Fleet Administrative Supervisor
Arabian Trading Supplies Ltd. Co.
Total des années d'expérience :18 years, 1 Mois
Overall responsible and accountable in support functions of Fleet either Operations / Governmental Relations / Insurance in the Site / Region;
Aware of all Lease, Rental, Insurance & Governmental transactions in progress;
Evaluates the reports of all sites/regions;
Coordinates directly with Support Services Manager for all Lease, Rental, Insurance & Governmental transactions;
Timely reporting & monitoring of accident reports Kingdom-wide;
Timely reporting & monitoring of registration & weigh card renewal report Kingdom-wide;
Reviews & evaluate rental / lease / government / insurance requests as per Policy;
Responsible for managing & coordinating the report of branches to Support Services Manager;
Escalate major operational & administrative concerns to Support Services Manager in coordination with Operations Manager as needed;
Report breaches of health & safety regulations and incidents or accidents to Line Manager;
Communicate work practices, procedures, and method to Line Manager as required;
Provide support and advice for the rules & regulation of the Department to customers / the site team as needed;
Confers with team or customers to resolve grievances at the Site / Regional level;
Perform additional duties as assigned by the Management / Operations Manager;
Responsible for managing, coordinating, controlling the remarketing of vehicles that have reached their functional service life;
Monitor performance of team members in the field of administration;
Communicate work practices, procedures, and method to team members as required by Line Manager;
Confers with team or customers to resolve grievances in the Site / Regional / Departmental level;
Acts as an adviser to Support Services Manager.
Responsible and accountable in handling both local & international markets;
Appropriate suppliers’ identification; Deals with Local & Oversees Vendors;
Discusses defective or unacceptable goods or services with suppliers;
Ensures that suppliers are approved as per company procedures;
Establish strategic relationships with key suppliers;
Identify & resolve supplier performance issues;
Negotiates material supply contracts & service agreements;
Supply markets evaluation;
Attends meeting with shortlisting vendors to finalize terms & conditions;
Communicates different level of vendors;
Deals with Local & Oversees Vendors;
Review purchase orders for accuracy & compare to vendor quote;
Review the approved vendors' list on a quartile basis;
Reviews vendors' proposals;
Searches for qualified vendors to participate in the tender;
Creates online purchase orders from requisitions;
Develop, lead & execute purchasing strategies;
Develops and maintains purchasing policies & procedures;
Measures purchasing Team performance & Delivery;
Reviews, updates & maintains purchase orders until they are closed;
Prepares shipping documents for oversees orders;
Tracks orders and confirms system lead times, delivery dates & costs;
Analyses received quotations to select the best price & quality;
Clarify specifications for key products & services;
Distribute PRs to the Team;
Estimates values according to the knowledge of market price;
Evaluates proposals;
Implement Cost Reduction Strategy;
Prepares bidding specifications based on the requirements;
Processing payments & invoices;
Responsible for buying the best quality equipment, goods & services for the company with the most competitive prices;
Responsible for Specific Products Line / Services Contract;
Sends bidding invitations;
Sourcing strategy development.
Graduate from High School in the Scientific Section with a GPA of 74.94%.