Logistics Assistant
United Nations World Food Program
مجموع سنوات الخبرة :4 years, 0 أشهر
Transport and Warehousing has always been my strongest area in logistics. In my role of logistics assistant, I have been managing two major warehouses of World Food Program (WFP) at Karachi. I have also helped on identifying and establishing relatively smaller but important warehouses at other districts of Sindh. Furthermore, I was always involved in Transport service provider selection for WFP’ overland transport roster and have an excellent relation and knowledge with/of local transport market.
I also claim to be a good analyst and have a vast experience of debugging the data related problems and reconciliation of electronic and physical records. In my role at WFP, I have been directly in contact with many shipping lines operating in the country and have always been part of the front line team in handling the chartered Vessels at both the ports of Karachi, I have been also monitoring the WFP’ electronic profile of Pakistan Custom’s database and have been supporting the clearing agents in understanding the clearance and goods declarations process.
Ensure the efficient receipt and dispatch of all goods from/to the warehouse, supervising the loading/unloading operations and the packing of medicines/supplies for dispatch as required. Ensures all incoming and outgoing supplies are inspected prior to receipt/dispatch. Provide periodic inventory management reports to the Project Coordinator. Respond to queries regarding status of goods in the warehouse and deliveries. Perform other related duties as required.
Duties & Responsibilities: - Storage and handling:
Supervise loading & off-loading of the commodity movements going in & out of the warehousing;
Ensure warehouses are properly stacked (countable) and not allowing any stocks to come in direct contact with floor and to leave adequate spaces to the walls & between stacks;
Implement proper stacking according to commodity and Shipping Instruction (SI) numbers;
Carry out accurate tally during off-loading stocks, receive ex-trucks to warehouse or for subsequent transport of WFP CP warehouse (s)
Documentation and record keeping:
Assist the storekeeper to keep updated records on stack cards, and/or computer inventory lists;
Make appropriate remarks on the consignor's documents and WFP tally sheets
when differences are observed between consigned and received quantities;
Prepare the delivery of goods upon request of the storekeeper and against official and approved documentation;
Prepare dispatch tally sheets for commodities issued from the warehouse; and distribute tally sheets
to the users as per WFP guidelines.
Record all commodity receipts, issues and disposals on stack cards;
Fill stock cards properly, & attach them to the source documents for further references I-e WFP (Tally Sheet, Waybill, LTI, & Loading Order, after signing on same documents for reconfirmation.
Warehouse cleanliness and maintenance:
Supervise cleaning exercise (continuous and on-going inspection) after loading and off-loading and reconstitution exercise when required;
Make sure, the warehouse (s) is/are kept and maintained in a proper, dry and clean condition suitable, at all times, and to store food commodities;
Quality and quantity control:
Check and control incoming goods both food and non-food commodities by such
methods as physical counts, random weight checks, rejection of any spoiled
commodity, reconditioning of underweight bags, etc. to ascertain that they meet the
required specifications and to report anomalies if any;
Inspect, on a daily basis, all food commodities stored for possible infestation and immediately report infested items for commodity treatment;
Participate in periodic physical inventory checks as assigned by the storekeeper to verify ledger accounts against actual stocks and immediately report to all concerned on any discrepancy found;;
Timely report and, in consultation with the storekeeper, undertake re- bagging/repacking, reconstitution and segregation of damaged food;
Ensure, the availability of all reconditioning material and WFP superintendent;
Miscellaneous activities:
Supervise all labor contractors as well as cleaners in the warehouse (s);
Assist the storekeepers' supervision and training of casual labor;
Act as a back-up for other tally clerks when and where ever required;