Administration Assistant/Secretary/Receptionist
DECOART
Total years of experience :9 years, 2 Months
- Provide administrative and clerical support to all departments.
- Answering and screening telephone calls and transfer to appropriate person.
- Provide secretarial assistance such as flight and hotel booking, courier shipment and schedule meetings.
- Greet clients and visitors, handle their queries and direct them to appropriate person.
- Maintain and update files and retrieve relevant information as and when required.
- Maintain hard copy and electronic filing system
- Perform other clerical receptionist duties as well as proper operation of office equipment.
- Inquiring, preparing and sending LPO and follow up delivery.
- Sending and typesetting quotations
- Monitoring employee's daily time records
- Managing company emails and transferring emails to concerned person.
- Managing the timely renewal of all Employment visa and labor permits, Emirates Id and passports and assists the PRO on preparation of all requirements.
- Monitoring Salik, Insurances (Vehicle, Medical etc), Trade Licenses and prepare the necessary requirements for processing.
- Receiving parcels and distributing it to the concerned person
- In charge of office stationery inventory and ordering from supplier
- Contacts supplier both local and international, handling and monitoring all the orders status to ensure that the shipment is made on time.
- In charge of logistics; from inquiring of shipping rates, communicating with the shipper, processing of and informing (shipper) the necessary shipping documents to following up till delivery to the warehouse.
- Managed supplier’s relations and oversee the timely, accurate processing of invoices,
- Encoding of invoices to the accounting system
- Credit Controller to ensure all payments to suppliers are made on time to avoid complaints.
- Prepares payments by cheques or cash.
- Bank Reconciliation
- Preparing and monitoring petty cash
- Update employee’s records related to cash advances
- Update list of employees for the company (outgoing and incoming).