HR Coordinator
Sama Qatar Aluminum
Total years of experience :16 years, 11 Months
- Issue New Work visa, RP, Health Card, family visa, business visa, Exit permits, cancel RP and follow up all tasks related to the E-government and government documentation.
- Updating the Database like New Expiry Date for important documents, and update IDs & Passports scanned copy.
- Notify staff on the expiry of their documentation such as passports, residence permits, ID Cards, driving licenses, health cards, etc.
- Issue the tickets for employees and follow up them vacations.
- Prepare the NOC letter for the immigration department, the traffic department, and the labor department and all other documents, certificates, letters, memos and work contract.
- Maintains and updates employee’s files and keeps them properly to safeguard confidentiality.
- Provides payroll information by collecting time and attendance records.
- Maintains and updates records of employees’ vacation, sick and monitor daily attendance.
- Advising staff regarding personnel, benefits, and payment issues.
- Advertising of job vacancies on newspapers, websites networking, international agencies, social networking websites.
- Screen and short list candidates.
- Evaluate applicants by discussing job requirements and applicant qualifications with managers; interviewing applicants on consistent set of qualifications.
- Determine applicant qualifications by interviewing applicants; analyzing responses; testing when required; verifying references; comparing qualifications to job requirements.
- Arrange management interviews by coordinating schedules; arrange travel and lodging; escorting applicant to interviews.
- Coordinate with HR to ensure timely offer, visa and on-boarding processing.
- Continuous tracking of the recruitment cycle.
- Implement recruitment policies and procedures and recommend improvements.
- Prepares and processes per-engagement advice for new employees.
- Formulate and negotiate employees' offers.
- Registers the new employees in the Finger printing system and sets up finger printing record for attendance of new employees.
- Prepare and Following up training, motivate and evaluate staff and reviews progress and directs changes as needed.
- Develop plans for salary structure and Level Commensurate with each position.
- Conduct an annual evaluation for all company's employees and prepare a report.
- Interpret business requirements into systems solutions.
- Arrange all facilities to the team who are working on the ERP Dynamics System, provide training, support and extract the best out of the team.
- Manage Approval cycles.
- Manage Roll for all Duties.
- Take a backup for all data.
- Restore data from backup.
- Tracing change a date.
- Create Vendor Card on the system
- Create Customer Card on the system
- Create fixed asset Card on the system
- Create Item Card on the system.
- Create or Modify User IDs, Profiles, Administration and Security Administration of the ERP.
- Monitoring system Performance, reporting and Checking History Logs.
- Field incoming problem tickets from end users to resolve application and software issues within servers, databases, and other mission-critical systems.
- Troubleshoot software (ERP Dynamics Nav 09) problems/issues, and coordinate with the Microsoft partners.
- Communicate System problems and issues, including management, development teams, end users, and unit leaders.
- Test fixes and perform post-resolution follow-ups to ensure problems have been adequately resolved.
- Understanding of Core business functions (Workflow Processes) in all modules in order of troubleshooting.
- Record, track, and document the problem-solving process, including all successful and unsuccessful decisions made, and actions taken, through to final resolution.
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
- Management reports as per management request
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- Apply IT strategies, implementing IT policies and procedures, by liaising with IT team leaders at head office.
- Managing IT Services Management section’s related contracts and invoices through arranging with relevant departments internally and coordinating with vendor.
- Conduct training sessions for the users, preparing training materials and evaluation forms.
- Ensure the followings are done up to standard by coordinating and assisting the Managed Services vendor:
- Installation and configuration of systems to work efficiently.
- Configuration of operating systems and applications function.
- Instruction to users how to efficiently use available IT services and resources.
- Providing another level of troubleshooting (aside from the managed service vendor) for core software applications.
- Coordinate between IT Department and site’s Project Management for the required IT setup based on the project needs, taking in considerations project budget allowed.
- Liaising with IT procurement for needed and pending issues, annual maintenance contracts and licenses.
- Track of IT assets and managing their related documents.
- Installing and managing site office networks for users, including day to day operations for IT related issues and clients problems.
- Research, recommend, and prioritize required IT / print projects, with the corresponding staff, equipment and budget resources, in light of company requirements.
- The server of the company is working on windows server 2003, managing print / wireless network.
- Symantec antivirus server, file server and Exchange server are included in the network infrastructure.
- Communicate with the assistant managers and reporting the country manager daily about the operations status.
- Solve problems and complaints, reporting the responsible department.
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