Kimberly Joice Bustos

Duties and responsibilities include, but not limited to:
• Procurement of freight rates from offices and agents worldwide.
• Preparation of adhoc quotations, contract and RFQ rates.
• Following up of submitted rates and converting into wins.
• Setting up of Standard Operating Process for contracts awarded.
• Setting up of appointments for hunting new clients.
• Successful conversion rate of 30-45%

Handles full shipment coordination for company's key account clients for Air/Sea/Road import, export and crosstrade shipments. Handles VAS as well involving customs processing. Handles rate quotations and invoicing.

Duties and responsibilities include, but not limited to:
Monitoring of Daily Status of FCL & LCL Shipments (Clearance & Delivery)
• Monitor vessel ETA with shipping line and update clients on the status on a regular basis.
• Follow up Delivery Order readiness of shipment.
• Coordinate with Accounts Team for the release of payment for Delivery Order collection/Exchange BL/any necessary charges to be settled upon collecting the Delivery Order.
• Ensure that all original documents required to clear shipments from Dubai Customs matches, bears proper stamps and signatures to avoid any fine/sanction from customs.
• Keep track of timely delivery of shipments in order to fulfill clients’ schedule request.
• Submit Import Customs Document set on time (must be within 14days)
Export Shipment Coordination/ Sales Coordination
• Requests rates from shipping line/Agent and prepare quote to client accordingly.
• Apply for booking with shipping line/agent.
• Ensures that the export documents details matches (Delivery Advice, Invoice, Packing List) before forwarding to operations team for export bill of entry passing.
• File all details required by the shipping line before the cut off time for a vessel schedule.
• Submit exit/entry certificate on time
• Full coordination with client for shipment details.
Documentation
• Process transfer/export documents (Delivery Advice, Invoice, Packing List, HS Code Sheet - Forte: within Freezone transfer documents)
• Process Dubai Customs Bill of Entry passing
Accounts
• Booking of shipment details using company’s online management system
• Booking of purchases/costs/cash outs by the company

Jan 2013 - Feb 2014
Marketing Assistant
Graphic Works - Manila, Philippines

• Provides marketing support to the Marketing Team, duties include but not limited to logistics for marketing campaigns and events.
• Sending out invitations to clients and suppliers and subsequent follow ups for any events sponsored by the company.
• Coordinates with hotels/event organizers for venues, contacting suppliers for marketing collaterals (flyers, brochures, give-away, banners, etc.).
• Assist the Event Management team set up of venue, coordination with suppliers for prompt delivery of orders.

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• Collaborates with photographers to ensure models’ over all looks (clothing, accessories, make-up and hairstyles) are according to visual concept of the shoot/project
• Supply and curate clothing and accessories for all the models on a photo shoot or video.
• Styles hair and make-up of models that will suit the shooting concept.
• Undertake any assistance to the team (holding of lights, running errands, coordination of schedule)

Jan 2013 - Feb 2014
HR & Marketing Assistant
Graphic Works - Manila, Philippines
• Substantiates applicants' skills by administering and scoring tests.
• Schedules examinations by coordinating appointments.
• Welcomes new employees to the organization by conducting orientation.
• Maintains employee information by entering and updating employment and status-change data.
• Provides marketing support to the Marketing Team, duties include but not limited to logistics for marketing campaigns and events i.e., sending out invitations to clients and suppliers -subsequent follow ups. Coordinates with hotels/event organizers for venues, contacting suppliers for marketing collaterals (flyers, brochures, give-away, banners, etc.)

• Responsible for finding applicants for a job order abroad
• Updating employers thru email with regard to status of head hunting
• Assessment of applicants qualification and identifying job suitable to their work experience
• Conducting special recruitment activities (provincial) as required by the agency
• Pre-screening applicants and lining up qualified applicants for employers’ interview
• Gathering and verifying requirements from applicants and forwarding it to the employer
• Assisting employers conducting interview
• Doing transmittal reports after the interview
• Assisting applicants in preparing the required documents to work overseas (mainly to GCC Countries)
• Briefing applicants of the whole process of deployment once hired

Handled the overall coordination and supervision of every aspects of the seminar including conceptualizing, marketing, advertising and promotion. Monitoring the progress and development with sponsorship proposals and follow up with the invited speakers regarding the agenda of the event. Supervise the plan of the flow of the whole seminar including the registration of attendees, security, technical equipment, program etc.

Sept 2010 - Dec 2010
Receptionist/Waitress
Kangaroo Jack _ Megamall, Ortigas