews and analyzes financial and operational transactions, documents, records, and reports in order to obtain facts and verify accuracy;
• Conducts discussions with operational staff and management to obtain explanations of and reasons for apparent deficiencies;
• Prepares statistical tables and charts, financial summaries, schedules, workflow charts, staffing patterns, and organizational charts;
• Evaluates the adequacy and effectiveness of internal controls;
• Prepares work papers to document audit findings as required or as indicated in a formal audit program;
• Prepares audit report drafts;
• Recommends means to correct unsatisfactory conditions and to improve operations;
• Conducts and assists in post audits to determine if corrective action has been taken;
• Determines the adequacy of corrective action taken by operations units to improve deficiencies;
• Performs special audits and investigations as required;
• May audit automated data processing systems;
• Performs other related duties.
2003 M. Lhuiller Pawnshop Cebu City
Bookkeeper
• Responsible for keeping track of receivables in accordance with accounting rules.
• Responsible for keeping records of cash flows from 35 branches all over the Philippines.
2002-2003 Jolibee Gorordo (working student) Cebu City
(No.1 Fastfood chain in Philippines)
Cashier
• Provides outstanding customer service, food preparation, cash management and cleaning