Office Administrator
MACRO VANTAGE LEVANT (MVL)
Total des années d'expérience :21 years, 11 Mois
• Looking after the entire administration of the Company for the Riyadh Branch. Office, also overseeing site administration for Alkharj and Khamis in Saudi Arabia and providing general administrative support to employees.
• Drafting emails / correspondence, Screening incoming and outgoing mails.
• Maintaining Petty Cash, Cash counting and Tallying cash. Preparing the cash statement and maintain the cash register.
• Preparing Payroll and attendance sheet on a Monthly basis, sending it to Head office for approval and distribution of salary via Bank Transfer in timely manner without any delay.
• Getting quotes from different suppliers and preparing Comparison for the items required in the site and sending it to the Management for approval.
• Preparing Purchase Request and Purchase Order for the material required in the site.
• Ensuring that the Ordered materials are checked, verified with the Purchase Order and distributed to the respective site in a proper and timely manner without any delay. Checking the quality of the products ordered, if any defective materials are found then return to the supplier.
• Organize and schedule meetings and events.
• Manage data in spreadsheet and reports, keep records and data up to date.
• Carry out clerical duties, including answering phones and preparing documents.
• Presently working as Secretary to the CEO & General Manager of the company. Compose letters, correspondence and memos independently for CEO and General Manager. Arranging airline reservation and ticket bookings for CEO, General Manager and other staff members of the company.
• Screening incoming and outgoing mails and ensure delivery to intended recipient, to concerned managers and also suggest action regarding the emails.
• Creating and maintaining filing system, maintaining and organizing all office supplies; and general administrative functions, filing, faxing, coping.
• Organizing and maintaining diaries and making appointments.
• Taking dictations orally / written, arranging and composing letters, memos and other correspondence independently for other Branches.
SELF CORRESPONDENCE, DRAFTING LETTERS, AIRLINE BOOKINGS AND RESERVATIONS, WORKING IN PROCUREMENT DEPARTMENT, ISSUING PURCHASE ORDERS, REQUESTING FOR QUOTATIONS, NEGOTIATING PRICE ON BEHALF OF THE COMPANY AND ISSUING PURCHASE ORDER TO THE LEAST COST SUPPLIER.