Procurement, Logistics and Accounts
Confidential
Total years of experience :11 years, 9 Months
Reconciliations (Finance)
• Customer Invoicing - Monthly consignment customer invoicing, Invoicing from ERP to
Financial software for Retail and Distributor Customers, including E-commerce daily.
Monthly Sales Report preparation.
• Webshop and external E-commerce customer payment transactions and
reconciliations.
• CMT Manufacturer Bills processing and reconciliations.
• Bank Reconciliations in the Financial software.
• Inventory Adjustments.
• Monthly Inventory Adjustments report and analysis comments.
Procurement (Operations).
• Coordinate procurement of all Raw Materials, Finished Goods and Marketing Materials - order, timely
receipt and ensure receipt of accurate invoice. Involves frequent communication
with suppliers, shipping agents and customs clearance agents.
• Assist the Operations Manager with sourcing of new Raw Material or Finished Goods
Suppliers, working with Design and Quality Control.
• Assist the Operations Manager with the Planning of Raw Material quantities and
timing of orders.
Retail and Distributor Customer Logistics (Operations)
• Monthly System to System reconciliation with our outsourced Finished Goods warehouse.
• Prepare the Retail/Dist orders in the required excel format and coordinate with Outsourced warehouse for picking and packing.
• Preparation of Customs documents for Direct Deliveries from Manufacturer to Retail/Dist Customers and to Outsourced Warehouse.
• Delivery to Retail/Dist Customers - Coordinate delivery by communicating with customers, Logistics team, update Delivery Schedules, coordinate customer documents, process Sales Order and Transfer Order in the ERP System.
• Provide relevant data and analysis to the operations team throughout the supply chain.
• Responsible for harmonizing and monitoring supply chain operations.
• Take responsibility for the success or failure of material shipping and delivery schedule.
• Responsible for troubleshooting any concern related to international freight transportation.
• Work with existing transportation suppliers on optimal delivery rate and routing.
• Ensure that internal teams recommend the most advantageous transportation modes, routing, equipment or frequency.
• Responsible for establishing specific supply chain-based performance measurement systems.
• Direct and follow-up with incoming materials and outgoing finished products to ensure prompt delivery to customers.
• Work with and monitor the efforts of partners in the supply chain to ensure smooth operations.
• Responsible for utilizing logistics software to optimize procedures.
• Responsible for planning and tracking the shipment of final products according to customer requirements.
• Responsible for the preparation of appropriate and accurate logistics reports for upper management.
• Monitor deliveries and ensure customer satisfaction.
• Responsible for maintaining accurate logs of all transportation and goods.
• Ensure proper implementation of procedures by providing the needed support to control losses, decrease the shrinkage percentage and validate inventory transaction processes.
• Prepare physical takes schedule, audit the count in the stores and analyze the physical inventory result.
• Assist in training and motivating the team to ensure that the department has the necessary skill base and that staff are optimally motivated and enabled to maximize their potential and contribution to the company.
• Communicate with suppliers on alleged credit notes such as; Return To Vendor(RTV), damages, Change Of Price (COP).
• Conduct training on all systems/ applications used in the Inventory Control Department.
• Provide an overview of brand performance and monitor seasonal sales period.
• Clearing of dead stocks in main warehouse (damages, left over).
• Perform other tasks outside scope of inventory department as required by the Operations Managers
• Coordinate with external auditor during closing of financial year.
◇ Review requisition orders to gauge accuracy of materials and equipment information.
◇ Obtain price information from vendors or catalogues and verify them by contacting suppliers.
◇ Calculate order costs and forward invoices to appropriate departments.
◇ Maintain inventory levels and sound alerts on low inventories.
◇ Perform physical count of inventory and perform reconciliation with actual available stock.
◇ Contact suppliers and vendors to order supplies and equipment and coordinate delivery.
◇ Receive ordered supplies and check them to see if they correspond with purchasing orders.
◇ Monitor the movement of supplies, goods and equipment between departments.
◇ Operate both manual and computerized inventory systems to punch in values of goods and equipment.
◇ Prepare requisition orders for the replenishment of stock.
◇ Maintain stock rotation and ensure disposing off of any outdated or expired stock.
◇ Update inventory records with new information on a constant basis.
◇ Investigate inventory errors and perform corrective measures.
◇ Detect stock shortage by maintaining accurate inventory.
◇ Identify and distribute stock to appropriate locations within and out of the company premises.
◇ Coordinate inventory management efforts with purchasing and warehouse departments.
◇ Create and maintain inventory management records on a consistent basis.
◇ Facilitate outstanding payments for ordered and delivered stock.
◇ Inform manager when need for inventory review arises and suggest surveys of stock.
◇ Assist customers in locating their packages and handle any exchanges that may need to be made.
Maintains inventory and supplies by receiving, storing, and delivering items; securing
warehouse; supervising staff.
DUTIES
◇ Meeting warehouse operational standards by contributing warehouse information to strategic.
plans and reviews; implementing production, productivity, quality, and customer-service
standards; resolving problems; identifying warehouse system improvements.
◇ Moving inventory by scheduling materials to be moved to and from warehouse; coordinating
inventory transfers with related departments.
◇ Deliver supplies and equipment to departments by receiving and transferring items.
◇ Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements.
◇ Maintains inventory by conducting monthly physical counts; reconciling variances; inputting
data.
◇ Secure warehouse by turning alarms on; testing systems.
◇ Keeps equipment operating by enforcing operating instructions; troubleshooting
breakdowns; requiring preventive maintenance; calling for repairs.
◇ Update job knowledge by participating in educational opportunities; reading technical
publications.
◇ Accomplish warehouse and organization mission by completing related results as needed.
Control all the warehouse activities including;
◇ Receiving products from production.
◇ Maintain storage conditions in the warehouse.
◇ Issuing out products to clients according to the order.
◇ Proper arrangement of items in the warehouse.
- House Keeping.
- Book keeping.
- Updating of stock movements in the system - WMS.
◇ Leading in conducting monthly and annual stocktake.
◇ Staff management
◇ Receiving products from production.
◇ Issuing the products to customers according to the order.
◇ Record keeping - Warehouse book keeping
- Updating of bin cards.
- Updating the stock movements in the system.
◇ Maintaining the standard conditions of the warehouse - Arrangement of the warehouse.
- Keeping the warehouse clean.
◇ Conducting monthly and annual stocktake.
◇ Reconciling the physical stock resolve variances.
◇ Confirming the truck details according to the order.
◇ Confirming the products been loaded in the truck.
◇ Providing the loaders the loading formula.
◇ Dispatching the trucks to the respective depot and signing the gate pass.
Supply Chain Management Fundamentals
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