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Ksenia Grey, Office Coordinator / Executive Assistant

Ksenia Grey

Office Coordinator / Executive Assistant·CAST (Canadian Alliance of Speakers & Trainers)

United Arab Emirates

Bachelor's degree, Business Administration

Work experience

Total years of experience: 8 years, 5 months

Office Coordinator / Executive Assistant

January 2024 - Present

CAST (Canadian Alliance of Speakers & Trainers)

Dubai, United Arab Emirates

January 2024 - Present

• Played a key role in setting up CAST Experts FZE in the UAE, helping establish
operational systems, workflows, and office processes for the new regional
hub.
• Managed vendor relations, invoicing, and basic financial administration to
support the launch and ongoing operations of the Dubai office.
• Coordinated meetings, client interactions, and training logistics with
government entities and private-sector partners across the GCC.
• Supported business development initiatives by preparing documents,
organizing client data, and ensuring seamless communication between the
UAE and Canadian teams.
Company industry:
Business Consultancy Services

Executive Assistant

January 2021 - January 2024

Equity Line Mortgage Investment Corp

Toronto, Canada

January 2021 - January 2024

• Streamlined office operations and vendor management processes, improving
administrative efficiency and reducing procurement delays by 20%.
• Optimized Dolphin and Filogix database management systems, enhancing
data accuracy and retrieval speed.
• Strengthened compliance by conducting thorough AML and reference checks,
ensuring 100% adherence to company and regulatory standards.
Company industry:
Real Estate

Office Coordinator

January 2018 - January 2021

SMART Living Properties

Toronto, Canada

January 2018 - January 2021

• Supported marketing and PR initiatives that helped boost property occupancy
rates and improve tenant retention.
• Maintained and optimized CRM data for over 1, 000 tenant and client profiles,
improving communication flow and service tracking.
• Coordinated travel logistics, meetings, and executive schedules, enabling
seamless cross-department collaboration.
• Assisted the accounting department during audits, ensuring complete and
timely documentation of all financial records.
Company industry:
Facilities & Property Management

Education

Ongoing University of Toronto

September 2026

September 2026

Bachelor's degree, Business Administration

Canada

Ongoing University of Toronto

September 2026

September 2026

Bachelor's degree, Business Administration

Canada

University of Toronto

June 2026

June 2026

Bachelor's degree, Business Administration

Canada

Google

November 2025

November 2025

Diploma, Foundations of Digital Marketing & E-Commerce Certificate

Canada

Meta Inc

November 2025

November 2025

Diploma, Social Media Marketing Certificate

Canada

Earl Haig Secondary School

June 2017

June 2017

High school or equivalent, Arts And Business

Canada

Earl Haig Secondary School

June 2017

June 2017

Bachelor's degree, Business Administration

Canada

Earl Haig Secondary School

June 2017

June 2017

Bachelor's degree, Business Administration

Canada

Skills

ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
BRANDING
Intermediate
BRANDING
Intermediate
DETAIL ORIENTED
Intermediate
DETAIL ORIENTED
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
EVENT PLANNING
Intermediate
EVENT PLANNING
Intermediate
MARKETING
Intermediate
MARKETING
Intermediate
OFFICE MANAGEMENT
Intermediate
OFFICE MANAGEMENT
Intermediate
OPERATIONS
Intermediate
OPERATIONS
Intermediate
PROACTIVITY
Intermediate
PROACTIVITY
Intermediate
STREAMLINING
Intermediate
STREAMLINING
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
COMPLIANCE MANAGEMENT
Intermediate
COMPLIANCE MANAGEMENT
Intermediate
BRANDING
Intermediate
BRANDING
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
DETAIL ORIENTED
Intermediate
DETAIL ORIENTED
Intermediate
EVENT PLANNING
Intermediate
EVENT PLANNING
Intermediate
MARKETING
Intermediate
MARKETING
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
PROACTIVITY
Intermediate
PROACTIVITY
Intermediate
PROFESSIONALISM
Intermediate
PROFESSIONALISM
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
DETAIL ORIENTED
Intermediate
DETAIL ORIENTED
Intermediate
BRANDING
Intermediate
BRANDING
Intermediate
EVENT PLANNING
Intermediate
EVENT PLANNING
Intermediate
EXECUTIVE ASSISTANT CERTIFICATION
Intermediate
EXECUTIVE ASSISTANT CERTIFICATION
Intermediate
OFFICE ADMINISTRATION
Intermediate
OFFICE ADMINISTRATION
Intermediate
OFFICE MANAGEMENT
Intermediate
OFFICE MANAGEMENT
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
PROACTIVITY
Intermediate
PROACTIVITY
Intermediate
PROFESSIONALISM
Intermediate
PROFESSIONALISM
Intermediate

Languages

English
Beginner

Training and Certifications

Certifications
Social Media Marketing Certificate
Foundations of Digital Marketing & E-Commerce Certificate
Social Media Marketing Certificate
Foundations of Digital Marketing & E-Commerce Certificate
Social Media Marketing Certificate
Foundations of Digital Marketing & E-Commerce Certificate

Hobbies

  • Yoga
  • Hiking,
  • Horseback riding,
  • Yoga
  • Hiking,
  • Horseback riding,
  • Yoga
  • Hiking,
  • Horseback riding,