Kaye Martho

Training Duties:
• Create and deliver soft-skills training modules.
• Conduct company orientation to all new joiners.
• Conduct food safety training and review in the absence of the Training Manager.
• Apply knowledge of learning styles and instructional principles to design suitable training and development programs as required and needed by the Company.
• Oversee the development and implementation of skills training for each department using Training Needs Analysis (TNA).
• Compile and updatethe requisite technical/skills training in every concerned department in collaboration with the Training Manager.
• Update the personal training history files of all employees.
• Develop and maintain the training master list.
• Prepare and organize distribution of Training Certificates.

HR Duties:
• Handle the resignation and termination processes from exit interview to visa and labour cancellation.
• Prepare termination and warning letters.
• Prepare salary and employment certificates.
• Handle insurance applications, renewals, and cancellations.

• Coordinate with the Recruitment Team and the candidates for Face to Face interview - make sure that the required documents are in hand, apply for Tourist/Transit Visa if needed, book air tickets, book hotel accommodations, book transportation if needed.
• Book medical tests for the candidates as per the Client’s requirements.
• Coordinate with the Clients regarding the candidates’ security clearance, medical results, service orders, and official dates of joining.
• Prepare Job Offers and Employment Contracts
• Prepare applications for Employment Visa processing, Labour Contracts and Emirates ID’s, and coordinate with the PRO regarding the status of each application.
• Book Visa Medicals
• Compile, maintain and update personnel records and files, including employee information - personal data, compensation, benefits, attendance, leaves, disciplines, changes in employee status, rewards, and termination.
• Monitor employees’ document expirations (visa, labour contract, emirates ID, security pass) and coordinate with the employees and/or the Clients to obtain the necessary documents for renewal.
• Prepare employee letter in relation to salary, bonus, benefits and adjustments.
• Liaise with the Insurance Company regarding the medical insurance applications of employees (additions, cancellations, renewals).
• Receive invoices from suppliers, record them as necessary and hand them over to the Accounts Department.
• Meet representatives from different hotels to discuss the offered services and rates.
• Coordinate with bank representatives regarding bank account opening for new employees.
• Monitor the attendance of all staff by ensuring that attendance timesheets are submitted on time for payroll processing.
• Monitor internal leave applications and prepare internal timesheets for payroll.
• Monitor office supplies and place orders with the supplier as necessary.
• Monitor and update the Logistics tracker for all requests made to suppliers.
• Handle the reception whenever necessary.

Client-Servicing
Taking the place of the Recruitment Team Leader whenever necessary.
 Handling the requirements in respect of the recruitment requirements from managerial & engineering positions to technicians level both technical and administration support.
 Prepare candidates' information sheets and the interview schedules for the clients and candidates' mobilization.
 Follow-up shortlisted candidates' status to the clients.
 Assist clients in conducting recruitment campaigns abroad and locally, if necessary.
 Negotiate offer packages to finalize and draft the offer letters.

Recruitment Process
 Classify and file CVs according to set sequence to be coded and filed properly.
 Conduct regular search on database and internet through several channels; for example: Oil Careers, Rigzone, Linkedin, Oil and Gas Job Search, Abu Dhabi Jobs and others.
 Gather and enter all CVs receives through any channel, and increase the company's database.
 Manage the daily external and internal advertisements and ensure that all current adverts are posted and regularly updated on the company's website.
 Arrange candidates' interviews, visa procedure, labour procedure, employment offer letter
 Liaise with recruitment agencies abroad.
 Evaluate and analyze the candidates' CVs and receive the Operation Director's approval on submitting them to the client.
 Handle the processing of shortlisted candidates abroad (request for Transit Visa, Visit Visa, accommodations, actual date of interviews, etc.).
 Fill up the daily scheduled requirements of globally competitive and qualified specialists, technical & non-technical candidates in the fields of oil & gas (onshore & offshore), petrochemicals & multinational industrial sectors in Abu Dhabi.

Administrative and other activities
 Provide the highest level of support and information of the recruitment process to the Operation Director.
 Train and Monitor the competency of new team members working in the department, when advised from the Operations Director.
 Prepare weekly and monthly reports to be submitted to the management.
 Maintain an organized filing system related to each client and each project.

- Check all technical support emails for correct grammar, spelling, and formatting.
- Coordinate with agents in the Philippines and in Ukraine regarding the accuracy, completeness, and comprehensiveness of emails.
- Coordinate with the team leaders in the Philippines and in Ukraine regarding the emails of trainees.
- Make sure that all emails are sent on time.