Internal Auditor (ISO 9001) / Asst. Management Systems Coordinator
National Marine Dredging Company
Total years of experience :32 years, 3 Months
Assist Management Representative for Quality in compliance audit process:
Prepare audit plan.
Review audit criteria and prepare audit checklists.
Participate in internal audits (Quality Management Systems) as and when required.
Prepare draft audit reports for the approval of MRQ & QHSE Director.
Coordinate with auditees’ to follow-up on open findings in order to close them.
Responsible to maintain all audit records that includes plan, checklists, findings, objective evidences, reports, root cause, corrective and preventive action etc.
Responsible to implement and maintain documents and records management procedure for corporate procedures, policies, manuals and forms.
Distribute controlled copies of QMS to key personnel as advised by the MRQ.
Maintain QMS procedures, forms and registers etc, both (electronic and paper version).
Maintain a library for Company certifications, monitor expiry dates and initiate renewals.
Design new forms as required by various departments for quality management system.
Oct' 2001 - Sep 2011
Document Control Supervisor (Engineering Department), National Petroleum Construction Company, Abu Dhabi, UAE.
➲ Responsible for complete Document Management System (EDMS) pertaining to assigned projects. The scope includes managing complete range of Technical & Non-technical documentation.
➲ Capable of recommending modifications to existing procedures, systems and methods of operation.
➲ Validate ITB (Invitation to Bid) packages received from various Clients', notify shortcomings if any to PEM.
➲ Attend to Tender Bulletins, update revised requirements against relevant sections, exhibits, register / file additional documents received & revisions if any to documents/drawings received in ITB.
➲ Work closely with PEM/Engineers to ensure all Pre-Bid Technical Clarifications raised are answered by Client.
➲ Strict adherence to in-house & client provided document control procedures' to fully cover the system's management processes i.e. Receivables, Deliverables, Reproduction, Distribution, Numbering, Filing, Archive & Disposal.
➲ Examines documents to verify correctness & completeness. Confers with document originators to resolve discrepancies if any.
➲ Oversee and coordinate the scanning of outgoing documents and downloading of incoming files electronically to upload into the VBC-EDMS.
➲ Maintain auditable records of Documents/Drawings/Correspondences to & from all parties. Ensure all project documents/drawings are available in both paper version & electronic formats under company's designated network drives.
➲ Experience in receiving & sending data through FTP servers.
➲ Subordinate training & development. Assign work tasks to Jr. Staff to achieve document control objectives.
➲ Arrange Final Handover Dossiers in both paper & electronic versions.
Apr' 2000 - Oct' 2001 Coordinator + Administration Asst.
National Flour Mills Co. (Al-Ghurair Group) Dubai, UAE
Provision of HR/ Administrative support services to staff at Flour Mills.
Salary disbursement for Jebel Ali staff & petty cash management.
Assist camp supervisor in management of labour camp of approximately 500 employees.
Generate daily, weekly & monthly reports for receipts & issues for submission to finance department, using the in-house software (Gems).
Coordinate with logistics department to ensure release & acceptance orders of containers from shipping coordinators are obtained for export orders.
Arrange transport and labour to dispatch local market orders.
Nov' 1995 -Mar' 2000 General Supervisor Stores
M/s Merhaba Metal Industries, Hyderabad - India
Receives and inspects all incoming materials and reconciles with purchase orders.
Inspect items for quantity against purchase order and damages if any.
Return non-conforming product to supplier in coordination with purchase department.
Ensure material receipt & storing is inline as per approved guidelines.
Monitor reorder levels to ensure minimum required quantities are always on hand.
Process material requests in a timely manner.
Ensure book stock is always reconciled with physical stock.
Ensure all documentation in/out is systematically maintained in stores files.
Apr' 1994 - Sep' 1995 Secretary
M/s Insiyab for Advertising, Jeddah - KSA
Composes and types letters & quotations.
Front office responsibilities, attending calls, receiving visitors.
Petty cash management.
Coordination with sales dept. for follow-up of quotations & bills receivables.
Responsible for filing and safe keeping of all in / out correspondences, quotations etc.
prepares and monitors timekeeping and other personnel records.
Determines needs and orders office supplies.
Mar' 1991 - May 1993 Salesman cum Asst. Supervisor
Saudi Fisheries Co., Jeddah - KSA
Assist shoppers to find the products they are looking for. Giving advice and guidance on product selection to customers.
Stock shelves and display counters with fresh, frozen and canned products.
Attach price tags to products on shop floor
Report problems to area supervisor
Order placement to retail operations department
Preparation of daily/weekly/monthly sales reports
Cash management: Payments, Collections, Bank deposits & handling cash counter.
