HR & Admin Manager
Ahmed Abdullah Hamad Al-Essa Company - GCC
Total years of experience :10 years, 6 Months
*Strategic HR Support:*
- Provide strategic HR support to the Chief Strategy Officer and top management, decentralizing HR
support, and implementing/aligining new organization structure.
- Develop an annual HR Plan aligned with long-term HR Strategy and Region’s Business Strategy.
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*HR Systems and Processes:*
- Successfully implemented HRMS (Menaitech, Mename, Menapay, MenaHRMS) across GCC.
- Rolled out the first online performance appraisal system linked with Total Reward Management
System.
- Ensuring annual manpower budgeting exercise and collating manpower requirements from
department heads.
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*Recruitment and Talent Management:*
- Responsible for end-to-end recruitment process.
- Contribute to the review, negotiation, and selection of overseas recruitment agencies.
- Support HR Management in recruitment, screening, interviewing, and selection activities.
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*Compliance and Legal:*
- Ensure legal compliance of HR state and federal regulations and applicable employment laws.
- Review, implement, and update employment practices, compensation, benefits, and HR programs in
compliance with policies and local labor laws.
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*Employee Relations and Performance Management:*
- Provide HR advisory service to employees on absence, health issues, conduct, grievance matters,
organizational change, etc.
- Develop, upgrade, and process performance appraisal systems and monitor employee performance.
- Coordinate with function managers on KPIs and performance issues.
.
*Administration and Compliance:*
- Supervise Payroll administration and ensure accuracy and compliance.
- Assist in the communication, interpretation, and upkeep of employee handbook, organizational chart,
and policies.
- Supervise PRO services and admin department activities in GCC, including contract renewals and
coordination with contractors.
• Understanding manpower requisition from the concerned department
• Understanding the requirement and accordingly drafting a job description getting it approved from the concerned person
• Prepare recruitment materials and post jobs to appropriate job portals
• Conducting recruitment interviews and providing the necessary inputs during the hiring process
• Arranging the technical interview and coordinating with the concerned technical person
• Selecting candidates that match the desired skills
• Conducting employee orientation and facilitating newcomers joining formalities
• Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements
• Communicating and explaining the organization's HR policies to the employees
• Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
• Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee
• Recording, maintaining and monitoring attendance to ensure employee punctuality
• Implementing and administering performance management processes as per the PMS policy and timelines
• Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers
• Keeping records of staff insurance and ensuring timely renewal
• Proactively manage the timely renewal of all employment visas and labor permits, and company related licenses.
• Send employee a notification on documentation required prior to their visa/labor card expiring
• Making the visas for employees who are working under the domestic visa of CEO
• Take submit & collect all necessary documentation in order to organize all employee official paperwork
• Arrange medical tests, Emirates Id, memos, fine resolution etc
- Conducting recruitment interviews and providing the necessary inputs during the hiring process
- Working with recruitment agencies to source candidates for specific job positions
- Maintaining HR records, related to compensation, health and medical insurance
- Training and Development new or existing employees
- Reviewing job descriptions for all positions at regular intervals.
- Communicating and explaining the organization's HR policies to the employees.
- Recording, maintaining and monitoring attendance.
- Review and approve supplier invoices related to a project
- Create all project-related billings to vendors
- Respond to requests for more detail from vendors
- Compile information for internal and external auditors, Assist the audit team to conduct audit