Rebate and Shipping Manager
Stylco Pty Ltd Shipping and
Total years of experience :14 years, 5 Months
To supervise the Rebate Warehouse operations, adhere to relevant compliance requirements, warehousing and to receive and manage stock. Ensuring the Rebate Warehouse operates within the compliance requirements as stipulated by the South African Revenue Services (SARS) as well as other relevant statutory instruments. Receive, compile and communicate shipment information and documents, with relevant stakeholders in the clearance, transportation and delivery process of consignments. Opening and closing of Import and Export Files and submitting to Accounts. Verification and recording of incoming deliveries in an efficient and competent manner. Responsible for inventory/stock management and control throughout Stylco (Pty) Ltd. Effective utilization of warehouse staff for optimum productivity and to maintain safety, legal compliance and discipline within the department. Preparing Rebate write offs documents and making applications for Rebate Inspection. Submitting compliance Certificates when requested by customs bodies.
Liaising with Overseas Suppliers about Commercial Invoices and Packing lists and Waybills. Supervising and Managing the Rebate Warehouse Operations and Staff, adhering to relevant compliance requirements. Ensuring the Rebate Warehouse operates within the compliance requirements as stipulated by the South African Revenue Services (SARS) as well as other relevant statutory instruments. Receiving, compiling and communicating shipment information and documents ANFs, Pre-Alert, Waybills, Clearing Instructions with relevant stakeholders in the clearance. Liaising with Transporters and Logistical process of consignments and delivery plan. Opening and closing of Import and Export File, capturing on Excel Spreadsheet Logs and submitting Shipping Files to Accounts for Costing. Verification and recording of incoming deliveries in an efficient and competent manner. Effective utilization of warehouse staff for optimum productivity and to maintain safety, legal compliance and discipline within the department. Preparing Rebate write offs documents and making applications for Rebate Inspection. Submitting compliance Certificates when requested by customs bodies. Updating New Shipments, ETDs and ETAs on the shipment log on the Smartsheet on a daily basis. Submitting weekly reports to the CEO, Directors and General Manager
RECEIVING & WAREHOUSING
Ensuring incoming stock /product is received and managed appropriately according to the packing list and according to the company ‘s procedures and standards. Unpacking received cargo, counting and checking and verifying details and codes against invoices, and packing lists or any other relevant documentation. Capturing of received stock by creating GRVs unto the system, manually or electronically and allocating them in the correct warehouse using correct codes. Generating the GRV within 48 hours from the time of receiving. Reporting all incorrect stock, codes, excess or shortages to THE General Manager and the Supplier. Maintaining clear bin location, marking and updating of bin sheets on location on computer system. Making sure all stock received is accurately packed and shelved for easy access. Drafting, implementing and maintaining accurate written procedures for all inventory-controlled stock on smart sheet. Safe stacking and demarcation of stock. Performing cyclic checks on stock and inventory. Ensuring stock movement is maintained and updated on Smartsheet. Compilation of write offs for management to approve for disposal. Submitting weekly reports to the General Manager.
MANAGEMENT OF STAFF.
Management of the attendance register. Scheduling of shifts and Overtime when required. Supervising all activities and putting control measures to ensure mistakes and inaccuracies and discrepancies are highlighted and resolved. Supervising and controlling perpetual inventory stock counting and inventory accuracy checks. Ensuring that clear work instructions and work responsibilities are given to each of the team members. Responding to internal requests for inventory information for counting, reconciliation or planning purposes. Compilation and handling Letters of Concern, Written warnings. Maintaining and delegating good housekeeping in all stock storage warehouse / areas. Submitting weekly reports to the General Manager.
Management of Men’s shoes department
•Receiving Stock
•Checking shortages and discrepancies, excess according to packing list
•Stock Adjustments
•Reconciliation of Dis - POs and GRVs
•Supervising of Staff in Department
•Printing off Signages.
•Managing stock accuracy through daily cycle counts
•Stock count report and variance analysis
•Monthly Stock count report and age analysis report
•Implementing and maintaining proper stock rotation
•Minimizing stock write-offs and obtaining approval for obsolete items
Opening Accounts files for Credit Notes
•Capturing all Credit in formation and Clients information on System
•Crediting GRVs for company Clients all around the country.
•Responsible for Credit Note Reconciliations
•Responsible for Stock Journal Entries
•RDNs Reconciliations
•GRVS
•Responsible for Sales Orders and Tax Invoices on Pastel.
•Reversals and Remittance responsibilities.
•Filing and Archiving all Credit Files.
•Printing of Rating Labels.
Moved to Stylco Warehouse as Shipping & Rebate Manager.
Transport Management
•Managing the company in the absence of the CEO
•Transport Control
•Waybills Control
•Clearing of loads / Waybills
•Fleet planning and Route planning
•Briefing and De-briefing of the Drivers
•Application of expired Licenses and follow up on Renewals.
•Fleet Maintenance - vehicle servicing, repairs etc
•Truck - tracking - monitoring abuse, de-activation.
•Reducing costs in all aspects.
•Booking of vehicles for service and follow ups.
•Calculating hours worked and submitting to the CEO for payment.
•Issuing out of Wages / Wages Control, Petty Cash reconciliation, Insurance follow ups and traffic fines
•Trackers Management
•Fuel Consumption Control and calculation of Fuel Issued on daily basis.
•General Administration.
Resigned for a more challenging
Receiving stock
•Promotions of Products to customers.
•Warehouse and Buffer Control at Makro for Homemark products
•Supervision of Casuals
•Shelving and Packing of Stock
•Demarcation of high risk stock and discrepancies
•Preparation of signage and allocation of signages.
Employed by Makro
Dispatching / Receiving and Administration
•Inspection of all incoming materials and reconciling with Purchasing Department
•Documentation and tracking of damages and discrepancies on orders received
•Receipting / Invoicing with Pastel/ Pick Up Slips/ Loads/ Stock Control / FIFO
•Supplying and delivering orders to clients and staff
•Responsible for Pallets, PODs Reconciliation / Tracking of Trucks
•Documenting store/ Warehouse transactions, maintaining records.
•Overseeing storage of surplus inventory and stock
•Invoicing of GRVs and Transfers of Material Vouchers
•Resource planning and workload management
•Preparing delivery Notes / GRVs / PODs and backing information for Accounts department
•Invoicing and preparing Cross boarder Commercial Clearance papers
•Briefing and De - briefing / Rerouting and controlling of drivers
•Filing
•Ensuring that all order is printed out to check against the orders received
•Ensuring that all admin is corrected in dispatching daily deliveries.
•Carrying out all admin to ensure POD's are handled correctly
•Preparing daily reports required
•Ensuring all orders for the following day are on the system
•Assisting the warehouse manager with placing and coordination of drivers
•Assisting the warehouse manager with route planning and coordination
•Carrying out tasks that may be required in the warehouse
Weighment of Coal
•Data Capturing of Waybills and Nigel Brick Documents
•Reconciliation of received Coal books and Loads
•Managing of drivers i.e. Rerouting / Directing of Locations to be offloaded to.
•Filing
•Invoicing of Waybills
•Instructing drivers offloads and allocation of offloading bays
End of Contract
Filing
•Data Capturing
•Merging and Preparing files for clients
•Selection of candidates’ files suitable for interviews
•Any other AD Hoc duties assigned by management
Responsible in preparing strategy used for licensing
•Leading a team of men & women for licensing and allocating them in different areas to meet targets.
•Administration and reconciling License Books
•General Office Administration work
Higher National Diploma In Business Administration and Management.