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khadijah sabbah , Admin Assistant

khadijah sabbah

Admin Assistant·KUWAIT Integrated Petroleum Industries Company ( KIPIC )

Kuwait

Diploma, أدارة مكتب

Work experience

Total years of experience: 17 years, 11 months

Admin Assistant

January 2019 - Present

KUWAIT Integrated Petroleum Industries Company ( KIPIC )

Al Ahmadi, Kuwait

January 2019 - Present

• Receiving and screening phone calls and redirecting them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence.
• Schedule meetings and arrange conference rooms.
• Preparing letters & memo in both Arabic & English.
• Operate and maintain office equipment.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective
orders.
• Maintain electronic and paper records ensuring information is organized and easily
accessible.
• Sending all promotions & up-grade related on the direct employees for the direct managers.
• Worked in the Training & career development Group - Talent management & leadership
dev. (External Training programs within the direct employees (Team Leaders & Above).
• Admin assistant for team leader talent management & leadership division.

Company industry:
Oil & Gas
Job role:
Administration

Executive Secretary

September 2015 - December 2018

Al-Soor Engineering Company

Sharq, Kuwait

September 2015 - December 2018

• Schedule meetings and arrange conference rooms.
• Prepare agenda for meetings.
• Coordinates office management activities.
• Alert manager about cancelations or new meetings.
• Arrange appointment with the clients.
• Prepare quotations and contracts for the clients.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Preparing memo and letters.
• Operate office equipment, such as photocopy machine and scanner.

Company industry:
Private Security Services
Job role:
Secretarial

Executive Secretary

December 2013 - December 2014

Oraxel Solution For General Trading & Contracting

Sharq, Kuwait

December 2013 - December 2014

• Schedule meetings and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Prepare agenda for meetings.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel
vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.

Company industry:
Merchandising
Job role:
Secretarial

HR & Administrative Assistant

August 2011 - November 2013

United Laboratories Company

As Salimiyah, Kuwait

August 2011 - November 2013

• HR Daily work & all duties are related of the laboratory.

Company industry:
Medical Hospital
Job role:
Human Resources and Recruitment

Executive Secretary

July 2007 - March 2011

Flex Resorts & Real Estate Company

Bneid Al Gar, Kuwait

July 2007 - March 2011

• Maintenance and oversight of files; management of calendars, coordinating travel schedules and
• arrangements.
• Understand and assist with the flow of confidential information
• In-charge of all filing requirements in the General Managers office.
• Supervising the work of clerical and secretarial staff
• Analyzing all conferences and Board meeting.
• Dealing with all correspondence as well as archive them .

Company industry:
Sports & Outdoor Activities
Job role:
Secretarial

Education

TDI Institute

October 2009

October 2009

Diploma, أدارة مكتب

Kuwait

Skills

ADMINISTRATIVE SUPPORT
Expert
ADMINISTRATIVE SUPPORT
Expert
COMPUTER LITERACY
Expert
COMPUTER LITERACY
Expert
CUSTOMER SERVICE
Expert
CUSTOMER SERVICE
Expert
INFORMATION TECHNOLOGY
Expert
INFORMATION TECHNOLOGY
Expert
INNOVATION
Expert
INNOVATION
Expert
MANAGEMENT
Expert
MANAGEMENT
Expert
MICROSOFT OFFICE
Intermediate
MICROSOFT OFFICE
Intermediate
OFFICE MANAGEMENT
Expert
OFFICE MANAGEMENT
Expert
PROCESS IMPROVEMENT
Expert
PROCESS IMPROVEMENT
Expert
RECORDS MANAGEMENT
Expert
RECORDS MANAGEMENT
Expert

Training and Certifications

Certifications
Training course for English
(Office Management Certificate