KURIAN JOSEPH MUNDADAN

Administrator,
MACRO VANTAGE LEVANT GROUP. (MVL),

Currently overseeing administration at the Riyadh Branch Office, Managing two construction projects in Al-Kharj and Khamis Mushayat. Independently drafting correspondence, letters and all office related administrative tasks for both site and Head office.

Coordinating airline reservations, ticket bookings, hotel accommodations for staff members, while preparing travel orders and monthly invoices for issued tickets.

Managing petty cash for two projects, ensuring careful expense tracking and oversight, while obtaining necessary approvals from senior management.

Compiling monthly petty cash reports and bank reconciliation statements, submitting them for verification and approval to the company head office before finalizing them with the Chief Finance Officer (CFO).

Calculating monthly payroll for all the employees, preparing timesheets and entering data into the system, as well as calculating end of service and vacation benefits. Printing of pay slips and distributing them accurately and timely to sites.

Requesting and evaluating quotations from suppliers (RFQ), preparing detailed cost comparison statements, negotiating prices to secure optimal deals, and independently issuing purchase orders (PO).

Executive Secretary,
AL DREES INDUSTRIAL & TRADIING CO. (ALITCO).

Served as Executive Secretary to the CEO & General Manager, Composing Letters, Correspondence and memos independently for the CEO, Directors and General Manager. Arranging travel logistics for Executive personnel and coordinating ticket bookings.

Screened all incoming and outgoing communications, emails and ensuring prompt delivery to intended recipients and advising managers on necessary actions regarding emails.

Established and maintained and efficient filing system, and organized all office supplies while executing general administrative functions such as filing, faxing and copying.

Scheduled and managed diaries, coordinating appointments effectively on behalf of executives.

Took dictations verbally and in written form, independently preparing letters, memos and correspondences for various branches.

Facilitated the preparation of travel orders for tickets issued and monthly invoice generation.

Functioned in the Procurement department as procurement specialist, responsibilities included drafting request for quotations (RFQ), preparing detailed cost comparison statements, negotiating competitive pricing with the suppliers, and independently issuing purchase orders (PO).

Supported the company Managing Director and top executives in daily administrative task. Composed letters and correspondence, arranged flight reservations, and attended to administrative duties as required by the Managing Director.

Assisted the HR Department with payroll processing, aiding the payroll supervisor in compiling payrolls, entering timesheets into the system, and calculating end of service vacation benefits. Printed pay slips and distributed them to the project sites.

Contributed to BACS (Riyadh Metro Project), aiding the Project Manager with mail reviews, ensuring systematic distribution of communications.

Took dictations both orally and in written form, whilst arranging and composing letters, memos, and other correspondence for Project sites independently.

Served as secretary for the HR & Personnel Manager, managing correspondence for HR & Personnel Manager, arranging travel logistics, and preparing travel orders and monthly invoices.

Screened both incoming and outgoing mails, ensuring appropriate delivery to necessary recipients and providing action recommendations.

Maintained and updated an accurate employee database daily, ensuring administrative records were current and precise.

Created and organized a comprehensive filing system, managing office supplies and conducting general administrative duties including filing, faxing and copying.

Maintained interdepartmental data integrity by systematically filing and recording information in both hard copy and electronic system.

Executed assigned office administrative tasks and additional duties to support general administrative operations, including handling incoming and outgoing calls, faxes, and emails.

Screened, Organized, and directed telephone calls, emails and faxes efficiently.

Coordinated travel and Hotel reservations for the company President, Vice president, and Managing Director, as well as other department managers for both domestic and international travel.

Established and maintained an effective filing system and organized office supplies while executing general administrative functions.

Scheduled appointments, composed letters and issued notices to security personnel, regarding their site transfers in a timely manner.

Prepared and entered monthly timesheets for the staff within the ERP System.

Reported daily activities and client complaints regarding safety and security personnel, preparing reports for the Safety and Security Manager.

Secretary,
PANNESMA COMPANY LTD.

Executed secretarial duties, including airline bookings and clerical functions in a computer environment.

Managed incoming inquiries and request, directing telephone calls appropriately and providing professional assistance.

Coordinated airline bookings (domestic and international), reservations, and ticketing for staff, employees and also processed their Iqama renewals, issuance of New Iqama, Exit reentry visa.

Processed Petty cash report, handling of petty cash for the Iqama renewals, issuance of New Iqama, Exit reentry visa.

Organized diaries and scheduled appointments effectively.

Screened and directed incoming emails, faxes, and postal correspondence.

Devised and maintained an office system and organized office supplies while managing general administrative duties.

Accomplished various administrative tasks as required by management.

Fulfilled the role of Office Administrator, executing regular secretarial, accounting, and clerical functions.

Drafted routine correspondence, quotations, and invoices meticulously.

Compiled stock and sales reports for the Central Excise Department.

Coordinated with dealers, depots, and transporters for daily dispatch and distribution operations, as well as managed computer operations and relevant data entry tasks.