Kunhikannan Olatt

 Overall administration of the Division - Act as a central point for coordinating all office administrative activities to meet the day to day activities of all Branches and the expanding requirements of the company.

 Coordination with Management and Sales Team, consist of Division Manager, Sales Manager and Sales Consultants \[Retail and Project\].

 Independent Responsibility of Logistics, Foreign Purchase according to sales orders, Inventory / stock system control in coordination with Warehouse personnel \[Software - Great Plains by Microsoft\].

 Coordination with overseas and local suppliers \[Price negotiation, Placement of Orders, Follow up of Shipment / Delivery, follow up with shipping line, clearing and forward agent and transporters\].

 Products Costing and Retails and Projects Pricing, document control, preparations of tenders and quotations.

 Expediting the decision making process of the Company.

 Follow up of Receivables

 Database maintenance of Clients, Consultants, Contractors, Overseas and Local Suppliers.

 Handling of all incoming and outgoing correspondences and facilitating internal communications.

 Reporting to General Manager.

 Independent responsibility of imports, which consist of the following activities:

a. Follow up with foreign suppliers / Generation of Letter of Credit.
b. Co-ordination with Shipping Lines, Forwarders & Transporters.
c. Documentation process for availing Customs Duty Exemption from Ministry of Finance and Industry with the aid of their official Website for import of Raw Materials.
d. Arrangement of shipping documents and follows up with Logistics Department for Customs clearance.

 Co-ordination with Sales Team consisting of Divisional Manager (Sales & Marketing) and Marketing Executives for execution of Tenders and Quotations.

 Maintaining data of overseas & local suppliers with their catalogues and price lists of various range of products, especially Tiles, Sanitary wares, Mixers, Bathroom Accessories etc.


 Preparation of Monthly Sales Reports as a part of MIS.

 Reporting to Managing Director.

 Travel and Hotel arrangements for company’s key personnel.

 Preparation of Tenders & Quotations in co-ordination with General Manager (S & M), Quantity Surveyors and Marketing personnel.

 Responsibility of Imports of Marble & Granite, Tiles, Sanitary wares, Mixers, Grouts & Adhesives etc.

 Co-ordination with foreign and local suppliers.

 Generating Letter of Credit as per the Bank policies and in accordance with the suppliers' requirements.

 Liaising with Shipping Lines, Clearing & Forwarding Agents and Transporters.

 Preparation of Material Landed Costing (Imports).

 Preparation of Project Costing (Sales).

 Day-to-day Office routine works, mainly:

 Inter-office co-ordination
 Procurement of stationery
 Maintenance of office equipments
 Filing systems.

Reporting to Vice President - Commercial.
Responsible for all official correspondences.
Follow up with Distributors, Sales personnel and Production Team.

Reporting to General Manager - Purchase
Handling all official correspondences
Follow up with local suppliers
Co-ordination with Plant Supervisors and Production Team for execution of local procurement