Chairman Office Manager
Construction & Project Management Consultancy Co.
Total years of experience :11 years, 11 Months
1. Sending & receiving e-mails, faxes and correspondences.
2. Receiving Internal and External calls
3. Arranging for meetings & events
4. Writing detailed and comprehensive meeting minutes
5. Keeping database for vendors & Services
6. Maintaining all purchasing process (quotations, purchasing order, collecting materials and delivering invoices.
7. Scheduling and organizing Employees & non employees travel issues (issuing visa, booking tickets, hotel accommodations, Airport pick up & allowance).
8. Maintaining organizing the office layout and maintaining supplies of stationery, equipment and providing staff with their needs and monitor use.
9. Receiving & reviewing all invoices related to purchases and insure it’s paid on time.
10. Translating Arabic /English required correspondence.
11. Managing filing systems.
12. Providing secretarial and administrative support to management and other staff.
13. Following up on company contracts
1. Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.
2. Attend meetings to record minutes, Compile, transcribe, and distribute minutes of meetings.
3. Read and analyze incoming memos, submissions, and reports to determine their significance and distribution.
4. Perform general office duties, such as ordering supplies, consumption & spare parts.
5. Filing, record, sort reports and distribute incoming correspondence including faxes and email.
6. Booking airline tickets, visa, hotels and accommodation for managers.
7. Prepare responses to correspondence containing routine inquiries, Coordinate direct office services, such as records, departmental finances documents.
8. Prepare agendas and make arrangements, Provide clerical support to other departments.
9. Define recruiting requirements by studying organization plans and objectives, meeting with managers to discuss needs.
10. Researching and contacting through community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits.
11. Determines vacancy requirements by studying job description and job qualifications.
12. Attracts applicants by placing job advertisements using advertisements, recruitment agencies and sites.
13. Determines applicant qualifications by analyzing resumes, comparing qualifications to job requirements and interviewing.
14. Responsible for maintaining a record of all outstanding purchase orders with external vendors.
15. Arranges transportation and forwarding services for all orders to ensure material is delivered as per schedule.
16. Responsible for Extraction of customs documents and certificates to the agents.
17. Coordinates imports, exports and freights (air, couriers, and Sea).
18. Organizing all payments for the shipments & deliver the swifts to the vendors & suppliers.
1. Provide both HR-specific and general administrative and secretarial support
2. File employee-related documents, answer department telephones.
3. Relay messages and distribute information to employees.
4. Provide direct support to executives by scheduling meetings and appointments, 5. Making travel arrangements and processing expense reports.
6. Responsible for editing documents and presentations, entering and updating employee information into company databases.
7. Preparing employment packages, handling benefits information and processing termination paperwork. planning company events.
8. Create forms, templates and other HR-related documents. explain company policies and procedures to employees supervised by an HR manager,
9. Perform payroll and timekeeping functions. handle essential recruitment tasks, including posting job openings, reviewing resumes, calling candidates and scheduling interviews.
Project Coordinator (Project Department)
October 2009 - Till now Metito Water Treatment
RESPONSIBILITIES
1. Process, prepare, maintain and distribute a variety of documents and files to facilitate smooth operation and ensure availability of complete and accurate data;
ensure timely and through maintenance of files, logs and records.
2. Type and record Project Purchase Orders, material land transportation requests and other documents as guided by the project engineer; obtain approvals and forward the same to relevant department on timely manner.
3. Analyze and interpret financial statistics and other data and produce relevant
reports
4. Manage, organize and update relevant data using database applications.
5. Coordinate with the field service engineers, and site administrator, relevant site
logistics needed.
6. Translate information and correspondence in both Arabic and English at a high
level of accuracy.
7. Provide support and assistance to projects team, collect and distribute mail,
maintain office supplies, and provide backup assistance.
8. Comply with all applicable legal and HSE requirement / procedures.
9. Perform any other duties related to his area of expertise as assigned by superiors.
Office Manager for The (Vice President) & The (G.M.)
2004 - October 2009 Delawar Facility Management Company (DFMC)
RESPONSIBILITIES
10. Prepare correspondence, reports, and materials for publications and presentations.
11. Setup GM's travel arrangements.
12. Setup accommodation and entertainment arrangements for company visitors.
13. Maintain Vice President & GM's calendar.
14. Prepare and maintain Vice President & GM's expense report.
15. Setup and coordinate meetings and conferences.
16. Create, transcribe, and distribute meeting agendas and minutes.
17. Answer telephones and handle in appropriate manner.
18. Meet and greet clients and visitors.
19. Perform general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
20. Maintain hard copy and electronic filing system.
21. Research, price, and purchase office furniture and supplies.
22. Coordinate project-based work.
23. Supervise support staff.
24. Other duties as assigned.
