Meet & Greet cum Admin Assistant
Nasser Bin Khaled Automobiles - Mercedes Benz
Total years of experience :5 years, 5 Months
• Prepares Purchase Requisition using ERP System (SAP System), ensuring the whole purchasing process is completed • Coordinates with Purchasing Department for quotations and purchases. • Control in and out documents for processing client related concerns. • Maintain office and pantry supplies’ inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies • Facilitate and coordinate short term, long term, lease to own and chauffeur service to clients. • Introduce clients to their prospected purchase based on their queries and discuss specification of every vehicles. • Update on a weekly basis the availability of all vehicle models and schedule of shipping. • Assist high profile clients (VIPs and Government Officials) on initial queries and specific requirements. • Records required customers’ information using in-house Customer Relationship Management system (Auto line System) • Schedule Test Drive sessions on potential clients. • Maintains up-to-date employee’s holiday record. • Front office-Reception, receives incoming calls and routes to the concerned department. • Provide clerical and administrative support to sales department. • Perform other related duties as assigned by the Head of Department.
• In-charge of the reception which includes distribution of incoming faxes, receiving incoming calls and assisting high profile clients with their needs in the office
• Provide general clerical support such as typing, filing and document controlling
• Post office mail sorting, verification, and distribution
• Account Support- Invoice Consolidation, Posting of Purchase Invoices (NAVISION Tool), prepares expense claims, petty cash & Withholding Tax
• Responsible for client invoices, timesheets, and delivery
• Document comptroller for Suppliers, clients and office documents.
• Prepares the Contract Template based on the Contract Information Sheet provided by Recruiter and Work Order provided by the Client
• Responsible for contractor’s logistics which includes hotel and flight booking, gate passes, offshore passes and etc.
• Perform other related duties as assigned by the Head of Department
Office administrators undertake a range of functions to make sure the administration activities within an organisation run smoothly. They may be responsible for the management of human resources, budgets, accommodation and property facilities and records. These functions can be performed at various levels ranging from junior through to upper management. Office administrators may perform the following tasks: supervise and coordinate activities of staff interview job applicants conduct orientation programmes for new employees administer salaries and determine leave entitlements be involved in staff training and development, preparation of job descriptions, staff assessments and promotions prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management maintain management information systems (manual or computerized) locate suitable business premises and negotiate reasonable leasing agreements provide and maintain business premises and other facilities, including plant machinery and equipment review and answer correspondence provide secretarial or executive services for committees. Office administrators may work for one person or a group of people. In some areas of employment, long hours of work and/or travel may be required.