khurram shahzad

• Ensures proper document classification, sorting, filing and proper archiving. Management and control of drawing and correspondence between project team Downloading / uploading of drawings using internet-based provider
• Updates the Logs & to ensure that the (Latest revisions) are administered and distributed promptly
• Manage the process of internal correspondence distribution Via ORACLE -PCM
• Managing agendas, travels arrangements, scheduling meetings and book conference rooms.
• Ensure that prepare regular expenses and office budgets.
• Set up and maintain project filing system for electronic and paper-based information
• Ensure that pre-established document control requirements (document lay out and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project
• Expedite review, signature approval, and release of internally produced documents
• Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases
• Produce logs, transmittals, and other reports as required
• Arrange hard copies filing and long-term storage or disposal documents at time of closeout.
• Receipt, storage and distribution of drawings received electronically and in hard copies
• Co-ordination & control of the Request for Information process
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
• Maintain procedures manual to ensure consistent performance of routines Create documents, spreadsheets,
• Answering telephone calls, responding to queries, and replying to emails.
• Managing office supplies and ordering new supplies as needed.

- Ensure that all corporate documents are well checked and submitted on time prior to the document’s submission due date
- Answering telephone calls, responding to queries, and replying to emails.
- Managing office supplies and ordering new supplies as needed.
- Managing agendas, travels arrangements, scheduling meetings and book conference rooms.
- Copy, scan and store documents
- Ensure that prepare regular expenses and office budgets.
- Check for accuracy and edit files, like contracts
- Distribute project-related copies to internal teams
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Make sure that all documents have no errors in file names, submissions, etc. prior to send to some departments if requested.
- Assist in the preparation of procedure, system package for document control