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mostafa aboelmagd, Executive Assistant to the Chairman

mostafa aboelmagd

Executive Assistant to the Chairman·IN HOUSE (Furniture)

Egypt

Bachelor's degree, Administration And Business Administration

Work experience

Total years of experience: 14 years, 4 months

Executive Assistant to the Chairman

January 2025 - Present

IN HOUSE (Furniture)

Cairo, Egypt

January 2025 - Present

• - Coordinate appointments, meetings, and travel itineraries
• - Ensure the Chairman is well-prepared for engagements
• - Draft, review, and respond to emails and letters on behalf of the Chairman
• Create reports, presentations, and executive summaries
• - Maintain organized filing systems (digital and physical
• Oversee general office procedures and supply management
• - Handle visa applications and travel reimbursements
Company industry:
Home & Office Furniture

CEO Office Manager

April 2024 - June 2025

INSCRIPTION (Real Estate & Contracting)

Cairo, Egypt

April 2024 - June 2025

• Prepare required reports as assigned by the CEO
• Performs clerical and administrative tasks including drafting letters, memos,
invoices, reports, and other documents for senior staff.
• Coordinate between departments and the CEO
• Maintain the CEO office filing system
• Schedules and attends meetings (as assigned), writing minutes of meeting and
follow up on the action plan.
◦ Follow up staff daily, weekly, and monthly plan
implementation.
Company industry:
Real Estate

Document Controller Manger & Executive Secretary

September 2022 - December 2023

Mutlaq Al Ghowairi

Abha, Saudi Arabia

September 2022 - December 2023

• Manage transmittal of information between Company and Contractor and project
and other
• company organizations ensuring appropriate database/log entries for tracking
purposes
• Undertake audit processes and procedures upholding the principles of
continuous
• improvement
• Manage transmittal of information between Company and Contractor and project
and
• other company organizations ensuring appropriate database/log entries for
tracking
• purposes
• Reporting on the progress of document
• Coordination Between Different Project at KSA and Egypt Team
• Aconex System
Company industry:
Construction & Building

Document Controller Manger PM

January 2020 - January 2023

ACEPM Moharm Bakhom

Cairo, Egypt

January 2020 - January 2023

• Manage and Maintain document control activities regulatory guidelines
• Develop and/or update workflows, policies and procedures to govern archival
and record retention processes
• Ensure all approved documents are maintained throughout the document
lifecycle by SAP System
• Manage all controlled records both hard copy and electronic and filling system.
• Maintain record retention library and secure access
• Provide leadership, direction and support to staff to ensure adherence to
company quality stand
Company industry:
Construction & Building

Document Controller & Commercial Assistant

April 2014 - January 2017

Mace Group (Mall of Egypt)

Cairo, Egypt

April 2014 - January 2017

• Assists in the preparation, review, and administration of contractual proposals
Relating to construction projects
• Responsible for preparing budgets and negotiating specifications for materials,
Equipment, manpower and other construction services
• Secures all necessary approvals and ensures that standard company
Procedures are followed.
• Help project managers to develop and maintain documents such as MOM,
advanc drawings, specifications, approvals and related items
Assist with file migrations and audits and perform administrative tasks as Needed
Company industry:
Project & Construction Planning

Document Controller

January 2010 - April 2014

Al Futtaim Carillion (CFC)

Cairo, Egypt

January 2010 - April 2014

• Managing all commercial and technical documents, Distributing documents for
the whole company
• Maintaining and updating electronic information systems
• Ensuring that all corporate documents are well checked and submitted
• Responsible for the correspondence between the departments
Company industry:
Construction & Building

HR personal Assistant & Payroll

January 2009 - January 2010

El Tawhed for Veterinary

Cairo, Egypt

January 2009 - January 2010

• Provides payroll information by collecting time and attendance records
• Submits employee data reports by assembling, preparing, and analyzing data
• Maintains employee information by entering and updating employment and
status-change data
• Provides secretarial support by entering, formatting, and printing information.
Company industry:
Agriculture & Crop Production

Education

Ain Shams University

May 2008

May 2008

Bachelor's degree, Administration And Business Administration

Egypt

Skills

Payroll

Expert

Order

Expert

Induction

Expert

Administration

Expert

Health

Expert

AGILE SOFTWARE DEVELOPMENT

Expert

CONSTRUCTION

Expert

INFORMATION SYSTEMS

Expert

MANAGEMENT

Expert

MICROSOFT EXCEL

Expert

PLANNING

Expert

COMMUNICATIONS

Beginner

QUALITY MANAGEMENT

Beginner

LEADERSHIP

Beginner

LIBRARY

Beginner

ADMINISTRATIVE SUPPORT

Intermediate

AUDITING

Intermediate

BUSINESS PRESENTATIONS

Intermediate

CONTRACT MANAGEMENT

Intermediate

DETAIL ORIENTED

Intermediate

DOCUMENT PROCESSING

Intermediate

FILING

Intermediate

INVOICING

Intermediate

MANAGEMENT

Intermediate

REAL ESTATE

Intermediate

Payroll

Expert

Order

Expert

Induction

Expert

Administration

Expert

Health

Expert

Languages

Arabic

Expert

English

Expert

Training and Certifications

Certifications
SAP System & ERP Next System
ISO 9001
TQM Total quality management
EHR Essential of Human Resource form