Procurement Specialist
Qatar National broadband Network
Total years of experience :15 years, 2 Months
• Ensure completeness, correctness and clarity of all purchasing documents (MR, RFQ etc.) and liaise with the end user for amendments or additional information if required.
• Assist with Category planning, analysis and management with experience of category and procurement.
• Prepare and complete all logistics requirements and recommend the best mode of delivery/transport and shipment of the purchases based on the urgency, quantity and type of items to ensure on time delivery.
• Evaluate and monitor the performance of the registered suppliers based on capabilities, past experiences and provide recommendation for future use of services.
• Assist in the commercial evaluation and the first level of negotiation with the supplier for terms and price.
• Follow up on Purchase Orders (PO) and award guarantees from the supplier to ensure all required documents are available in order to complete the transaction.
• Follow up with suppliers on the delivery of items/services and provide recommendations when claims/issues arise such as item specification, damages and delays.
• Recommend strategic sourcing agreements in coordination with the Strategic Sourcing Department based on end user purchasing behaviors.
• Supervise and monitor all procurement related activities, and direct the team members in the department to ensure effective tactical execution of procurement activities.
• Assist the Procurement Head and End Users in monitoring the procurement activities, goals, objectives, and programs.
• Oversee the preparation of contracts / agreements in line with Procurement policies and procedures, by closely liaising with End Users, Procurement team and Legal (as required). Provide support and direct the Procurement team for execution of tendering, negotiation and selection processes.
• Ensure that contractual obligations and commitments are fulfilled by the service provider.
• Ensures Market research to source alternate supply sources.
• Perform other department duties related to the Procurement Dep. as directed by the Line Manager and Head of Department.
Forecast Monthly cash requirements and execute daily financing decisions.
Oversee and check the daily transactions, invoices and payments and ensure they are processed
accurately and in accordance with financial policies and procedures in order to obtain final approvals.
Supervise and review payment reconciliation process and activities to ensure it complies with financial
policies and procedures.
Prepare Bank Reconciliation on monthly basis.
Produce monthly aging reports in order to provide analysis and commentary on the same if requested.
Monitor accounts aging regularly to ensure payments are up to date.
Prepare monthly accounts payables reports in order to provide management with up to date account
payable information.
Correspond with vendors and respond to enquiries in a professional and prompt manner to settle
unresolved issues and process payment as per policies and procedures.
Oversee the preparation and completion of reports and reconciliations pertaining to monthly, quarterly
and semi-annual statements of accounts in respect of all active suppliers/vendors.
Assist in supporting internal and external auditors by responding to audit queries and provide requested
documents in order to assist them to produce audit reports.
Report daily activities to direct supervisor and execute corresponding actions to ensure workflow is
followed as per guidance.
Conduct other related duties and responsibilities as requested.
Produce weekly reports to be used as KPI's for the AP team.
Review the in house production and programs petty cash's and compare the expenses Vs. the budget.
Maintain a contracts list.
Prepare the monthly accruals list.
Handle Letters of credit and letters of guarantee.
Perform any other duties assigned by the supervisor directly related or relevant to the job.