خالد الخلف

1- Establishing the organisational structure
2- Drafting work regulations
3- Formulating and developing policies and procedures
5- Organising and developing the work mechanism
5- Organising and developing staff files and electronic archiving
6- Developing and drafting administrative forms
7- Creating a company identity
8- Raising productivity levels of employees
9- Setting goals and plans to minimisejob leakage
10- Addressing and fixing some of the issues in the work environment
11- Support in selecting human resources support programmes
12- Supporting executive decision support and addressing financial waste
13- Awareness of employees and highlighting and marketing the corporate identity
14- Developing annual evaluation mechanisms

When we were assigned the position of Head of the Department of Administrative in the institution, it was suffering from a real dilemma, which is a challenge to use my long experience in the field of human resources and administrative affairs, which are the following:
There is no organizational structure for the institution
No job titles job description
90% severe shortage of employee information and data in the human resources system is a bridge up to
Lack of a senior percentage of employees in social securit
There are no contracts for most employees
No medical insurance for employees
Action plan has been drawn up
1- Establishing an integrated organizational structure that includes (departments - sections)
2- Create a job title and job description policy
3- Collecting data and information with qualifications and experiences and adding them to the Jisr system for human resources
4- Creating employee contracts electronically in a strong system
4- Adding all employees in social insurance
5- All employees added it in the medical insurance
6- Setting job titles for each employee according to the new names policy.
7- Put you a new department employee according to the new policy.
9- Open a file in the professional site LinkedIn to attract talent
Main Responsibilities:
Human Resource Management
General Services Administration
Government Systems Management

Human Resources Management
Completing the recruitment procedures - medical insurance - resident - hotel reservation - and others related to resources in the SABB system

Maintenance Services Department
Setting the policy of the maintenance department
Create a maintenance request form and provide it to all departments, administration and branches, and fill out the form electronically
Develop a plan to follow up the progress of work and finish the reforms
Develop a proactive plan to maintain air conditioners before the summer period
Develop a plan to establish branches
- Plumbing establishment procedure
- Installation of false ceiling
- Land installation procedure
- Branch cleaning
- And hand over to the concerned department to complete the procedures
- Submit to the Director of Administration a quotation of materials for baptism and completion of procedures.

Managedend-to-endrecruitmentprocedures, includingmedical insurance, residentpermits, andhotel
reservations, streamliningtheonboardingprocessfornewhires.
Developedandimplementedacomprehensivemaintenancepolicy, ensuringefficientandeffectivemanagementof
theMaintenanceServicesDepartment.
Createdastandardizedmaintenancerequestformanddistributedittoal l departmentsandbranches, facilitating
streamlinedcommunicationanddocumentation.
Implementedaproactiveplanforairconditionermaintenancebeforethesummerperiod, reducingtheriskof
breakdownsandensuringoptimalperformance.
Ledtheestablishmentofnewbranches, overseeingproceduressuchasplumbing
instal lation, falseceilinginstal lation, landinstal lation, andbranchcleaning.
Col laboratedwithrelevantdepartmentstoensuretimelycompletionofproceduresandhandoverofcompleted
branches.
Preparedandsubmittedmaterial quotationsforbaptismsandotheradministrativeprocedures, ensuring
transparencyandaccuracyinfinancialtransactions.
Maintainedclearandconcisedocumentationofal lproceduresandactivities, ensuringcompliancewith
organizationalpoliciesandprocedures

Human Resources Management:Recruitment procedures (recruitment - screening - selection - appointment) Social insurance (add - drop - delete and modify) Medical Insurance Vehicle Management:-Setting a policy and procedures for the delivery and receipt of carsCreate a car pickup and delivery formCar MaintenanceChecking car violations and holding the violating party accountableBuying cars and completing the procedures for extracting plates and insuring vehiclesGeneral Services Department:Develop a policy for public services, including credit limitCreate a payment templateCreate a database for servicesMaintenance Department:Responsible for the maintenance of the building and branchesCreate a maintenance modelDevelop a daily plan for proactive maintenance (preview)Buffet and Hygiene Management:- Follow up on buffet requirementsFollow up the attendance and departure of buffet workersFollow up the progress of the buffet workersFollow-up hygiene requirementsFollow-up attendance and departure of cleanersFollow up the progress of the cleaners workGovernment Systems Department:Ministry of Commerce (Commercial Records - Issuance and Delete - Translation - Transfer - Renewal - Amendment)Municipalities (municipal licenses - health certificates - renewal, issuance, transfer and amendment)Civil Defense - (Civil Defense Certificate - Deletion, Transfer and Amendment)Social insurance (add - drop - delete and modify) Publications Department:Providing bonds (exchange - receivable) to all concerned departmentsGuide the printing press in near the expiration of the bond in the printing of a new bondCreate a business card application formDevelop a business card request procedure and policy that includes personal information, position and companyDirecting the printing presses to provide quotations and approve the appropriate price taking into account the quality of printingProviding and printing certified official paper

AdministrativeAffairsDepartment
Government systemsmanagement
Transportationmanagement
Housingmanagement
General ServicesAdministration
Support servicesmanagement
Securityandsafetymanagemen

Establishing a database of public services
Our idea of establishing the database was put to the Director of Administrative Affairs to be submitted to the Director General of the Administrative Affairs Department due to the lack of data and the crisis information
Due to its availability and lack of a database facilitates the audit of private invoices Abdullah Al-Othaim Markets Company
After the approval of the Director of the Administrative Affairs Department, a 6-month time plan was developed to collect data and information, the time was very huge
Guidance from the Director General of the Department for the branches and sections concerned Providing and facilitating all information with us
Continuous communication with branches and companies regarding providing us with information about meter numbers
And the account numbers and line numbers, praise be to God, the database was completed in a measurement time of 3 months from the date of approval, and that is
After God bless the continuous work of data collection.
General Services
Setting a clear policy for requesting a service - submitting a complaint
Develop a payment policy that includes auditing bills, the amount of consumption and matching the data with the main database to avoid interruptions
Develop a policy for issuing telephone lines, including the following:
And setting a credit limit policy for telecom bills and monthly consumption positions
Create a utility bill payment form for a company to facilitate the payment process
Setting procedures for transferring the payment form to finance for auditing and paymentEstablishing a database of public services Our idea of establishing the database was put to the Director of Administrative Affairs to be submitted to the Director General of the Administrative Affairs Department due to the lack of data and the crisis information Due to its availability and lack of a database facilitates the audit of private invoices Abdullah Al-Othaim Markets Company After the approval of the Director of the Administrative Affairs Department, a 6-month time plan was developed to collect data and information, the time was very huge Guidance from the Director General of the Department for the branches and sections concerned Providing and facilitating all information with us Continuous communication with branches and companies regarding providing us with information about meter numbers And the account numbers and line numbers, praise be to God, the database was completed in a measurement time of 3 months from the date of approval, and that is After God bless the continuous work of data collection. General Services Setting a clear policy for requesting a service - submitting a complaint Develop a payment policy that includes auditing bills, the amount of consumption and matching the data with the main database to avoid interruptions Develop a policy for issuing telephone lines, including the following: And setting a credit limit policy for telecom bills and monthly consumption positions Create a utility bill payment form for a company to facilitate the payment process Setting procedures for transferring the payment form to finance for auditing and payment
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Proposedtheideaofcreatingacomprehensivedatabasetoaddressthelackofdataandnecessaryinformationat
Abdul lahAl-OthaimMarkets, streamliningtheprocessofcheckingprivateinvoices andimprovingoveral l efficiency.
Developeda6-monthplantocol lectandorganizedata, ensuringasystematicandthoroughapproachtodatabase
creation.
ReceivedapprovalfromtheDirectorofAdministrativeAffairsandgainedsupportfromthe
DirectorGeneral oftheAdministration, highlightingtheimportanceandpotential impactoftheproject.
Coordinatedwithbranchesanddepartmentstogatherandconsolidaterelevantinformation, ensuringtheavailability
andaccuracyofdata.
Implementedefficientdatacol lectionandmanagementprocesses, resultinginimprovedaccessibilityandeaseofusefor
stakeholders.
Maintainedclearandconcisecommunicationwithteammembersandstakeholders, ensuringasharedunderstanding
ofprojectgoalsandprogress.
Ensuredconsistencyandaccuracyinal l documentationandreports, adheringtoestablishedformattingandstyle
guidelines.
Diligentlyproofreadal lmaterialstoeliminateerrorsandensuretheintegrityofthedatabas