HR Officer
Life Pharmacy
Total years of experience :11 years, 10 Months
- Responsible to create new joinee Employee Master, include them in payroll, encode MOL number, bank account details, WPs Company Sponsor name, salary revision in HRMS system and separate for resigned and terminated employees.
- Responsible for on boarding formalities joining forms, organizational announcement, issue company badge, Biometric registration, arrangement of Desktop, Mobile, Email ID, SIM, accommodation as per entitlement.
- Coordinate with PRO department for new visa process, renewal of visa, work permit, labour contract, arrange for Medical, Emirates ID Bio Registration, Tawjeeh Training, visa Stamping through zajel, apply for quota, monitor nationality proportion and other PR related.
- Prepare monthly payroll reports like attendance, overtimes, airfare, leave salary, additional allowances i.e. travel, petrol, telephone, incentives and deduction reports like cash advance, memo deduction and leave without pay, accommodation charge, and family insurance.
- Responsible to complete employee exit clearance form of resigned/terminate staffs from all departments.
- Follow up for visa cancellation and monitor exit or status change before completion of grace period.
- Responsible for preparing final settlement and booking repatriation air ticket for terminated employees.
- Responsible to process and complete staff annual leave request formalities. Encode staff annual leave start date and re-joining date details in HRMS correctly.
- Coordinate with insurance broker to apply medical insurance of new joiner, renewal, cancellation of inactive employees, workmen compensation claim and verify debit/credit note and forward to accounts dept as well.
- Prepare weekly HR Report staff requirement, new joiner, separation, leaves, and nationality report.
- Responsible for staff deployment as per staff requirement in different location and region.
- Responsible to arrange required documents for DHA/MOH/ HAAD license registration.
- Prepare salary transfer letter, salary/experience certificates, memos and other official letters.
- Responsible to enrol new joiner details in HRMS and monitor MOL number, bank account details, WPs Company Sponsor name, salary adjustment and Inactive resigned and terminated employees from HRMS.
- Prepare monthly payroll reports like attendance, overtimes, airfare entitlement, leave settlement, additional allowances i.e. travel, petrol, telephone, and deduction reports like cash advance, deduction memo, local pension, leave without pay, accommodation charge, family insurance.
- Responsible to process and close monthly payroll, creation of WPs file and send to the bank for the salary.
- Liaising with PRO department to apply new quota, new visa, Renewal of visa, contract, labour card, monitoring nationality proportion and also renewal of trade license, Ejari, tenancy contract and all PR related.
- Publish vacancies, screen CV, conduct and schedule interviews with concern department managers.
- Coordinate with overseas for manpower recruitment and prepare and attest all the required relevant documents like demand letter, employment contract, guarantee letter, power of attorney.
- Responsible for on boarding process: Joining forms formalities, personal file creation, organizational announcement, issue company Uniform and ID card, Email ID creation, arrangement of Laptop, SIM card, Mobile, Car, Petrol card, accommodation as per entitlement.
- Responsible to complete employee exit clearance form of resigned/terminate staffs from all departments.
- Follow up for visa cancellation and monitor exit or status change before completion of grace period.
- Responsible for preparing final settlement and booking repatriation air ticket for terminated employees.
- Validate employees leave request forms, encode in HRMS and process approved leaves and duty resumption.
- Coordinate with insurance broker to apply medical insurance of new joiner, renewal, cancellation of inactive employees, workmen compensation claim and verify debit/credit note and forward to accounts dept as well.
- Administrate employee transfer from one location to other with proper HR forms and procedure.
- Prepare salary transfer letter, salary/experience certificates, memos and other official letters.
- Organize employee’s uniform issuance and distribution, prepare LPO and manage uniform stock inventory, verify invoices received from supplier and forward to accounts department for the payment.
- Coordinate with Camp Boss for accommodation employee check in/out, tenancy contract renewal; maintain record of accommodation furniture, appliances, laundry invoices and handle all labour camp related issues.
- Perform other related tasks as assigned by HR head and taking initiatives.
- Prepare all relevant documents for the overseas agencies: demand letter, employment contract, guarantee letter, power of attorney.
- Follow up for candidate’s visa process, work permit, labor and immigration approval, medical and emirates id in coordination with PRO department.
- Responsible for preparing payroll allowance and deduction reports like petrol, telephone, food, housing, overtime, day off, cash advance, local pension, traffic fines, memo deduction.
- Responsible for employee attendance discrepancies (Absent, Late, Leaves) and prepare Loss of pay (LOP).
- Facilitate newcomers joining formalities Joining form, ID badge, Uniform, Accommodation arrangements.
- Conduct induction training about company profile, job description, policies and procedures.
- Prepare employee master in ERP system as well as maintain their details in personal files too.
- Responsible for apply additional and deletion of medical insurance for new and cancelled staffs.
- Carry out separation procedures for resignation and termination employees.
- Responsible for calculation gratuity and leave salary.
- Follow up for visa cancellation and responsible for status change and exit of cancelled employees.
- Responsible for quarterly appraisal of staffs for their grades and prepare the appraisal result report.
- Monitoring employees daily attendance, absenteeism, leaves and overtime.
- Prepare monthly report on employees absences, leave, resignation, termination, new joiners, vacation exceed.
- Responsible for managing employees’ annual leave as well as air ticket.
- Responsible for workmen compensation claims for injured staffs in duty hours.
- Prepare employee salary and experience certificates as per the request.
- Responsible for update employees’ passport, visa and emirates ID expiry.
Completed in Major English and Economics