Total Years of Experience: 16 Years, 1 Months
March 2022
To Present
Support Event management
at Islamic Development Bank
Location :
Saudi Arabia - Jeddah
Prepare draft administrative correspondence on matters relating to procurement.
• Assist in document management and administrative activities for Facility Services.
• Receive and review invoices from vendors for accuracy and validity as per agreed contract/PO.
• Obtain and follow up invoices and process them to the Corporate Procurement Division for release of payments.
• Follow-up on pending purchasing orders.
• Communicate with stakeholders and suppliers.
• Participate in negotiations with local and international vendors.
• Monitor and follow up on the delivery of materials/services.
• Contribute to process improvement by identifying more efficient ways of executing work.
• Comply with policies in operational work of the department.
• Coordinate with all IDB Group departments, entities and staff members to get the information required for any event management activities.
• Preparing meeting agendas.
• Coordinating and following-up with concerned directors on day-to-day matters and updating the Director manager.
• Organizing and arranging meetings of the administration.
• Preparing minutes of meeting.
• Equipment offices with all necessary supplies.
• Drafting memos and communication with respective departments.
• Preparing reports whenever required.
• Assisting in implementing and following up the Administration Services Department annual work plan and budget.
• Coordinating with Division internal and external clients.
• Maintaining and following the Bank’s guidelines and procedures.
• Updating the Manager and Senior Staff on the outcome of any outstanding matters.
• Assisting the manager in finalizing the performance evaluation of the staff.
• Assist in document management and administrative activities for Facility Services.
• Receive and review invoices from vendors for accuracy and validity as per agreed contract/PO.
• Obtain and follow up invoices and process them to the Corporate Procurement Division for release of payments.
• Follow-up on pending purchasing orders.
• Communicate with stakeholders and suppliers.
• Participate in negotiations with local and international vendors.
• Monitor and follow up on the delivery of materials/services.
• Contribute to process improvement by identifying more efficient ways of executing work.
• Comply with policies in operational work of the department.
• Coordinate with all IDB Group departments, entities and staff members to get the information required for any event management activities.
• Preparing meeting agendas.
• Coordinating and following-up with concerned directors on day-to-day matters and updating the Director manager.
• Organizing and arranging meetings of the administration.
• Preparing minutes of meeting.
• Equipment offices with all necessary supplies.
• Drafting memos and communication with respective departments.
• Preparing reports whenever required.
• Assisting in implementing and following up the Administration Services Department annual work plan and budget.
• Coordinating with Division internal and external clients.
• Maintaining and following the Bank’s guidelines and procedures.
• Updating the Manager and Senior Staff on the outcome of any outstanding matters.
• Assisting the manager in finalizing the performance evaluation of the staff.
August 2019
To February 2022
Administrative Assistant
at Islamic Development Bank.
Location :
Saudi Arabia - Jeddah
Preparing meeting agendas.
Preparing minutes of meeting.
Preparing reports whenever required.
Drafting memos and communication with respective departments.
Organizing and arranging meetings of the administration.
Coordinating and following-up with concerned directors on day-to-
day matters and updating the Director.
Coordinating with Division internal and external clients.
Assisting in implementing and following up the Administration
Services Department annual work plan and budget.
Assisting the Division manager in finalizing the performance
evaluation of the staff.
Equipment offices with all necessary supplies.
Maintaining and following the Bank’s guidelines and procedures.
Updating the Manager and Senior Staff on the outcome of any outstanding matters.
Preparing minutes of meeting.
Preparing reports whenever required.
Drafting memos and communication with respective departments.
Organizing and arranging meetings of the administration.
Coordinating and following-up with concerned directors on day-to-
day matters and updating the Director.
Coordinating with Division internal and external clients.
Assisting in implementing and following up the Administration
Services Department annual work plan and budget.
Assisting the Division manager in finalizing the performance
evaluation of the staff.
Equipment offices with all necessary supplies.
Maintaining and following the Bank’s guidelines and procedures.
Updating the Manager and Senior Staff on the outcome of any outstanding matters.
January 2019
To July 2019
Coordinator Staff Social Club Vice President Office (Administration) Islamic Development Bank
at البنك الاسلامي للتنمية
Location :
Saudi Arabia - Jeddah
Planning and budgeting for Staff Social Club events.
Plan and implement social and creational activities in coordination
with relevant IDB Group entities and departments.
Prepare Letters of Intent (LOI) to the selected vendors and Regret
Letters for the nonelected vendors.
Prepare draft administrative correspondence on matters relating to
procurement.
Prepare and present regular progress reports and ad-hoc reports.
Participate in negotiations with local and international vendors.
Participate in knowledge sharing activities.
Provide support in serving special guests and attending to special
needs of visitors.
Coordinate the work of the Club’s team members related to relevant
events (sports, social, cultural, farewells, etc.)
Coordinate with all IDB Group departments, entities and staff members to get the information required for Staff Social Club
activities.
Coordinate and assist to finalize the drafts of contracts from the
vendor and process them with the Legal Department departments.
Contribute to process improvement by identifying more efficient
ways of executing work.
Communicate with suppliers and contractors regarding purchase
requisitions, specifications, bids, contracts, orders, and related
matters.
Comply with policies in operational work of the division.
Assist in document management and administrative activities for
procurement Services.
Administer the process of procurement and quotations.
Make logistical arrangements for Staff Social Club events such as distributing invitations, venue decoration, seating arrangement,
reception arrangements, banquets (menu preparation & food service).
Monitor and follow up on the delivery of materials/services.
Maintain appropriate records and files related to available resources,
programs, expenditures, and other Staff Social Club matters
Develop with seniors Request for Proposals (RFP) and Request for
Information (RFI)
Receive and review invoices from vendors for accuracy and validity
as per agreed contract/PO
Obtain and follow up invoices and process them to the Financial
Control Department for release of payments.
Follow-up on pending purchasing orders.
Keep retirees updated with relevant events.
Share technical knowledge with the social club members and support Staff.
Handle communications between IDB Group various entities to ensure effective coordination and cooperation for Staff Social Club
activities.
Updating the Manager and Senior Staff on the outcome of any outstanding matters and other administrative tasks that might be need.
Plan and implement social and creational activities in coordination
with relevant IDB Group entities and departments.
Prepare Letters of Intent (LOI) to the selected vendors and Regret
Letters for the nonelected vendors.
Prepare draft administrative correspondence on matters relating to
procurement.
Prepare and present regular progress reports and ad-hoc reports.
Participate in negotiations with local and international vendors.
Participate in knowledge sharing activities.
Provide support in serving special guests and attending to special
needs of visitors.
Coordinate the work of the Club’s team members related to relevant
events (sports, social, cultural, farewells, etc.)
Coordinate with all IDB Group departments, entities and staff members to get the information required for Staff Social Club
activities.
Coordinate and assist to finalize the drafts of contracts from the
vendor and process them with the Legal Department departments.
Contribute to process improvement by identifying more efficient
ways of executing work.
Communicate with suppliers and contractors regarding purchase
requisitions, specifications, bids, contracts, orders, and related
matters.
Comply with policies in operational work of the division.
Assist in document management and administrative activities for
procurement Services.
Administer the process of procurement and quotations.
Make logistical arrangements for Staff Social Club events such as distributing invitations, venue decoration, seating arrangement,
reception arrangements, banquets (menu preparation & food service).
Monitor and follow up on the delivery of materials/services.
Maintain appropriate records and files related to available resources,
programs, expenditures, and other Staff Social Club matters
Develop with seniors Request for Proposals (RFP) and Request for
Information (RFI)
Receive and review invoices from vendors for accuracy and validity
as per agreed contract/PO
Obtain and follow up invoices and process them to the Financial
Control Department for release of payments.
Follow-up on pending purchasing orders.
Keep retirees updated with relevant events.
Share technical knowledge with the social club members and support Staff.
Handle communications between IDB Group various entities to ensure effective coordination and cooperation for Staff Social Club
activities.
Updating the Manager and Senior Staff on the outcome of any outstanding matters and other administrative tasks that might be need.
April 2015
To December 2018
Administrative Assistant Government Relations, Travel & Protocol Services Islamic Development Bank
at البنك الاسلامي للتنمية
Location :
Saudi Arabia - Jeddah
• Preparing meeting agendas
• Coordinating and following-up with concerned departments day to day matters and updating the Division manager
• Organizing and arranging meetings of the Division
• Preparing minutes of meeting
• Equipment offices with all necessary supplies
• Drafting memos and communication with respective departments
• Preparing reports whenever required
• Assisting in implementing and following up the Travel and Logistics Services Division annual work plan and budget
• Coordinating with Division internal and external clients
• Maintaining and following the Bank’s guidelines and procedures
• Updating the Manager and Senior Staff on the outcome of any outstanding matters
• Assisting the Division manager in finalizing the performance evaluation of the staff
• Coordinating and following-up with concerned departments day to day matters and updating the Division manager
• Organizing and arranging meetings of the Division
• Preparing minutes of meeting
• Equipment offices with all necessary supplies
• Drafting memos and communication with respective departments
• Preparing reports whenever required
• Assisting in implementing and following up the Travel and Logistics Services Division annual work plan and budget
• Coordinating with Division internal and external clients
• Maintaining and following the Bank’s guidelines and procedures
• Updating the Manager and Senior Staff on the outcome of any outstanding matters
• Assisting the Division manager in finalizing the performance evaluation of the staff
June 2013
To April 2015
Data Entry Officer Records & Documents Division
at البنك الاسلامي للتنمية
Location :
Saudi Arabia - Jeddah
• Uploading data daily
• Scanning documents
• Ensuring correct uploading and scanning of documents.
• Indexing Bank Secretariat-related documents in the system
• Scanning documents
• Ensuring correct uploading and scanning of documents.
• Indexing Bank Secretariat-related documents in the system
May 2012
To October 2012
Data Entry Officer Investment& Finance Department Islamic Corporation for t
at البنك الاسلامي للتنمية
Location :
Saudi Arabia - Jeddah
• Entering data
• Following-up on the quality of documents
• Scanning documents
• Following-up on the quality of documents
• Scanning documents
July 2007
To May 2012
Events & Advertising Coordinator
at Perfect Events Organizing Events & Exhibition
Location :
Saudi Arabia - Jeddah
• Setting strategies and plans of applying the best ways prior to the event
• Assisting the Director in preparing tasks related to event, such as (budget, catering, messages, agenda, venue management, follow up)
• Setting the desk of invitations for the participants and guests for confirming the attendance
• Communicating with business administrations concerned with supply of services, i.e. visual displays, hosting, accommodation, and travel arrangements
• Liaising with vendors specialized in marketing exhibitions, hotels and advertising in order to get competitive price
• Assisting the Director in preparing tasks related to event, such as (budget, catering, messages, agenda, venue management, follow up)
• Setting the desk of invitations for the participants and guests for confirming the attendance
• Communicating with business administrations concerned with supply of services, i.e. visual displays, hosting, accommodation, and travel arrangements
• Liaising with vendors specialized in marketing exhibitions, hotels and advertising in order to get competitive price
Share on Facebook
Share on Twitter
Share Via Email