Coordinator Fleet Supply Chain - BFE
Qatar Airways
Total years of experience :18 years, 11 Months
• Responsible for receiving/analyzing PR (Purchase Request).
• Creating and placing Purchase Orders with concern OEMs/Vendors.
• Follow up orders raised by BFE with respective vendors and obtain immediate Order confirmation to ensure on timely delivery with contractual ODD (On-Dock-Dates) of the production aircraft.
• Review the order acknowledgement with the corresponding PO and highlight the anomalies to the BFE Officer for immediate action.
• Coordinate & continue follow up with vendors to ensure on time delivery as per schedule and obtain necessary paperwork.
• To coordinate with Aircraft Programs - BFE Management for queries related to contracts, prices & quality/technical issue.
• Provide BFE delivery status on daily basis to the immediate supervisor to maintain up-to date information system/database of BFE orders.
• Maintains BFE Order files/records and other documents in neat/clean environment and efficient communications/resolutions.
• Keep track of BFE orders and ensure accurate, efficient destination-oriented routing/shipment of the BFE Materials to meet Contractual On Dock Dates (CODD).
• Ensure all related documents (Delivery paper works, Certificates & Invoices) are requested, reviewed and filled accordingly in order to gather necessary paperwork.
• Review them and submit to stores/receipt for closure of the respective Pos/Up date Trax system
• Review vendor’s unpaid invoices and assist to resolve the financial issue and ensure timely payment.
• Gathers and analyzes technical data to produce reports, drawings, charts, presentations and flow charts.
• Maintains & retrieves data in specified formats.
• Provides junior staff with support to produce documents involving technical and commercial packaging of bidding a tender.
• Performs advanced varied clerical work.
• Experienced in handling most routine matters.
• Would prefer more complex problems to more senior staff requirements.
• Drafting accurate and clear documents and presentations
• Fix up appointments and taking notes for the minutes of the meeting.
• Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).
• Immediately record all telephone and in-person visits on appropriate reports.
• Files own guest cards and maintain according to established procedures.
• Demonstrate floor plan mall model and apply product knowledge to clients needs by communicating the features and benefits regarding the sale.
• Update availability report, process applications for approvals Submit processed applications to the Leasing Manager for approval. Follow up with applicant regarding status.
• Type lease and complete appropriate paperwork and input information accurately and on a timely basis. Review with the Leasing Manager prior to obtaining signatures.
• Maintain current resident files.
• Maintain and record daily inspections for the Leasing Manager.
• Distribute all company or community-issued notices.
• Maintain accurate monthly commission records on leases and renewals for bonus purposes.
• Assist management team with other various tasks as required.
• Consistently implement policies of the mall leasing.
Operators, Qatar Financial Center, Doha Qatar
Administrative Coordinator (Immigration Section)
• Input all records in the Siebels in all pertinent documents in reference to the criteria of immigration office, ministry of labour, government offices, ministry of foreign affairs in compliance with the laws and regulations.
• Input all records in the Siebels in all applications for employment visa, business visa, residence visa, exit visa or driving license.
• Keep records of personnel for visas, labor cards, and other important documents.
• Communicate all new laws or rules issued by Government including review of prices.
• Maintain absolute confidentiality of records.
• Process all required documents in Arabic.
Operators, HSBC, Doha Qatar
Administrative Coordinator (Facility Management)
• Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
• Screens and greets visitors to an administrative office.
• Assists in providing routine information to high level court personnel and the public.
• Opens, sorts, and delivers mail within an administrative office.
• Types a variety of routine documents from handwritten drafts using Microsoft Office.
• Maintains records and files.
• Maintains the copy room and equipment, and orders supplies.
• Provides clerical and procedural support as needed.
• Performs related duties as required.
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Located local and offshore suppliers for computer hardware parts, packaging materials, equipment parts and electronic components such as integrated circuits.
Transacted with the suppliers regarding quotations, quotation updates and purchases.
Assessed quotations for favorable prices and bargained accordingly with the suppliers to achieve the desired purchasing price.
Maintained inventory of electronic components using an in-house-developed software and Microsoft Excel.
Monitored inbound and outbound shipments of products and materials.
Created, processed and compiled reports related to receiving of deliveries, inventories and other transactions.
Performed administrative functions.
Performed bidding for the company. I was able to experience negotiating for the best affordable price for the company.
Carried-out decisions in the purchasing of production materials.
Maintained compilation of production materials using Microsoft Excel.
Determined assembly costing, final costing, cycle time and packaging of the end of the product.
Transacted with the suppliers regarding quotations, quotation updates and purchases.
Processed bill of materials. I create a masterlist base on the bill of materials for my staff to know what to purchase.
Handled requests made by customers.