Specialist III
Dignity Health/CommonSpirit Health
مجموع سنوات الخبرة :19 years, 10 أشهر
Responsible for:
● Responsible for developing and managing a portfolio of IT contracts in assigned categories
● For IT contract requests, facilitate the identification of options (especially usage of existing contracts and
adoption of IT standards), manage day to day transactions under master agreements using Lawson
● Contract Administration and Contract Management; involving Source Selection, Negotiations, Development
and Execution, Implementation, Renewals and Terminations
● Customer Relationship Development of both internal customers as well as vendors, setting appropriate
expectations and guiding contracting activities
● Maintain solid working relationships and coordinate efforts between IT Leadership, key staff, business
leadership, legal teams and operating councils
● Manage professional meetings and communications with the business leaders as well as legal teams and
vendor contacts
● Identify appropriate sourcing approach and secure IT and business leadership approval
● Work collaboratively with IT, business leadership and legal to lead vendor contract negotiations
● Prepare all necessary contract documents (utilizing approved contract templates when available)
● Manage amendment and contract terminations
● Manage ongoing relationships and serve as primary point of contact with vendors in assigned category
● Resolve vendor issues regarding contracting activities
● Work with counterparts at vendor organization to maximize benefits from ongoing relationship and deliver
significant cost savings
● Work with IT and internal business customers to identify cost savings, obtain approval for cost reduction
objectives and implement cost savings plans, and lead associated cost cutting efforts
● Participate in projects to improve internal business processes
Responsible for:
● Review new contract requests and scope of services for completeness
● Write contract requirements in conformance with City policies and State and Federal laws, ordinances, rules
and regulations
● Review contracts for accuracy and changes prior to bid and/or renewal
● Conduct solicitations (RFP, ITB, RFQ, RFI) and approve bid proposals and specifications, compose
Requests for Council Action, and presents recommendations on engagements requiring management or
Council approval
● Research and interpret contract provisions including explaining contract processes, penalties, and
compliance terms to users
● Coordinate the renewal and extension of contracts
● Resolve discrepancies in contracts and prepare written documentation
● Serve as a liaison between a department, contractors, consultants, and users
● Prepares advertisements, conducts pre-proposal meetings, and facilitates evaluations
● Develops the scope and specifications for complex professional service contracts
● Creates responses to special correspondence and handles special assignments and problems such as
responses to citizen inquiries, bid protests and vendor related issues
● Writes and evaluates specifications and invitations to bid
● Trains and monitors participating City departments or divisions in processing contracts to ensure conformity
with various City, County, and State policies and procedures
Responsible for:
● Guide and facilitate faculty and staff in the development and preparation of research proposals, contracts,
sub-contracts, and agreements, including budgets, documentation, and interpretation of funding
requirements
● Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as
salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and
equipment
● Serve as a central negotiator and liaison between the University, funding agencies, and contract entities;
research, draft, and approve formal responses to requests for proposals, quotation, contracts, agreements,
Subawards, Intergovernmental Agreements, MOU’s, NDA’s etc.
● Analyze and evaluate awarded proposals, contracts, and subcontracts for compliance with funding agency,
federal, state, and university requirements. Prepare required acceptance documentation, and obtain official
university signatures; recommend approval or rejection of deviations from contract specifications
● Assist in the formulation of processes and procedures for negotiation of contract and grant pre-awards and
post-awards to meet university requirements; research appropriate federal, state, and local requirements to
facilitate compliance by all parties; assist in arbitration and resolution of conflicting interests, as necessary
● Coordinate receipt of awards and contract documentation; maintain proposal and funding records in
database systems, and prepare scheduled and special reports, studies and analyses
● Participate and/or assist in special projects
Responsible for:
● Sourcing of local and international suppliers for equipment, bulk items, and services, with a strong emphasis
on IT purchasing for complex software solutions. Resulting in the creation of competitively solicited contacts.
(RFQ, ITB, IFB, RFP, RFI)
● Specific knowledge and daily use of purchasing/financial database Banner/Oracle, Filemaker Pro, Excel
databases, and SAP
● Locate materials, equipment, supplies, professional services, and qualify sources in order to determine
product availability and terms of sales
● Maintain records of goods ordered and received
● Participate in the development of specifications (scope of work) for equipment, products, services, or
substitute materials. Process requisitions and purchase orders for supplies, equipment and bulk items.
Evaluate bids, quotes, and proposals, and prepare bid awards. Represent the University in negotiating
contracts and formulating policies, terms, and conditions with suppliers. Resolve vendor grievances and
claims against suppliers. Review purchase orders and contracts for conformance to University policy
● Interpret customer needs and asses requirements; evaluate current and future requirements for timely and
cost effective purchasing
● Work within departmental budgets to meet project objectives
● Resolve routine problems, using defined processes and personal experience
● Research products and services and conduct value analysis
● Negotiate terms and conditions with domestic and international suppliers
● Work with purchase planning reports, requisitions, drawings and specifications to obtain quotes, negotiate
purchase agreements and/or place orders
● Act as a liaison between vendors and other University departments. Work closely with, engineering,
planning, facilities maintenance, and faculty to determine specific University needs and requests
Responsible for:
● Receive, examine for accuracy, and process all Purchase Requisitions and Stock Requests over $5, 000.00
for all divisions within the department
● Maintain, update, and generate weekly and monthly reports from the FileMaker Pro and excel databases.
● Create detailed Scope of Work, bid specifications, and requirements as needed for RFQ, RFP, ITB, and
related solicitations
● Search out and solicit vendors using the competitive bidding process per the regulations set forth in the
State of Alaska statutes
● Create Purchase Orders, Delivery Orders, Contract Awards, Standard Agreements, Change Orders,
Professional Service Agreements, and Amendments as needed to procure requested goods and services
and establish long term contracts
● Perform necessary contract administrative duties, including file updating and maintenance, ensuring order
fulfillment, negotiating price increase/decrease (CPI Adjustments), and vendor adherence to delivery
schedules
● Maintain hard copy and digital files and perform daily administrative requirements.
● Conduct pre-proposal meetings for RFP solicitations, record meetings and generate Amendments based on
questions raised within the meetings
● Work closely with internal customers (Project Managers) and external contractors (Vendors) to ensure
contracts perform as intended, and to resolve any issues that may arise
Responsible for:
● Material ordering for BP Exploration through their contracted procurement company ASCI.
● Coordinated the prompt handling of all customer requests including, order entry, pricing, expediting, billing,
order maintenance, credit and claims
● Proficient use of SAP software, for ordering, tracking, estimating cost, documentation, and creating
purchase orders
● Provided support and material tracking services for BP and ASCI customers in Anchorage and the North
Slope
● Assisted customers in the resolution of order disputes, delivery problems, or any material returns or claims
Responsible for:
● Management of multiple projects and installation of structured cabling systems including CAT5e, CAT6,
Fiber Optics, CCTV, and site management for the CNN Atlanta office
● Helped design cabling systems with in house engineers for quoted, and time and material work orders, for
clients such as CNN, Forsyth County School District, E-Trade, Coca-Cola, UPS, etc.
● On site management of up to 10 technicians overseeing installation and conformance to design and the
EIA/TIA Standards
● Responsible for estimating, cost analysis, quotes, purchasing, material orders, material transfers and
invoicing
● Direct public relations with clients
● Created, processed, and executed change orders
● Responsible for all documentation of clients Telecommunication closets and updating paperwork
● Maintained QA of installations and standards
● Created punch-lists for completion and client acceptance
● Attended all project construction progress, and close out meetings
● Order, maintain, and inventory construction materials
● Ensured adherence to project schedules
Parsons Infrastructure and Technology
courses: University of Alaska- Occupational Endorsement Certificate in Logistics and Supply Chain Operations *University of Alaska- Undergraduate Certificate in Logistics and Supply Chain Operations
Essential Strategies and Skills *Google: Applied Digital Skills G-Suite *NAPM-Service Procurement Strategies (14hrs) *NAPM-Negotiating to Guarantee Success (14hrs) *NAPM-Contract Administration (14hrs) *NAPM-Innovative Trends in Technology Contracting (14hrs) *NAPM- Advanced Contract Law (14hrs)
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