HR Operations Specialist
INFRAROAD Trading & Contracting
Total years of experience :17 years, 11 Months
1.STAFF BUDGETING PLAN (SDS & OC)
2.RECRUITMENT
3.Budget & Cost Control
4.Labour Resource Management
5. Supervise Time Keeping
6.HR Services (STAFF & WORKERS)
7.Administration
Duties & Responsibilities
• Handle and guide all HR & Office Administration management. Functions include Staff relations, Staff to Management communication, Office Administration, Updates Report to for the high management, Employee’s performance management & office administration, effective management practices, training/development and modern management.
• Ensure effective execution of the employee welfare Standards, associated policies and protocols throughout the project.
• Monthly visits of all workers accommodation facilities with Supervision Consultant HSE Manager and client representatives to for inspection and to follow up KPI Reports, Action Plan and its execution by camp administration.
• Contribute to the development of the workers welfare progress report, development of monthly compliance & audit reports.
• Arrangement for Health on site and worker’s accommodation facilities.
• Listening employees’ grievances and provision of required social and professional services.
• Arranges for installation and operation of libraries, lunchrooms, recreational facilities, and educational courses in the accommodation facility.
• Recruiting including sourcing selection and induction of right talent. Provide inputs during the planning process for staffing.
• Guide the performance management process including addressing issues on performance, rewards and communicating performance expectations to employees; supervising the overall performance appraisal process; develop succession plans, identify functional and technical development.
• Recruiting including sourcing selection and induction of right talent. Provide inputs to the planning process for staffing.
• Budget & Cost Control
• Labour Resource Management
• Time Keeping and HR Services
1.Labour Resource Management
• Produce on a weekly basis, a 3 week look ahead summary of the craneage along with labor resources for Lifting Team use
as a planning tool.
• Help maintain compliance with Qatari Labour Law and reduction of lifting costs by managing a seven day shift system to
ensure every worker has one day off in a week.
• Assist in planning for Friday works adjusting surplus manpower of one station to others to help optimize efficiencies.
• Match site requirements with existing manpower and advice on shortfalls and surplus each week.
• Contact subcontractors for manpower availability.
• Mobilize and demobilize agency riggers as per construction demands.
• Organize transfer of workers from station to station and from camp to camp.
• Cost code manpower as per site allocation and usage for budget monitoring.
• Update and forward lifting head count reports to HR Manager and Lifting Manager on weekly basis.
• Develop and maintain staff leave calendar and assist in the organization of replacement for Staff and workforce on
vacation periods.
2.Time Keeping
• General time records for PSH workers and staff
• Submit and seek Lifting Manager’s approval for time sheets.
• Submit and seek Tunnel management approval on time sheets and bonus hours.
• Submission of PSH workers and staff timesheet to Pay Roll Dept.
• Check and verify agency workers time sheets against site records.
• Check and verify agency manpower invoices prior to Lifting Manager approval. Cost savings of for corrections have
realized savings of 14-29k QAR per invoice.
• Follow up for justification of Friday and Extra Overtime with Appointed Persons.
• Follow up approval of the Friday and daily Extra OT with station managers.
• Approval of Friday and daily extra OT with Lifting Manager.
3.Budget & Cost Control
• Provide support to Appointed Persons (AP) including the production of weekly/monthly costs, budgets and forecasts.
• Challenge the Appointed Persons and Supervisors to help maintain cost control while progressing the works.
• Assist in the overall financial management of the Lifting Team.
• Advise the Appointed Persons and Crane Supervisors the most efficient methods of providing manpower when the need
arises.
• Prepare monthly reports, forecasts and budget in consultation with Lifting Manager.
• Review the results and forecasts in conjunction with the Cost Control Dept.
• Monitor Lifting Team costs and production of spreadsheets for analysis.
• Monitoring time cards and monthly invoices from subcontractor manpower suppliers.
• Participate in management accounting tasks (overhead variance analysis, costing corrections etc.) with Subcontractors.
• Contribute to the achievement of strict financial controls in all areas. (Manpower and lifting equipment).
4.Rating system for Riggers, Operators and Supervisors
• Develop and process manpower rating system for safety and productivity reasons.
• Monitor and collate system on a two-weekly basis.
• Update system and produce a report and maintain for monthly records.
• Identify strengths and weaknesses in team and forward list to Lifting Manager for training and advancement purposes.
5.Meeting Minutes
• Arrange weekly general meetings, emergency meeting, and informal meetings.
• Note meeting minutes and update meeting minutes file.
• Publish MoM to all attendees of the meeting for their information and action.
• Schedule and send invitations to attendees for the next meeting.
6.Other Tasks
• Organize Lifting Team events for safety and celebrations
• Participate in training and motivational programs to develop oneself in the lifting team management.
• Initiative for the lifting team cricket tournament, contact subcontractors for sponsorship.
Planned and control of recruitment process from start to finish using the company recruitment grid system.
(Receiving request, reviewing job description, posting and sourcing, interviewing, making offer).
• Led and coached all levels of management to effectivelyoptimize organizational talent and employee development.
• Organized training for staff. Recorded training and absence on internal databases
• Updated employee files to document personnel actions and to provide information for payroll and other uses.
• Responded to all employee and line manager employment queries.
Coordinate office activities and operation to secure efficiency and compliance to company policies.
• Supervise administrative staff, divide responsibilities to ensure efficiency.
• Meeting agendas, travel arrangements, appointments etc. management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
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IDEA NGO (A Project of CARE INTERNATIONAL)
Project: Renovation of Schools and BHUs, Medical Camps, Health & Hygiene
Logistics and data entry management.
• Coordination among three different projects (Free medical Camps, Psycho Social Support and repair and up-
gradation of schools and hospitals)
• Coordination among Head Office, Regional Office and Field Office
• Social Organization for Health Mobile Camps and Hygiene Promotion.
• Daily Progress Reports for all field operations.
• Conduction of surveys in the target area.
• Preparing data for project proposal.
Sole proprietor of food grains, oil, dry fruits and vegetable.
• Customer relation and market analysis for new business opportunities.
• Supervision of sale and purchase activities and stock record.
• Accounts (variances analysis, billing corrections, receivable collection)
• Preparation of all types of reports for development analysis and record.
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PTCL (V. Wireless Local Loop) Sales Department
Project: Wireless Local Loop Connections
Collection of quantitative and qualitative data from marketing campaigns.
• Market analysis and research on competition.
• Support to marketing team in daily administrative tasks.
• Assistance in marketing and advertising promotional activities (e.g. social media, direct mail and web).
• Preparation of promotional presentations.
• Distribution marketing materials.
• Manage and update company database and customer relationship management systems (CRM).
• Supervision to product launch in new areas and marketing events.
the performance management process including addressing issues on performance, rewards and communicating
performance expectations to employees; supervising the overall performance appraisal process; develop succession
plans, identify functional and technical development.
• Same as below.
Project 01: P007-C7-P1 - Construction of Duhail Intersection and Al Gharafa Street ($ 225M)
Client: ASHGHAL
