HR and Administration manager
Styro insulations Material Ind.
Total years of experience :22 years, 4 Months
In charge of managing all aspects pertaining to Administration and Human resource management, including managing policies and procedures and overseeing the overall compliance of the Organization, HR and Admin functions.
• Provides supervision on HR and Administrative support on day-to-day basis in UAE, KSA, Egypt, Qatar and Kazakhstan.
• Manage full recruiting cycle including sourcing, applicant testing, and interviewing, presenting and closing qualified candidates. Ensure timely availability of these resources to meet project deadline; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Managing employee relations activities to include staff welfare solve conflicts onboard/transfer/separation, vacations, attendance and disciplinary procedures.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Directs the Government relations Operations; Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Handling compensation and benefits, training and development, promotions, mobilization and separation.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Guide and oversee operations of Payroll in terms; Ensure payroll processing on time for current and new staff, transfer, adjustment and is completed in accordance with company standard operating procedures and applicable legislation, as well as providing the cost allocation report to the accounts department.; Handling compensation and benefits.
• Completes human resource operational requirements by scheduling and assigning employees; following up on work results
Ensure running the Administration department operations smoothly and efficiently by
leading a team of 6 professionals to complete a range of administrative duties in different
departments. Communicate job expectations; planning, monitoring, and appraising job
results. Provide coaching, counseling, and disciplining employees, enforcing systems,
policies, and procedures.
Facilitate cross-functional collaborations to maintain streamlined workflows and operations.
Administer budgets and financial controls to improve operating expenditures and enhance expense monitoring.
Provide direction to General Service team in terms of Medical insurance, accommodation, catering, housekeeping, security, front office, hotel and ticket booking and transportation.
Provide direction to Government Relations team of 3 branches (AUD/DXB/RAK).
Establish and maintain positive relationships with governmental directorates and officials, continually promoting company’s best interests and brand image.
Liaise with the government bodies and follow up on regulations, statutory requirements, and determine their impact on business operations, especially related to staffing and licenses.
Development & Implementation of HR policies & Practices in-compliance with UAE Labor Law. Coordinate the resolution of specific policy-related and procedural problems and inquiries to ensure consistent treatment of all personnel.
Responsible for all human resource activities to include Recruitment & Selection, compensation, Employee relations, benefits, and training and development.
Conducting Interviews, Reviewing & Scrutinizing the CV's & the applicants, review, evaluate applicant skills and make recommendations regarding applicant's qualifications.
Handling complete facilities and infra-structure of office and liaising with other departments to maintain Offices appearance.
Oversee all construction and renovation projects with adherence to health, safety, environmental, and federal regulations.
Manage vendors; review all corporate contracts with existing and new parties.
Conduct auditing of materials and equipment, and ensure the availability on time.
Managing staff activities to provide timely services to other work units throughout the Department and ensure efficient daily operation of the work unit,
accountability and adherence to applicable laws, policies and procedures
Direct the team to set their annual objectives and assign tasks accordingly
Continually update training to ensure state-of-the-art management techniques are in place and development of staff remains constant objective.
Monitor and coach team members, execute performance management and set corrective actions for performance issues.
Investigate any client issues or complaints in order to launch effective and efficient solutions.
Conduct satisfaction survey to qualify the needs assessments and determine current and future requirements.
Direct labor priorities and assignments throughout 3 buildings, maintain high standard of safety, security, and services provided. Supervise Drivers activities and movement of all company vehicles as well as Security Team Rota. Manage various areas of administration; drafts and review of correspondence, organize office space, and utilize databases to maintain employee files and records.
• Proactively owned additional responsibilities as needed to support organizational growth or project demands, relying on personal aptitudes for multi-tasking and flexibility.
• Assist 1500+ employees and their families with new or renew of legal documentation such as passports and visas, and follow-ups concerned authorities.
• Promote positive company image by providing both guests and employees, with accommodation and travel requirements.
• Create and deliver ad-hoc reports from databases to Department Manager when needed
Provide professional administration activities to all departments; draft policies and correspondence for review and signature. Monitor expatriates applications and renewal of documents.
• Participate in HR activities; policies and procedures implementation, recruitment, and onboard procedures
• Communication and maintain relationship with insurance companies, federal ministries, and governing bodies.
• Ensure timely and accurate completion of payroll information, and manage annual leave or personal records.
Serves as a primary point of direct administrative contact and liaise with other Offices, individuals on a range of specific issues; i.e. maintenance, inventory and supplies, etc.
• Perform work related to ticketing, travel, hotel booking, insurance and mails/couriers.
• Negotiates with vendors to obtain optimum quality, cost, terms etc.
• Collecting data, information and documents from the potential partners of new project.
• Handle all official communication, maintain filing system, and control documentation.
• Organize meeting, conferences and special event as required.
ON GOING - COMPLETION Dec. 2019
The Business Administration program has been designed to prepare students for leadership roles in business and the community. One program objective is to provide students with the perceptual and analytical skills necessary in making decisions and evaluating policy in business; another is to develop student understanding of the social, economic and regulatory environment of business. MIS majors learn how to determine the capabilities information technology can contribute to an organization and how to develop and apply information technology-based business solutions. The strength of an MIS major lies in his/her ability to combine an understanding of business with the knowledge of information systems and technology to help organization compete more successfully or streamline current operations. MIS professionals are involved in growth technologies, such as decision support, e-business, database development and development of web-based technologies for electronic commerce.